Account Structure Hierarchy | Pitney Bowes DM800 guide

DM800™ Series Digital Mailing System Operating Guide

Account

Structure and

Hierarchy

You can structure your accounts in single or multiple levels. For example, you can divide a top level department (account) into two or more major sections or subaccounts. You can further divide these subaccounts into two or more sections or subsubaccounts. The following examples demon- strate some of the ways in which you can structure your accounts.

•When you create a top level account, you can charge funds and pieces to that account. This is the working (chargeable) account because at this point it does not have any subordinate accounts:

EXAMPLE: Account - Engineering

•If you create subaccounts for the original account, they become the end links in the account chain and identify the departments where you disperse funds:

EXAMPLE: Account - Engineering, Subaccount - Software

Account - Engineering, Subaccount - Industrial Design

The original Account now serves as an administrative account that owns and contains totals for the lower subaccounts.

•If you create subsubaccounts for subaccounts, the subsubaccounts become the end links and identify the departments that are charged for postage.

EXAMPLES:

Account - Engineering, Subaccount - Software,

Subsubaccount - Software Testing

Account - Engineering, Subaccount - Software,

Subsubaccount - Software Design

Account - Engineering, Subaccount - Industrial Design,

Subsubaccount - Graphics and Layout

Account - Engineering, Subaccount - Industrial Design,

Subsubaccount - User Friendly Testing

When accounts are linked (account/subaccount, or account/subaccount/ subsubaccount) they become a set and are treated as one separate ac- count, with one account number and one password. The existing account number and password are rolled down to the subaccount when the first subaccount is created. When you create another subaccount to this ac- count, you create another linked set of accounts with a different account number and password.

This type of account structure allows you to view accounts and create re- ports that show total charges for the top level account, or you can view or create reports that show the charges for each of the subaccounts or sub- subaccounts. This is graphically illustrated on the following page using the above examples.

SV61162 Rev. C

7-15

DM800 specifications

The Pitney Bowes DM800 is a sophisticated mailing system engineered for businesses that require high volume and efficient mail processing. With its innovative design and advanced technology, the DM800 streamlines operations, ensuring faster and more accurate mail management.

One of the standout features of the DM800 is its impressive processing speed. Capable of handling up to 200 letters per minute, this machine significantly reduces the time spent on mail preparation, allowing businesses to focus on their core activities. This high throughput is complemented by the ability to process various mail formats including letters, flats, and even mixed mail, making it a versatile choice for diverse mailing needs.

The DM800 is equipped with a user-friendly touchscreen interface that simplifies operation. The intuitive controls allow users to execute complex tasks with ease, minimizing the training required for new operators. Furthermore, its customizable settings enable businesses to tailor the system to their specific mailing requirements, whether it involves choosing postage options or setting up specific mailing batches.

In terms of technology, the DM800 incorporates advanced weighing and dimensioning capabilities. This ensures accurate postage calculation based on the exact weight and size of each letter or package, helping businesses avoid overpaying on postage. Additionally, the DM800 supports multiple postage options, allowing users to select between standard and expedited services, further enhancing mailing flexibility.

The DM800 also places a strong emphasis on security and compliance. With built-in security features, businesses can safeguard sensitive information while ensuring compliance with postal regulations. This is particularly beneficial for sectors such as finance and healthcare, where confidentiality is paramount.

Another characteristic that sets the DM800 apart is its integration capabilities. The machine can easily connect to existing business systems, enabling seamless data transfer and management. This connectivity allows organizations to streamline their mailing processes further, incorporating the DM800 into a broader suite of operational tools.

In conclusion, the Pitney Bowes DM800 is a powerful mailing system designed to meet the demands of high-volume mail environments. With its impressive speed, user-friendly interface, advanced technologies, and robust security features, the DM800 stands out as an ideal solution for businesses looking to optimize their mailing operations and improve efficiency.

Pitney Bowes DM800 manual Account Structure Hierarchy, Example Account Engineering

Models: DM800