Manuals / Toshiba / Computer Equipment / Scanner

Toshiba 5540C, 556. 656, 6540C, 6550C, 456SE, 856, 556SE, 756, 306SE, 356, 3540C, 256, 206L Subject, Body

Models: 2540C 5540C 6540C 756 306SE 856 3040C 206L 356 256SE 4540C 3540C 356SE 256 556SE 556. 656 2040C 6550C 306 456 456SE

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6 INTERNET FAX

5 Specify the following items as required, and then press [OK].

y[SUBJECT]

Press this button to enter the subject of the Internet Fax to be sent.

y[BODY]

Press this button to enter the body message of the Internet Fax to be sent.

yPressing each button displays an on-screen keyboard. Enter each item using the keyboard and digital keys, and then press [OK] to set the entry.

yThe administrator can change the body message from TopAccess. For details, refer to the TopAccess Guide.

All the settings required for Internet faxing are mentioned in the above steps. Settings other than the above apply only to fax transmissions.

6 Specify the e-mail addresses that you want to send to, and then press [SEND] or the [START] button.

You can specify e-mail addresses in various ways. For details, see the following section:

P.58 “Specifying E-mail Addresses”

yYou can save the sent data as a file.

P.106 “Saving sent data as a file (Internet fax and file)”

yYou can also set advanced functions, such as 2-sided Scan and Priority Reserve. P.111 “Setting advanced functions”

yFor the models below, press [PREVIEW] and then [SCAN] to preview your scans.

-e-STUDIO4540C Series

-e-STUDIO6550C Series

-e-STUDIO2550C Series (only when the hard disk is installed) P.56 “Previewing Scans”

Sending Internet Faxes 105

Image 107

Toshiba 5540C, 556. 656, 6540C, 6550C, 456SE, 856, 556SE, 756, 306SE, 3540C, 256, 206L, 2040C, 356SE, 4540C, 2540C manual Subject, Body

Contents

Scanning Guide Page ‰ Options „ How to read this manual ‰ Symbols in this manualPreface ‰ Model and series names in this manual ‰ Trademarks Contents Sending Internet Faxes Registering Scan Templates Using Scan TemplatesPrecautions for Internet Fax Transmissions Viewing Touch Panel for Fax Menu Internet Fax Features Scan Features ‰ Scan to e-Filing Scan Features„ Scan functions Shared Folder ‰ Scan to File ‰ Scan to USB ‰ Scan to E-mail ‰ Web Service WS Scan „ Templates „ Scan speed Internet Fax Machine to/from Client Computers Internet Fax FeaturesInternet Fax Equipment to Internet Fax Equipment Available file formats Viewing the scan job status Viewing the scan job log Viewing the Scan Job Status and LogThis chapter describes the basic scanning operations Viewing Touch Panel for Scan Menu 11 ? Help Button 10Scan Settings Display Area Settings Factory Defaults Default Settings Scan to e-Filing Scanning to files Place the originals Scan to File Make sure that MFP Local is selected and highlighted Press File Select the desired file destination from the list Select a folder for the remote destination File Name Login User Name When you select FTPPassword When you select FTP Command Port FTP and Ftps only Security File FormatMULTI/SINGLE Press Scan Scan to File Scanning to e-mail Place the originals Scan to E-mail Press to Press Subject and Body and enter each item Press File Name and change the file name From Name Specify the following items as required, and then press OKFragment Message Size KB From Address Press Scan or the Start button Scan to E-mail Device to the equipment and wait a few seconds Scan to USBScanning to USB Place the originals File Name File Format Press Scan to scan data Scan to USB Scanning with Web Service Scan Place the originals Web Service WS Scan Web Service WS Scan ‰ Using scans saved in MFP Local Using Saved Scan Data„ Using scan data saved as e-Filing documents „ Using scan data saved as files ‰ Using scans saved in network folders Remote 1/2 ‰ Using scans saved in USB storage device „ Viewing the scan job status Viewing the Scan Job Status and Log „ Viewing the scan job log Page Useful Functions Changing Scan Settings „ Specifying color mode Changing Scan Settings „ Selecting original mode „ Specifying resolution STUDIO4540C Series, e-STUDIO6550C Series „ Changing orientation „ Scanning 2-sided originals „ Specifying original size „ Removing blank pages „ Changing compression ratio Offon „ Erasing black frames around images „ Adjusting background density „ Adjusting exposure„ Adjusting contrast ‰ Saturation „ Adjusting sharpness„ Adjusting color balance ‰ RGB adjustment Previewing Scans Previewing Scans Entry Specifying E-mail AddressesEntering an e-mail Addresses Press Input @ Press OK Press OK Searching the address book with ID numbers Press Known ID Refining your search Searching the address book with search strings Press Search Press for the desired contacts and then press OK Searching the Ldap server with search strings Press for the desired contacts and then press OK Press OK Refining groups search Containing the group of the specified ID number is displayed Group Search screen appears Press OK Press Destination Viewing/Deleting specified e-mail addresses Scanning with dual functions Dual Agents Place the originals Scanning With Dual Functions Dual Agents Scanning With Dual Functions Dual Agents Scanning With Dual Functions Dual Agents Useful Functions Encryption Level Authority User Password Master PasswordKey in or select the following items, and then press OK This chapter describes how to scan documents using templates Registering Scan Templates Using Scan Templates Private Template Group Registering Scan TemplatesPublic Template Group Select a scan function and make the settings as required Press Password Template buttons are displayed for the selected group User Name PasswordSelect an empty template button, and then press Save Name Registering Scan Templates Using scan templates Place the originals Using Scan Templates Using Scan Templates Select the template that you want to use Using Scan Templates Press Scan Place the originals Template buttons are displayed for the selected group Select a Scan to E-MAIL template that you want to use Using Scan Templates Press Scan Page Other Scanning Methods Other Scanning Methods Scanning Images Using the Toshiba e-STUDIO WIA Driver Page Viewing the Internet Fax Job Status and Log 116 Receiving Internet Faxes 115 Precautions for Internet Fax Transmissions Address Tab Viewing Touch Panel for Fax MenuSingle Tab Group Tab Storage Send Sending Internet Faxes Place the originals Sending Internet Faxes„ Sending Internet faxes Specify the following items as required, and then press Body Subject „ Saving sent data as a file Internet fax and file Sending Internet Faxes Select a folder for the remote destination Command Port FTP and Ftps only Documents ‰ Setting 2-sided scan „ Setting advanced functions Press 2-SIDED Scan ‰ Setting Priority Reserve Press Address to return to the Address tab Receiving Internet Faxes automatically Receiving Internet Faxes„ Available file formats „ Receiving Internet faxes „ Viewing the Internet fax job status Viewing the Internet Fax Job Status and Log „ Viewing the send log for Internet fax jobs „ Saving contact information to the address book „ Viewing the receive log for Internet fax jobs Index 61, 67 Page Scanning Guide