7 • Accounting Setup

4Setting an Account Period

By default, your mailing system does not have an account period set. If you set an account period, when your system reaches the end of that pe- riod, you need to reset (clear) all of the data in the accounts before you can process mail again.

To set an account period:

1.Press the Accounts key.

2.Press the right arrow key to enter the “Set Up Accounts” screen.

3.Select Accounting Period.

4.Select the appropriate accounting period (none, weekly, monthly, quar- terly, twice a year, or yearly).

5.The system calculates the cutoff date. If you want to type in another cutoff date press the clear button and enter a cutoff date using the for- mat:

MM DD YYYY

5Turning Standard Accounting On or Off

EXAMPLE: If you selected a monthly accounting period and entered a cut- off date of 03 31 2004, as soon as your system reaches April 1, 2004 (12:01 a.m.), you must reset (clear) your account data. Your machine prompts you to do so at startup. Once you reset the accounts, the system automatically resets the cutoff date to 04 30 2004.

6. Press Enter.

To turn the standard accounting package provided with your system on or off:

1.Press the Accounts key.

2.Press the right arrow key to enter the “Set Up Accounts” screen.

3.Scroll down and select Accounting.

4.To turn on the system’s standard accounting, select Standard. To dis- able or turn off standard accounting, select Off.

NOTE: If your system is connected to other accounting systems, those sys- tems also appear as options. Refer to 12 Selecting an Accounting Type in this chapter for more information.

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Pitney Bowes DM800 manual Setting an Account Period, Turning Standard Accounting On or Off, Select Accounting Period
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DM800 specifications

The Pitney Bowes DM800 is a sophisticated mailing system engineered for businesses that require high volume and efficient mail processing. With its innovative design and advanced technology, the DM800 streamlines operations, ensuring faster and more accurate mail management.

One of the standout features of the DM800 is its impressive processing speed. Capable of handling up to 200 letters per minute, this machine significantly reduces the time spent on mail preparation, allowing businesses to focus on their core activities. This high throughput is complemented by the ability to process various mail formats including letters, flats, and even mixed mail, making it a versatile choice for diverse mailing needs.

The DM800 is equipped with a user-friendly touchscreen interface that simplifies operation. The intuitive controls allow users to execute complex tasks with ease, minimizing the training required for new operators. Furthermore, its customizable settings enable businesses to tailor the system to their specific mailing requirements, whether it involves choosing postage options or setting up specific mailing batches.

In terms of technology, the DM800 incorporates advanced weighing and dimensioning capabilities. This ensures accurate postage calculation based on the exact weight and size of each letter or package, helping businesses avoid overpaying on postage. Additionally, the DM800 supports multiple postage options, allowing users to select between standard and expedited services, further enhancing mailing flexibility.

The DM800 also places a strong emphasis on security and compliance. With built-in security features, businesses can safeguard sensitive information while ensuring compliance with postal regulations. This is particularly beneficial for sectors such as finance and healthcare, where confidentiality is paramount.

Another characteristic that sets the DM800 apart is its integration capabilities. The machine can easily connect to existing business systems, enabling seamless data transfer and management. This connectivity allows organizations to streamline their mailing processes further, incorporating the DM800 into a broader suite of operational tools.

In conclusion, the Pitney Bowes DM800 is a powerful mailing system designed to meet the demands of high-volume mail environments. With its impressive speed, user-friendly interface, advanced technologies, and robust security features, the DM800 stands out as an ideal solution for businesses looking to optimize their mailing operations and improve efficiency.
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