Selecting Paper Formats, Received Faxes Reduction Mode | Xerox F116

MFL 251 523 984_ FAXCENTRE F116_F116 L US.book Page 79 Mercredi, 11. août 2004 4:48 16

Operation

Selecting Paper Formats

You can select paper formats by choosing the following menus:

M 84241 OK - (A4)

M 84242 OK - (LETTER)

M 84243 OK - (LEGAL)

Received Faxes Reduction Mode

To print a Legal format received fax on a Letter/A4 format page, you can reduce received faxes using the following menu:

M 2441 OK - AUTOMATIC

This function automatically resizes received faxes: a fax received in Legal format will be printed on Letter paper via the previously installed paper tray.

If you choose:

M 2442 OK - FIXED

The machine proposes a 70 to 100% reduction. Beyond this limit, the machine beeps for error. This fixed reduction will be used when printing received documents, whatever the paper format may be.

Discard size

The "Discard Size" parameter acts on printing of received faxes only. The number of lines of a document can be too high for the printing paper format. This parameter defines the threshold beyond which the extra lines are printed on a second page. Bellow this threshold, extras lines are deleted. You can validate this parameter via the following menu:

		M 29 OK - TECHNICALS
Using the	or	keys, select the 13> DISCARD SIZE parameter. Validate by pressing the
OK key.
Using the	or	keys, select 291 > WITH or 292 > WITHOUT. Validate your choice by

pressing the OK key.

If you choose WITH , the threshold is set on 3 centimeters.

If you choose WITHOUT , the threshold is set on 1 centimeter

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Safety Maintenance Operation Directory Setting up your Getting started Installation Contents machine

Date en cours : 11 août 2004

\\Sct01002\BE31-DOC\DOC 31 - En cours\Travaux en cours\Fax\MFL V 2\LU 251 523 984B MFL_V2 FAXCENTRE F116_F116L XEROX FR_GB_ESP\Anglais\Utilisation.fm

Image 83

Xerox F116 user manual Selecting Paper Formats, Received Faxes Reduction Mode, Discard size, OK Automatic, OK Technicals

Contents

251523984B Consumables WelcomeModel Equipment FaxCentre F116 FaxCentre F116L Control panel Date en cours 11 août Contents Creating speed dial lists Local Area Network LAN settingsL1 and L2 line network configuration model F116L Message service and the Internet Copying SendingReception Charge code MaintenanceOther functions Department code Machine specifications Faults Date en cours 11 août Choose a location that is well ventilated Installing Your MachineInstallation Requirements Machine Operational precautionsInstallation Operating Environment Installation Unpacking the Shipping BOX Unpacking the Machine Parts Up your Getting started Installation Contents Installation Peel off the shipping tape from the paper tray Description Adjustable paper guide Top cover release buttonOn/Off switch Pre-installed Installing the Paper Tray Installing the Removable Parts Installing the Document Feed Tray Installing the Copy Output Tray Loading Paper Installing the Document Output Tray Supported types of paper Loading Paper Manually Installation Installing the Second Paper Cassette Unit Option Connections Telephone and LAN Connection Make sure the On/Off switch is set to 0 OffKey to the diagram Power Line Connection and SWITCH-ON Installation Presentation Navigator gives you access to the menus visible on screenNavigation Methods Navigator Move to the right Move to the left Use key Symbol usedMoving within the menus Moving within a data entry field Display screen Menu-driven accessAccess to Functions Main Menu 1 Directory Direct access by numberFunctions List Functions Function description Main Menu 3 FAX Main Menu 2 SetupFunction description Functions Main Menu 8 a Dvanced FCT Main Menu 5 PrintMain Menu 6 C Ommands Main Menu 7 M Ailboxes Main Menu 8 Advanced FCT Functions Function description Supplier’s identifier Main Menu 9 I NternetSupplier’s dial-up number After machine power on, the screen displays Main Settings Date/Time Remote ConfigurationAccessing the Web Server Conditions required Country Geographical settingsYour machine number/your name Type of network Language Delay send modeConfirmation report Document feed type Activating or deactivating the answering machine Saving an access codeFax answering machine Before Reception Number of copies OK Setup / Reception / REC. PaperOK Setup / Reception / NBR of Copies Reception without paper Technical Parameters Fax or PC reception Parameter Setting Signification Erase Error TimeoutTimeout Improve REP @ Local Network Settings Local Area Network LAN SettingsAutomatic configuration Manual configuration Gateway address Netbios namesIeee address or Ethernet address or MAC address Sub-network mask Network Type L1 and L2 Line Network Configuration Model F116LLine User Mode Any documents you send them Selecting the Manual Transmission Mode LineRecording the Line 2 Number Model F116L Is allocated implicitly to line 1 L1 Dialing Prefix To program the prefixTo modify the minimum length Stopping a Call in Progress Manual call pick-up without off-hookingCall Monitoring SID Call Reports and Logs OK Internet / Supplier Message Service and the InternetAccess to connection and message service parameters Initializations Parameters Sample Internet settings for the machine 56 kbps modem Access to servers parametersAccess to the authentification Smtp parameters 103.195.014.002 Mail.gofornet.com103.195.014.001 Changing the connection period Periodic type Standard settingsSettings Selecting the connection type Mail sorting Menu Description Share PC modeInternet Connection OK Internet / Immed Acces Immediate connection to the InternetProgrammed connection Deactivating the Internet Function Setting Up Your Machine For all speed dials or group dials you may Creating Speed Dial Lists Means of the or Creating Group Dial ListsAdding a Record OK Directory / NEW Contact To add a list From ProcedureConsulting a Record or a List Adding a List Importing a Directory Modifying a Record or a ListDeleting a Record or a List Printing the Directory File Structure Fields Contents OK Directory / Import ProcedureTo disable importing To import a directory OK Directory / Export Exporting a DirectoryTo export the directory Directory Paper SendingScanner Document Positioning From the directory ResolutionChoosing the RESOLUTION/CONTRAST Contrast For a machine number Tel in the Directory From the redial keyTo multiple numbers Assigned number dialing Transmission with auto redial Delayed transmissionTo delay the transmission time of your document Immediate transmission Confirm with the OK key To use the manual dial modeRerouting OK FAX / Rerouting / Activation OK FAX / TX FORWARD. / Activation Tx forwardingOK FAX / Rerouting / Call Number OK FAX / Rerouting / Copy Transmission Over the Internet Sending a black and white document to an E-Mail addressSending a color document to an E-mail address Sending a typed message to an E-Mail address Then, to send to E-mail address Scan to FTPDeposit a file in an FTP server Multi-contact sending Transmission Waiting Queue Print the waiting queue Consult or modify the waiting queueImmediately perform transmission from the waiting queue Printing a document in waiting or in deposit Standard copy ReceptionCopying Enhanced copy Specific Copy SettingsScanner settings Machine settings Zoom Scanner settingsResolution Assembly Choosing the Paper Tray Fax Reception Mode OK Automatic Received Faxes Reduction ModeSelecting Paper Formats Discard size Paper Machine settingsOther Functions Logs To register a sequence for example, in key F1 Printing the Machine SettingsPrinting the Functions List Programming Speed Dials Counters To send a fax directly to your group dial key F1 presetFont Printing Polling a deposited document Menu ProcedureDeposit and Polling Placing a document in deposit Security Choice ProcedureEntering the locking code Locking the keyboard Locking the numbers Locking the Internet settingsLocking the SMS service Scan to PC Function Management by the AdministratorDepartment Code Activating the department code OK Advanced FCT / DEPT. Codes / NEW Dept Setting the department codesDeactivating the department code Entering the Master1 code Press OK the screen displays Creating a department codeDeleting a department code Or keys, as shown on OK Advanced FCT / DEPART. Codes / Print Printing a department codePrinting the department report OK Advanced FCT / DEPT. Codes / Print Charge code will always be hidden Charge CodeUSE of the Department Codes by a Department Entering the Charge Code OK Mailboxes / Create MBX Creating an MBXMBX Management Printing the MBX list Modifying the features of a MBXPrinting the contents of a MBX Deleting a MBX OK FAX / MBX Polling MBX deposit in your machineMBX deposit in a remote machine MBX polling from a remote machine Operation General Maintenance To check the remaining capacities of the consumables Replacing cartridgesReplacing the Consumables Toner and Drum Cartridges Replacing the toner cartridge Remove the old toner cartridge Maintenance Safety Maintenance 100 Insert Gaugecard 101 Following is displayed on the scanner control panel screenRemove the card 102 Replacing the drum cartridge 103 104 With the grooves in the machine 105 106 Insert Gauge CAR 107 Cleaning the outside of the machine Cleaning the scanner’s glassCleaning the machine Cleaning 109 Cleaning the paper feed roller Scanner Calibration FaultsCommunication Errors Servicing General codes Communication error codesTransmission from the feeder Transmission from memory Code 0B Wrong number of pages Code 0C Received document errorCode 08 Quality Code 0A No document to be polled Message Action Error messagesMachine Errors Internet codes Inside the machine Machine paper jam Between the drum cartridge and the fusing assembly At the fusing assembly 116 117 Paper jam at the feeders and traysAt the machine output tray 118 Document feeder document jamScanner Documents Jams 119 Misc ProblemsAt switch-on nothing appears on screen You receive a blank Machine Packing and TransportationFlatten documents if needed Help the sheets along Machine does not receive any faxes 121 Machine Specifications 123 Safety Electrical Supply Operator Accessible AreasMaintenance Cleaning Your Product 125 Use only power cord supplied with this equipment Do Not Do These Laser Safety InformationOperational Safety Information Do These 127 Maintenance InformationOzone Safety Information For Consumables United States, Canada Product Safety CertificationRadio Frequency Emissions Regulatory Information 129 For FAX FunctionFAX Send Header Requirements Data Coupler Information 130 131 Canada 132 Environmental ComplianceRegulations 133 CanadaIllegal Copies 134 135 Other countries 136 Product Recycling and Disposal Pages Consumable Characteristics