Manuals / Toshiba / Computer Equipment / Scanner

Toshiba 356, 556. 656, 6540C, 5540C, 6550C, 456SE, 856, 556SE, 756, 306SE Scan to E-mail, Scan to USB

Models: 2540C 5540C 6540C 756 306SE 856 3040C 206L 356 256SE 4540C 3540C 356SE 256 556SE 556. 656 2040C 6550C 306 456 456SE

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1 OVERVIEW

Scan to E-mail

Scan to E-mail allows you to send your scans to specified e-mail addresses. The scanned image is converted to a PDF, XPS, TIFF, or JPEG file and sent as an e-mail attachment.

These functions below are available only when the hard disk is installed in the equipment.

-Saving scans as XPS files

-Previewing scans

-Scanning With Dual Functions (Dual Agents)

Scan to E-mail

Send e-mail to the Internet

via SMTP server

Internet

SMTP server

To learn more about Scan to E-mail, see the following section:

P.26 “Scan to E-mail”

Scan to USB

Scan to USB allows you to save scanned images as PDF, XPS, TIFF, or JPEG files in a USB storage device.

yThese functions below are available only when the hard disk is installed in the equipment.

-Saving scans as XPS files

-Previewing scans

-Scanning With Dual Functions (Dual Agents)

yWhen a USB storage device is used for the model below, attach the front USB cable to the equipment and connect the USB storage device to the USB port.

-e-STUDIO2550C Series

Scan to USB

USB Media

To learn more about Scan to USB, see the following section:

P.33 “Scan to USB”

8 Scan Features

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Toshiba 356, 556. 656, 6540C, 5540C, 6550C, 456SE, 856, 556SE, 756, 306SE, 3540C, 256, 206L, 2040C ‰ Scan to E-mail, ‰ Scan to USB

Contents

Scanning Guide Page ‰ Model and series names in this manual „ How to read this manual ‰ Symbols in this manualPreface ‰ Options ‰ Trademarks Contents Viewing Touch Panel for Fax Menu Registering Scan Templates Using Scan TemplatesPrecautions for Internet Fax Transmissions Sending Internet Faxes Scan Features Internet Fax Features „ Scan functions Scan Features‰ Scan to e-Filing ‰ Scan to File Shared Folder ‰ Scan to E-mail ‰ Scan to USB ‰ Web Service WS Scan „ Scan speed „ Templates Internet Fax Equipment to Internet Fax Equipment Internet Fax FeaturesInternet Fax Machine to/from Client Computers Available file formats This chapter describes the basic scanning operations Viewing the Scan Job Status and LogViewing the scan job status Viewing the scan job log Viewing Touch Panel for Scan Menu 10Scan Settings Display Area 11 ? Help Button Default Settings Settings Factory Defaults Scan to e-Filing Scan to File Scanning to files Place the originals Press File Make sure that MFP Local is selected and highlighted Select the desired file destination from the list Select a folder for the remote destination Command Port FTP and Ftps only Login User Name When you select FTPPassword When you select FTP File Name MULTI/SINGLE File FormatSecurity Press Scan Scan to File Scan to E-mail Scanning to e-mail Place the originals Press to Press Subject and Body and enter each item Press File Name and change the file name From Address Specify the following items as required, and then press OKFragment Message Size KB From Name Press Scan or the Start button Scan to E-mail Scanning to USB Place the originals Scan to USBDevice to the equipment and wait a few seconds File Name File Format Press Scan to scan data Scan to USB Web Service WS Scan Scanning with Web Service Scan Place the originals Web Service WS Scan „ Using scan data saved as files Using Saved Scan Data„ Using scan data saved as e-Filing documents ‰ Using scans saved in MFP Local ‰ Using scans saved in USB storage device ‰ Using scans saved in network folders Remote 1/2 Viewing the Scan Job Status and Log „ Viewing the scan job status „ Viewing the scan job log Page Changing Scan Settings Useful Functions Changing Scan Settings „ Specifying color mode „ Specifying resolution „ Selecting original mode STUDIO4540C Series, e-STUDIO6550C Series „ Changing orientation „ Scanning 2-sided originals „ Specifying original size „ Changing compression ratio „ Removing blank pages „ Erasing black frames around images Offon „ Adjusting contrast „ Adjusting exposure„ Adjusting background density ‰ RGB adjustment „ Adjusting sharpness„ Adjusting color balance ‰ Saturation Previewing Scans Previewing Scans Entering an e-mail Addresses Press Input @ Specifying E-mail AddressesEntry Press OK Press OK Refining your search Searching the address book with ID numbers Press Known ID Searching the address book with search strings Press Search Press for the desired contacts and then press OK Searching the Ldap server with search strings Press for the desired contacts and then press OK Press OK Refining groups search Containing the group of the specified ID number is displayed Group Search screen appears Press OK Viewing/Deleting specified e-mail addresses Press Destination Scanning With Dual Functions Dual Agents Scanning with dual functions Dual Agents Place the originals Scanning With Dual Functions Dual Agents Scanning With Dual Functions Dual Agents Useful Functions Key in or select the following items, and then press OK User Password Master PasswordEncryption Level Authority Registering Scan Templates Using Scan Templates This chapter describes how to scan documents using templates Public Template Group Registering Scan TemplatesPrivate Template Group Select a scan function and make the settings as required Press Password Template buttons are displayed for the selected group Name PasswordSelect an empty template button, and then press Save User Name Registering Scan Templates Using Scan Templates Using scan templates Place the originals Using Scan Templates Select the template that you want to use Using Scan Templates Press Scan Place the originals Template buttons are displayed for the selected group Select a Scan to E-MAIL template that you want to use Using Scan Templates Press Scan Page Other Scanning Methods Other Scanning Methods Scanning Images Using the Toshiba e-STUDIO WIA Driver Page Receiving Internet Faxes 115 Viewing the Internet Fax Job Status and Log 116 Precautions for Internet Fax Transmissions Group Tab Viewing Touch Panel for Fax MenuSingle Tab Address Tab Send Storage „ Sending Internet faxes Sending Internet FaxesSending Internet Faxes Place the originals Specify the following items as required, and then press Subject Body „ Saving sent data as a file Internet fax and file Sending Internet Faxes Select a folder for the remote destination Command Port FTP and Ftps only Documents „ Setting advanced functions ‰ Setting 2-sided scan Press 2-SIDED Scan ‰ Setting Priority Reserve Press Address to return to the Address tab „ Receiving Internet faxes Receiving Internet Faxes„ Available file formats Receiving Internet Faxes automatically Viewing the Internet Fax Job Status and Log „ Viewing the Internet fax job status „ Viewing the send log for Internet fax jobs „ Viewing the receive log for Internet fax jobs „ Saving contact information to the address book Index 61, 67 Page Scanning Guide