Manuals / Toshiba / Computer Equipment / Scanner

Toshiba 306SE, 556. 656, 6540C, 5540C, 6550C, 456SE, 856 Press Subject and Body and enter each item

Models: 2540C 5540C 6540C 756 306SE 856 3040C 206L 356 256SE 4540C 3540C 356SE 256 556SE 556. 656 2040C 6550C 306 456 456SE

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2 BASIC OPERATION

6 Specify the e-mail address(es) that you want to send to. 1) Press [INPUT @].

2) Enter an e-mail address using the keyboard and digital keys, and then press [OK] to set the entry.

3) Finally, press [OK].

You can specify e-mail addresses in various ways. For details, see the following section:

P.58 “Specifying E-mail Addresses”

The entry in the FROM ADDRESS box (→ step 9) may already be set by the administrator on TopAccess. (Refer to the TopAccess Guide for descriptions of the E-mail Setting and/or the User Authentication for Scan to E-mail setting.) In this case, you can start sending your scans by specifying the e-mail address(es) and then pressing [SEND] or the [START] button.

7 Press [SUBJECT] and [BODY] and enter each item.

yTo clear the settings, press [RESET].

yPressing each button displays an on-screen keyboard. Enter each item using the keyboard and digital keys, and then press [OK] to set the entry. The maximum number of characters allowed for each box is as follows:

-[SUBJECT]: 128 characters

-[BODY]: 1000 characters

yTo add another contact, press [CC] or [BCC] to add the E-mail address of the contact.

yWhen the e-mail is sent, the date and time are automatically added to the subject.

yThe administrator can change the body text. For details, refer to the MFP Management Guide or the TopAccess Guide.

yPressing adds a meaningful number, such as date and time, to the subject. For details, refer to the TopAccess Guide.

28 Scan to E-mail

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Toshiba 306SE, 556. 656, 6540C, 5540C, 6550C, 456SE, 856, 556SE, 756, 356, 3540C, 256 Press Subject and Body and enter each item

Contents

Scanning Guide Page ‰ Model and series names in this manual „ How to read this manual ‰ Symbols in this manualPreface ‰ Options ‰ Trademarks Contents Viewing Touch Panel for Fax Menu Registering Scan Templates Using Scan TemplatesPrecautions for Internet Fax Transmissions Sending Internet Faxes Scan Features Internet Fax Features Scan Features „ Scan functions‰ Scan to e-Filing ‰ Scan to File Shared Folder ‰ Scan to E-mail ‰ Scan to USB ‰ Web Service WS Scan „ Scan speed „ Templates Internet Fax Features Internet Fax Equipment to Internet Fax EquipmentInternet Fax Machine to/from Client Computers Available file formats Viewing the Scan Job Status and Log This chapter describes the basic scanning operationsViewing the scan job status Viewing the scan job log Viewing Touch Panel for Scan Menu 10Scan Settings Display Area 11 ? Help Button Default Settings Settings Factory Defaults Scan to e-Filing Scan to File Scanning to files Place the originals Press File Make sure that MFP Local is selected and highlighted Select the desired file destination from the list Select a folder for the remote destination Command Port FTP and Ftps only Login User Name When you select FTPPassword When you select FTP File Name File Format MULTI/SINGLESecurity Press Scan Scan to File Scan to E-mail Scanning to e-mail Place the originals Press to Press Subject and Body and enter each item Press File Name and change the file name From Address Specify the following items as required, and then press OKFragment Message Size KB From Name Press Scan or the Start button Scan to E-mail Scan to USB Scanning to USB Place the originalsDevice to the equipment and wait a few seconds File Name File Format Press Scan to scan data Scan to USB Web Service WS Scan Scanning with Web Service Scan Place the originals Web Service WS Scan „ Using scan data saved as files Using Saved Scan Data„ Using scan data saved as e-Filing documents ‰ Using scans saved in MFP Local ‰ Using scans saved in USB storage device ‰ Using scans saved in network folders Remote 1/2 Viewing the Scan Job Status and Log „ Viewing the scan job status „ Viewing the scan job log Page Changing Scan Settings Useful Functions Changing Scan Settings „ Specifying color mode „ Specifying resolution „ Selecting original mode STUDIO4540C Series, e-STUDIO6550C Series „ Changing orientation „ Scanning 2-sided originals „ Specifying original size „ Changing compression ratio „ Removing blank pages „ Erasing black frames around images Offon „ Adjusting exposure „ Adjusting contrast„ Adjusting background density ‰ RGB adjustment „ Adjusting sharpness„ Adjusting color balance ‰ Saturation Previewing Scans Previewing Scans Specifying E-mail Addresses Entering an e-mail Addresses Press Input @Entry Press OK Press OK Refining your search Searching the address book with ID numbers Press Known ID Searching the address book with search strings Press Search Press for the desired contacts and then press OK Searching the Ldap server with search strings Press for the desired contacts and then press OK Press OK Refining groups search Containing the group of the specified ID number is displayed Group Search screen appears Press OK Viewing/Deleting specified e-mail addresses Press Destination Scanning With Dual Functions Dual Agents Scanning with dual functions Dual Agents Place the originals Scanning With Dual Functions Dual Agents Scanning With Dual Functions Dual Agents Useful Functions User Password Master Password Key in or select the following items, and then press OKEncryption Level Authority Registering Scan Templates Using Scan Templates This chapter describes how to scan documents using templates Registering Scan Templates Public Template GroupPrivate Template Group Select a scan function and make the settings as required Press Password Template buttons are displayed for the selected group Name PasswordSelect an empty template button, and then press Save User Name Registering Scan Templates Using Scan Templates Using scan templates Place the originals Using Scan Templates Select the template that you want to use Using Scan Templates Press Scan Place the originals Template buttons are displayed for the selected group Select a Scan to E-MAIL template that you want to use Using Scan Templates Press Scan Page Other Scanning Methods Other Scanning Methods Scanning Images Using the Toshiba e-STUDIO WIA Driver Page Receiving Internet Faxes 115 Viewing the Internet Fax Job Status and Log 116 Precautions for Internet Fax Transmissions Group Tab Viewing Touch Panel for Fax MenuSingle Tab Address Tab Send Storage Sending Internet Faxes „ Sending Internet faxesSending Internet Faxes Place the originals Specify the following items as required, and then press Subject Body „ Saving sent data as a file Internet fax and file Sending Internet Faxes Select a folder for the remote destination Command Port FTP and Ftps only Documents „ Setting advanced functions ‰ Setting 2-sided scan Press 2-SIDED Scan ‰ Setting Priority Reserve Press Address to return to the Address tab „ Receiving Internet faxes Receiving Internet Faxes„ Available file formats Receiving Internet Faxes automatically Viewing the Internet Fax Job Status and Log „ Viewing the Internet fax job status „ Viewing the send log for Internet fax jobs „ Viewing the receive log for Internet fax jobs „ Saving contact information to the address book Index 61, 67 Page Scanning Guide