Manuals / Toshiba / Computer Equipment / Scanner

Toshiba 556SE, 556. 656, 6540C, 5540C Refining groups search, Searching for groups with ID numbers

Models: 2540C 5540C 6540C 756 306SE 856 3040C 206L 356 256SE 4540C 3540C 356SE 256 556SE 556. 656 2040C 6550C 306 456 456SE

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3 USEFUL FUNCTIONS

Refining groups search

1 Click the pull-up menu, and then select the letters that you want to display. 1) Click the pull-up menu.

2) Select the letters that you want to display.

Addresses with the selected letter(s) first are displayed.

2 Select the desired group. For Scan to E-mail, press [OK] at the end.

yTo view e-mail addresses registered in a group, press [CONTENTS].

yBefore pressing [OK], you can specify additional e-mail addresses.

yIf you want to view or delete the specified e-mail addresses, press [DESTINATION]. P.71 “Viewing/Deleting specified e-mail addresses”

Searching for groups with ID numbers

1 Press [GROUP] to display the [GROUP] tab.

Specifying E-mail Addresses 67

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Toshiba 556SE, 556. 656, 6540C Refining groups search, Select the desired group. For Scan to E-mail, press OK at the end

Contents

Scanning Guide 2012 TOSHIBA TEC CORPORATION All rights reserved Preface „ How to read this manual ‰ Symbols in this manual‰ Model and series names in this manual ‰ Options2 Preface ‰ TrademarksChapter CONTENTSOVERVIEW BASIC OPERATIONChapter 5 OTHER SCANNING METHODS USING TEMPLATESINTERNET FAX ChapterScan Features Internet Fax FeaturesOVERVIEW „ Scan functions Scan Features‰ Scan to e-Filing e-Filing‰ Scan to File Network FolderShared Folder ‰ Scan to E-mail ‰ Scan to USBUSB Media ‰ Web Service WS Scan „ Scan speed „ Templates10 Scan Features Internet Fax Features Internet Fax Featuresy Internet Fax Equipment to Internet Fax Equipment y Internet Fax Machine to/from Client Computers12 Internet Fax Features P.115 “Available file formats”1 OVERVIEW Web Service WS Scan Default SettingsUsing Saved Scan Data BASIC OPERATION1 Message Display Area Viewing Touch Panel for Scan Menu2 Function Buttons 3 Destination Display Area10Scan Settings Display Area 9 SCAN SETTING13SETTINGS 8 PREVIEW16 Default Settings Default SettingsScan to e-Filing Scan to e-FilingScan to File Scanning to files 1 Place the originals2 On the control panel, press the SCAN button to enter the SCAN menu 3 Press FILE 4 Make sure that MFP LOCAL is selected and highlightedScan to File 5 To store the scan in a network folder, press REMOTE 1 or REMOTE 6 Select the desired file destination from the list20 Scan to File When you select NetWare IPX Select a folder for the remote destinationWhen you select NetWare IP When you select FTPSWhen you select SMB y LOGIN USER NAME When you select FTPWhen you select NetWare IPX or NetWare IP When you select FTPSy FILE FORMAT Scan to Filey MULTI/SINGLE PAGE y SECURITY24 Scan to File 10 Press SCANPage Scanning to e-mail 1 Place the originals Scan to E-mail3 Press E-MAIL 2 On the control panel, press the SCAN button to enter the SCAN menu4 On the AUTHENTICATION screen, complete the user authentication 5 Press TOScan to E-mail 28 Scan to E-mail 7 Press SUBJECT and BODY and enter each itemy FILE NAME If necessary, make the following settings for the attached filey FILE FORMAT y MULTI/SINGLE PAGEy SECURITY 9 Specify the following items as required, and then press OKy FRAGMENT MESSAGE SIZE KB y FROM ADDRESSScan to E-mail 10 Press SCAN or the START button32 Scan to E-mail Scanning to USB 1 Place the originals Scan to USBTo store scans in a USB storage device, connect the device to the equipment and wait a few secondsy FILE NAME 34 Scan to USBy FILE FORMAT Scan to USBy MULTI/SINGLE PAGE y SECURITY36 Scan to USB 6 Press SCAN to scan dataScan to USB Scanning with Web Service Scan 1 Place the originals Web Service WS ScanScan Driver Installation System RequirementsPress WS SCAN Select the client that fits your needs, and then press SCANWeb Service WS Scan „ Using scan data saved as e-Filing documents Using Saved Scan Data„ Using scan data saved as files ‰ Using scans saved in MFP LOCAL‰ Using scans saved in USB storage device ‰ Using scans saved in network folders REMOTE 1/2When scans are sent directly to the shared folder „ Viewing the scan job status Viewing the Scan Job Status and LogViewing the Scan Job Status and Log „ Viewing the scan job logPage USEFUL FUNCTIONS Changing Scan SettingsPreviewing Scans Specifying E-mail Addresses„ Specifying color mode Changing Scan Settings„ Specifying resolution „ Selecting original modeChanging Scan Settings e-STUDIO4540C Series, e-STUDIO6550C Series 48 Changing Scan Settings„ Changing orientation 50 Changing Scan Settings „ Scanning 2-sided originals„ Specifying original size „ Changing compression ratio „ Removing blank pages52 Changing Scan Settings „ Erasing black frames around images „ Adjusting contrast „ Adjusting exposure„ Adjusting background density 54 Changing Scan Settings„ Adjusting color balance „ Adjusting sharpness‰ RGB adjustment ‰ SaturationPreviewing scans 1 On the SCAN or FAX menu screen, press PREVIEW Previewing ScansPreviewing Scans Specifying E-mail Addresses Entering an e-mail Addresses 1 Press INPUT @the entry Specifying E-mail Addresses 3 Press OK1 On the SINGLE tab, press for the desired contacts Selecting from the address book2 Press OK 60 Specifying E-mail AddressesRefining your search Searching the address book with ID numbers 1 Press KNOWN IDSpecifying E-mail Addresses Searching the address book with search strings 1 Press SEARCH Specifying E-mail Addresses 3 Press for the desired contacts and then press OKSearching the LDAP server with search strings 4 Press OK1 Press SEARCH 64 Specifying E-mail AddressesSpecifying E-mail Addresses 4 Press for the desired contacts and then press OKSelecting groups 1 Press GROUP to display the GROUP tab 5 Press OK2 Select the desired groups. For Scan to E-mail, press OK at the end 66 Specifying E-mail Addresses2 Select the desired group. For Scan to E-mail, press OK at the end Refining groups searchSearching for groups with ID numbers 1 Press GROUP to display the GROUP tabPress KNOWN ID 4 Select the desired group. For Scan to E-mail, press OK at the end68 Specifying E-mail Addresses 2 Press SEARCH Searching for groups by name 1 Press GROUP to display the GROUP tab70 Specifying E-mail Addresses 5 Press OK1 Press DESTINATION Viewing/Deleting specified e-mail addressesScanning with dual functions Dual Agents 1 Place the originals Scanning With Dual Functions Dual Agents3 Select a scan function that you want to use 2 On the control panel, press the SCAN button to enter the SCAN menuScanning With Dual Functions Dual Agents 6 On the SCAN menu, press SCAN74 Scanning With Dual Functions Dual Agents 2 Select PDF for the file format and then ON for the security setting Encrypting PDF FilesEncrypting PDF files y USER PASSWORD 3 Key in or select the following items, and then press OKy MASTER PASSWORD y Encryption LevelUsing Scan Templates USING TEMPLATESRegistering Scan Templates This chapter describes how to scan documents using templatesRegistering scan templates Registering Scan Templates1 On the control panel, press the SCAN button to enter the SCAN menu y PUBLIC TEMPLATE GROUPOn the touch panel, press TEMPLATE to display the TEMPLATE menu 2 Select a scan function and make the settings as requiredPress REGISTRATION to display the REGISTRATION tab Registering Scan Templates6 Press PASSWORD 10 Press OK 8 Press PASSWORD4 USING TEMPLATES The template buttons are displayed for the selected groupy PASSWORD 11 Select an empty template button, and then press SAVEy NAME y NAMERegistering Scan Templates 4 USING TEMPLATESUsing scan templates 1 Place the originals Using Scan Templates3 On the touch panel, press TEMPLATE to display the TEMPLATE menu 84 Using Scan Templates5 Press PASSWORD 7 Press OK 9 Press PASSWORD8 Select the template that you want to use 86 Using Scan TemplatesUsing Scan Templates 11 Press OK88 Using Scan Templates 13 Press SCAN1 Place the originals 2 On the control panel, press the SCAN button to enter the SCAN menu3 On the touch panel, press TEMPLATE to display the TEMPLATE menu 90 Using Scan Templates 5 Press PASSWORD4 USING TEMPLATES 7 Press OK8 Select a “SCAN TO E-MAIL” template that you want to use 9 Press PASSWORDUsing Scan Templates 11 Press OK 92 Using Scan Templates13 Press SCAN Using Scan TemplatesPage OTHER SCANNING METHODS Scanning Images Using the TOSHIBA e-STUDIO Remote Scan DriverScanning Images Using the TOSHIBA e-STUDIO WIA Driver 96 Scanning Images Using the TOSHIBA e-STUDIO Remote Scan Driver Scanning Images Using the TOSHIBA e-STUDIO Remote Scan DriverScanning Images Using the TOSHIBA e-STUDIO WIA Driver Scanning Images Using the TOSHIBA e-STUDIO WIA DriverPage INTERNET FAX Precautions for Internet Fax TransmissionsViewing Touch Panel for Fax Menu Sending Internet Faxes100 Precautions for Internet Fax Transmissions Precautions for Internet Fax Transmissions1. Message Display Area Viewing Touch Panel for Fax Menu2. SINGLE Tab 3. GROUP Tab8. JOB STATUS 102 Viewing Touch Panel for Fax Menu9. PREVIEW 10. SEND„ Sending Internet faxes Sending Internet FaxesSending Internet Faxes 1 Place the originals 2 On the control panel, press the FAX buttony RESOLUTION 4 Specify the following items as required, and then pressy ORIGINAL MODE y TX TYPE5 Specify the following items as required, and then press OK y SUBJECTy BODY Saving sent data as a file Internet Fax and File „ Saving sent data as a file Internet fax and fileRefer to “Sending Internet Faxes” P.103 and follow steps 1 to Press STORAGESending Internet Faxes 4 To store the data in a network folder, press REMOTE 1 or REMOTEWhen you select NetWare IPX 5 Select a folder for the remote destinationWhen you select NetWare IP When you select FTPSSending Internet Faxes y COMMAND PORT FTP and FTPS onlyy FILE NAME y FILE FORMAT110 Sending Internet Faxes documents„ Setting advanced functions ‰ Setting 2-sided scanSetting 2-sided scan 1 Press ADVANCED to display the ADVANCED tab Select either BOOK or TABLET for the original type, and then press OK 2 Press 2-SIDED SCANPress ADDRESS to return to the ADDRESS tab 112 Sending Internet FaxesSetting Priority Reserve 1 Press ADVANCED to display the ADVANCED tab ‰ Setting Priority Reserve2 Press PRIORITY RESERVE 3 Press OK4 Press ADDRESS to return to the ADDRESS tab 114 Sending Internet Faxes6 INTERNET FAX „ Available file formats Receiving Internet Faxes„ Receiving Internet faxes Receiving Internet Faxes automatically„ Viewing the Internet fax job status Viewing the Internet Fax Job Status and LogViewing the Internet Fax Job Status and Log „ Viewing the send log for Internet fax jobs„ Viewing the receive log for Internet fax jobs „ Saving contact information to the address book118 Viewing the Internet Fax Job Status and Log Numerics INDEXScan Settings Display Area TOSHIBA e-STUDIO WIA DriverWindows Imaging Acquisition WIA Scan Driver Page Scanning Guide MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS MULTIFUNCTIONAL DIGITAL SYSTEMS2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN R120120L0101-TTEC SYS