Manuals / Toshiba / Computer Equipment / Scanner

Toshiba 356, 556. 656, 6540C, 5540C, 6550C, 456SE, 856, 756 ‰ Scan to E-mail, ‰ Scan to USB, USB Media

Models: 2540C 5540C 6540C 756 306SE 856 3040C 206L 356 256SE 4540C 3540C 356SE 256 556SE 556. 656 2040C 6550C 306 456 456SE

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Scan to E-mail

1 OVERVIEW

Scan to E-mail

Scan to E-mail allows you to send your scans to specified e-mail addresses. The scanned image is converted to a PDF, XPS, TIFF, or JPEG file and sent as an e-mail attachment.

These functions below are available only when the hard disk is installed in the equipment.

-Saving scans as XPS files

-Previewing scans

-Scanning With Dual Functions (Dual Agents)

Scan to E-mail

Send e-mail to the Internet

via SMTP server

Internet

SMTP server

To learn more about Scan to E-mail, see the following section:

P.26 “Scan to E-mail”

Scan to USB

Scan to USB allows you to save scanned images as PDF, XPS, TIFF, or JPEG files in a USB storage device.

yThese functions below are available only when the hard disk is installed in the equipment.

-Saving scans as XPS files

-Previewing scans

-Scanning With Dual Functions (Dual Agents)

yWhen a USB storage device is used for the model below, attach the front USB cable to the equipment and connect the USB storage device to the USB port.

-e-STUDIO2550C Series

Scan to USB

USB Media

To learn more about Scan to USB, see the following section:

P.33 “Scan to USB”

8 Scan Features

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Toshiba 356, 556. 656, 6540C, 5540C, 6550C, 456SE, 856, 556SE, 756, 306SE, 3540C, 256 ‰ Scan to E-mail, ‰ Scan to USB, USB Media

Contents

Scanning Guide 2012 TOSHIBA TEC CORPORATION All rights reserved ‰ Model and series names in this manual „ How to read this manual ‰ Symbols in this manualPreface ‰ Options‰ Trademarks 2 PrefaceOVERVIEW CONTENTSChapter BASIC OPERATIONINTERNET FAX USING TEMPLATESChapter 5 OTHER SCANNING METHODS ChapterInternet Fax Features Scan FeaturesOVERVIEW ‰ Scan to e-Filing Scan Features„ Scan functions e-FilingNetwork Folder ‰ Scan to FileShared Folder ‰ Scan to USB ‰ Scan to E-mailUSB Media ‰ Web Service WS Scan „ Templates „ Scan speed10 Scan Features y Internet Fax Equipment to Internet Fax Equipment Internet Fax FeaturesInternet Fax Features y Internet Fax Machine to/from Client ComputersP.115 “Available file formats” 12 Internet Fax Features1 OVERVIEW Using Saved Scan Data Default SettingsWeb Service WS Scan BASIC OPERATION2 Function Buttons Viewing Touch Panel for Scan Menu1 Message Display Area 3 Destination Display Area13SETTINGS 9 SCAN SETTING10Scan Settings Display Area 8 PREVIEWDefault Settings 16 Default SettingsScan to e-Filing Scan to e-FilingScanning to files 1 Place the originals Scan to File2 On the control panel, press the SCAN button to enter the SCAN menu 4 Make sure that MFP LOCAL is selected and highlighted 3 Press FILEScan to File 6 Select the desired file destination from the list 5 To store the scan in a network folder, press REMOTE 1 or REMOTE20 Scan to File When you select NetWare IP Select a folder for the remote destinationWhen you select NetWare IPX When you select FTPSWhen you select NetWare IPX or NetWare IP y LOGIN USER NAME When you select FTPWhen you select SMB When you select FTPSy MULTI/SINGLE PAGE Scan to Filey FILE FORMAT y SECURITY10 Press SCAN 24 Scan to FilePage 3 Press E-MAIL Scan to E-mailScanning to e-mail 1 Place the originals 2 On the control panel, press the SCAN button to enter the SCAN menu5 Press TO 4 On the AUTHENTICATION screen, complete the user authenticationScan to E-mail 7 Press SUBJECT and BODY and enter each item 28 Scan to E-maily FILE FORMAT If necessary, make the following settings for the attached filey FILE NAME y MULTI/SINGLE PAGEy FRAGMENT MESSAGE SIZE KB 9 Specify the following items as required, and then press OKy SECURITY y FROM ADDRESS10 Press SCAN or the START button Scan to E-mail32 Scan to E-mail To store scans in a USB storage device, connect the Scan to USBScanning to USB 1 Place the originals device to the equipment and wait a few seconds34 Scan to USB y FILE NAMEy MULTI/SINGLE PAGE Scan to USBy FILE FORMAT y SECURITY6 Press SCAN to scan data 36 Scan to USBScan to USB Scan Driver Installation Web Service WS ScanScanning with Web Service Scan 1 Place the originals System RequirementsSelect the client that fits your needs, and then press SCAN Press WS SCANWeb Service WS Scan „ Using scan data saved as files Using Saved Scan Data„ Using scan data saved as e-Filing documents ‰ Using scans saved in MFP LOCAL‰ Using scans saved in network folders REMOTE 1/2 ‰ Using scans saved in USB storage deviceWhen scans are sent directly to the shared folder Viewing the Scan Job Status and Log „ Viewing the scan job status„ Viewing the scan job log Viewing the Scan Job Status and LogPage Previewing Scans Changing Scan SettingsUSEFUL FUNCTIONS Specifying E-mail AddressesChanging Scan Settings „ Specifying color mode„ Selecting original mode „ Specifying resolutionChanging Scan Settings 48 Changing Scan Settings e-STUDIO4540C Series, e-STUDIO6550C Series„ Changing orientation „ Scanning 2-sided originals 50 Changing Scan Settings„ Specifying original size „ Removing blank pages „ Changing compression ratio52 Changing Scan Settings „ Erasing black frames around images „ Adjusting background density „ Adjusting exposure„ Adjusting contrast 54 Changing Scan Settings‰ RGB adjustment „ Adjusting sharpness„ Adjusting color balance ‰ SaturationPreviewing Scans Previewing scans 1 On the SCAN or FAX menu screen, press PREVIEWPreviewing Scans Entering an e-mail Addresses 1 Press INPUT @ Specifying E-mail Addressesthe entry 3 Press OK Specifying E-mail Addresses2 Press OK Selecting from the address book1 On the SINGLE tab, press for the desired contacts 60 Specifying E-mail AddressesSearching the address book with ID numbers 1 Press KNOWN ID Refining your searchSpecifying E-mail Addresses Searching the address book with search strings 1 Press SEARCH 3 Press for the desired contacts and then press OK Specifying E-mail Addresses1 Press SEARCH 4 Press OKSearching the LDAP server with search strings 64 Specifying E-mail Addresses4 Press for the desired contacts and then press OK Specifying E-mail Addresses2 Select the desired groups. For Scan to E-mail, press OK at the end 5 Press OKSelecting groups 1 Press GROUP to display the GROUP tab 66 Specifying E-mail AddressesSearching for groups with ID numbers Refining groups search2 Select the desired group. For Scan to E-mail, press OK at the end 1 Press GROUP to display the GROUP tab4 Select the desired group. For Scan to E-mail, press OK at the end Press KNOWN ID68 Specifying E-mail Addresses Searching for groups by name 1 Press GROUP to display the GROUP tab 2 Press SEARCH5 Press OK 70 Specifying E-mail AddressesViewing/Deleting specified e-mail addresses 1 Press DESTINATION3 Select a scan function that you want to use Scanning With Dual Functions Dual AgentsScanning with dual functions Dual Agents 1 Place the originals 2 On the control panel, press the SCAN button to enter the SCAN menu6 On the SCAN menu, press SCAN Scanning With Dual Functions Dual Agents74 Scanning With Dual Functions Dual Agents Encrypting PDF Files 2 Select PDF for the file format and then ON for the security settingEncrypting PDF files y MASTER PASSWORD 3 Key in or select the following items, and then press OKy USER PASSWORD y Encryption LevelRegistering Scan Templates USING TEMPLATESUsing Scan Templates This chapter describes how to scan documents using templates1 On the control panel, press the SCAN button to enter the SCAN menu Registering Scan TemplatesRegistering scan templates y PUBLIC TEMPLATE GROUPPress REGISTRATION to display the REGISTRATION tab 2 Select a scan function and make the settings as requiredOn the touch panel, press TEMPLATE to display the TEMPLATE menu Registering Scan Templates6 Press PASSWORD 4 USING TEMPLATES 8 Press PASSWORD10 Press OK The template buttons are displayed for the selected groupy NAME 11 Select an empty template button, and then press SAVEy PASSWORD y NAME4 USING TEMPLATES Registering Scan Templates3 On the touch panel, press TEMPLATE to display the TEMPLATE menu Using Scan TemplatesUsing scan templates 1 Place the originals 84 Using Scan Templates5 Press PASSWORD 8 Select the template that you want to use 9 Press PASSWORD7 Press OK 86 Using Scan Templates11 Press OK Using Scan Templates13 Press SCAN 88 Using Scan Templates2 On the control panel, press the SCAN button to enter the SCAN menu 1 Place the originals3 On the touch panel, press TEMPLATE to display the TEMPLATE menu 4 USING TEMPLATES 5 Press PASSWORD90 Using Scan Templates 7 Press OK9 Press PASSWORD 8 Select a “SCAN TO E-MAIL” template that you want to useUsing Scan Templates 92 Using Scan Templates 11 Press OKUsing Scan Templates 13 Press SCANPage Scanning Images Using the TOSHIBA e-STUDIO Remote Scan Driver OTHER SCANNING METHODSScanning Images Using the TOSHIBA e-STUDIO WIA Driver Scanning Images Using the TOSHIBA e-STUDIO Remote Scan Driver 96 Scanning Images Using the TOSHIBA e-STUDIO Remote Scan DriverScanning Images Using the TOSHIBA e-STUDIO WIA Driver Scanning Images Using the TOSHIBA e-STUDIO WIA DriverPage Viewing Touch Panel for Fax Menu Precautions for Internet Fax TransmissionsINTERNET FAX Sending Internet FaxesPrecautions for Internet Fax Transmissions 100 Precautions for Internet Fax Transmissions2. SINGLE Tab Viewing Touch Panel for Fax Menu1. Message Display Area 3. GROUP Tab9. PREVIEW 102 Viewing Touch Panel for Fax Menu8. JOB STATUS 10. SENDSending Internet Faxes 1 Place the originals Sending Internet Faxes„ Sending Internet faxes 2 On the control panel, press the FAX buttony ORIGINAL MODE 4 Specify the following items as required, and then pressy RESOLUTION y TX TYPEy SUBJECT 5 Specify the following items as required, and then press OKy BODY Refer to “Sending Internet Faxes” P.103 and follow steps 1 to „ Saving sent data as a file Internet fax and fileSaving sent data as a file Internet Fax and File Press STORAGE4 To store the data in a network folder, press REMOTE 1 or REMOTE Sending Internet FaxesWhen you select NetWare IP 5 Select a folder for the remote destinationWhen you select NetWare IPX When you select FTPSy FILE NAME y COMMAND PORT FTP and FTPS onlySending Internet Faxes y FILE FORMATdocuments 110 Sending Internet Faxes‰ Setting 2-sided scan „ Setting advanced functionsSetting 2-sided scan 1 Press ADVANCED to display the ADVANCED tab Press ADDRESS to return to the ADDRESS tab 2 Press 2-SIDED SCANSelect either BOOK or TABLET for the original type, and then press OK 112 Sending Internet Faxes2 Press PRIORITY RESERVE ‰ Setting Priority ReserveSetting Priority Reserve 1 Press ADVANCED to display the ADVANCED tab 3 Press OK114 Sending Internet Faxes 4 Press ADDRESS to return to the ADDRESS tab6 INTERNET FAX „ Receiving Internet faxes Receiving Internet Faxes„ Available file formats Receiving Internet Faxes automaticallyViewing the Internet Fax Job Status and Log „ Viewing the Internet fax job status„ Viewing the send log for Internet fax jobs Viewing the Internet Fax Job Status and Log„ Saving contact information to the address book „ Viewing the receive log for Internet fax jobs118 Viewing the Internet Fax Job Status and Log INDEX NumericsTOSHIBA e-STUDIO WIA Driver Scan Settings Display AreaWindows Imaging Acquisition WIA Scan Driver Page 2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS MULTIFUNCTIONAL DIGITAL SYSTEMSScanning Guide R120120L0101-TTEC SYS