Konica Minolta 7013 manual Using department codes

Using department codes

You can keep track of how your machine is used through its department code feature. When the department code setting is activated, the machine reminds each user to enter the department code before sending or polling a document. The Activity Journal then keeps track of fax transactions by department.

After you turn on this setting, assign specific code numbers to your office’s fax users and tell them to enter these department codes before sending faxes.

Note: Please note that using this setting may block access to the fax machine.

Entering a department code

Your machine can hold up to 100 separate department codes.

To enter a department code:

1 Press Program key, C, 3, 0, 2, ENTER. Depending upon whether you’ve already entered a department code, the LCD shows:

		Enter Dept. Code		or	Select Department No
		001:_			001:1555
	Note: If department code operation is protected (see page 3.56), the fax
		beeps briefly and then returns to standby mode. You will have to turn
		off the protection first, then repeat this step.
2	If you have not entered any codes in your fax, skip to step 4.
	Otherwise, go on to step 3.
3	To enter a new code in a department code list that’s already been started,
	press ENTER. The fax will skip to the next empty position in the list.
	Note: If you want to modify an existing entry in the department code, you
		first clear a department code you want to modify and then enter a
		new code (see “Clearing a department code,” right column).
4	Use the numeric keypad to enter the four-digit department code, 0000–9999.
	Here, we’ve entered 1555:
		Enter Dept. Code
		001:1555
	To change one digit, press		to move left or to move right until the cursor
	is under the digit, then use the numeric keypad to enter the correct number.
5	Press ENTER to save the setting.
	To enter another department code, repeat steps 4–5.

To stop entering department codes, press STOP to return to standby mode.

Advanced features

Clearing a department code

1	Press Program key, C, 3, 0, 2, ENTER. The LCD shows:
		Select Department No
		001:1555
	Note: If department code operation is protected (see next page), the fax
		beeps briefly and then returns to standby mode. You will have to turn
		off the protection first, then repeat this step.
2	Press or		until you see the code you want to clear. Here, we’ve selected
	“3111”.
		Select Department No
		005:3111
3
	Press CANCEL. The LCD shows:
		3111:Erase Dpt. Code
		Check	Enter/Cancel
	Note: If you want to quit without erasing the department code you’ve
		selected, press CANCEL. The machine will return to step 2.
4	Press ENTER. The code you selected will be cleared.
	To clear another department code, repeat steps 2–3.

If you don’t want to clear another department code, press STOP to return to standby mode.

Turning the department code setting on and off

1 Press Program key, C, 3, 0, 3, ENTER. The LCD shows:

Dept. Setting	:Off
/	/Enter

Note: If department code operation is protected (see next page), the fax beeps briefly and then returns to standby mode. You will have to turn off the protection first, then repeat this step.

Important: To turn the department code setting on, at least one depart- ment code must be existed in your machine.

2 Press or until you see the setting you want.

Dept. Setting	:On
/	/Enter

3 Press ENTER.

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