Konica Minolta 7013 manual Batch transmission, Creating or modifying a batch box

Batch transmission

Batch transmission allows you to store multiple documents in an electronic “basket” throughout the day and then fax that entire basket to one location.

To do this, just tell the machine when and where the transmission should go. When that date and time arrives, your machine will transmit each document in the batch box to the remote fax machine. You can store up to 40 documents (each document can include one page or many pages) into your machine’s five electronic batch boxes.

Creating or modifying a batch box

Before sending a batch transmission, you have to create batch boxes in your fax machine. The steps below also let you modify existing batch boxes.

To create or modify a batch box:

1 Press Program key, C, 5, 0, 1, ENTER. Depending on whether you already have a number entered for batch box 1, the LCD shows:

Select Batch Box	or	Select Batch Box
1:No Number Stored		1:9-1-555-345-6789

2 Use the numeric keypad to enter the number (1–5) of the batch box you want to create or modify. Here, we’ve pressed 3 and see either:

Select Batch Box	or	Select Batch Box
3:No Number Stored		3:9-555-2110

3 If you want to select a different batch box than the one displayed on the LCD, use the numeric keypad to enter the batch box number now.

4 Press ENTER. The LCD now shows either:

3:Fax Number	or	3:Fax Number
_		9-555-2110_

5 Use the numeric keypad to enter the fax number exactly as your machine should dial it, including whatever access codes your phone system requires. (You may want to review “Special dialing characters,” page 3.1.) The number can be up to 40 characters in length:

3:Fax Number

9-1-555-871-9052_

Advanced features

Your display can show only 20 characters at a time. To view characters beyond those 20, press to scroll to the left or to scroll to the right.

6 When the number appears as you want it, press ENTER. The LCD now shows:

3:Transmit Time Enter Time: 26/14:00

7 Instruct your fax to send from this batch box in one of the following ways: Option 1: Once at a certain time on a certain day of the month (For exam-

ple: “Do this at 5:05 PM on the 30th.”) — Use the numeric keypad to enter the date and time (24-hour format) the machine should send the documents from the batch box:

3:Transmit Time Enter Time: 30/17:05

Option 2: At a certain time each day you press the key (For example: “Do this at 5:05 PM today.”) — Use the numeric keypad to enter 0, 0 (00), and then the time when the fax should send the documents from the batch box:

3:Transmit Time Enter Time: 00/17:05

Note: To change a digit in the date or the time, press to move the cursor left or to move it right. Then enter the correct number.

8 When the date and time are set, press ENTER.

9 The LCD now shows:

3:Name	;Upper	or	3:Name	;Lower
_			Bookkeeping_

The machine now asks you to name this batch box.

If you do not want to enter or change this batch box’s name, skip to step 11.

10 Enter the name by using the one-touch keys. (If necessary, review “Entering characters”, page 1.12) A batch box’s name may be up to 24 characters in length.

3.11