Manuals / Toshiba / Computer Equipment / Scanner

Toshiba 556SE, 556. 656, 6540C, 856 Using Templates, Other Scanning Methods, Internet Fax, Chapter

Models: 2540C 5540C 6540C 756 306SE 856 3040C 206L 356 256SE 4540C 3540C 356SE 256 556SE 556. 656 2040C 6550C 306 456 456SE

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Chapter 4	USING TEMPLATES
	Registering Scan Templates	78
	Using Scan Templates	84
Chapter 5 OTHER SCANNING METHODS
	Scanning Images Using the TOSHIBA e-STUDIO Remote Scan Driver	96
	Scanning Images Using the TOSHIBA e-STUDIO WIA Driver	97
Chapter 6	INTERNET FAX
	Precautions for Internet Fax Transmissions	100
	Viewing Touch Panel for Fax Menu	101
	Sending Internet Faxes	103
	Sending Internet faxes	103
	Saving sent data as a file (Internet fax and file)	106
	Setting advanced functions	111
	Receiving Internet Faxes	115
	Available file formats	115
	Receiving Internet faxes	115
	Viewing the Internet Fax Job Status and Log	116
	Viewing the Internet fax job status	116
	Viewing the send log for Internet fax jobs	117
	Viewing the receive log for Internet fax jobs	118
	Saving contact information to the address book	118
INDEX		119

4 CONTENTS

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Toshiba 556SE, 556. 656, 6540C, 5540C, 6550C, 456SE, 856, 756, 356 Using Templates, Other Scanning Methods, Internet Fax, Chapter

Contents

Scanning Guide 2012 TOSHIBA TEC CORPORATION All rights reserved ‰ Model and series names in this manual „ How to read this manual ‰ Symbols in this manualPreface ‰ Options‰ Trademarks 2 PrefaceOVERVIEW CONTENTSChapter BASIC OPERATIONINTERNET FAX USING TEMPLATESChapter 5 OTHER SCANNING METHODS ChapterScan Features Internet Fax FeaturesOVERVIEW ‰ Scan to e-Filing Scan Features„ Scan functions e-Filing‰ Scan to File Network FolderShared Folder ‰ Scan to E-mail ‰ Scan to USBUSB Media ‰ Web Service WS Scan „ Scan speed „ Templates10 Scan Features y Internet Fax Equipment to Internet Fax Equipment Internet Fax FeaturesInternet Fax Features y Internet Fax Machine to/from Client Computers12 Internet Fax Features P.115 “Available file formats”1 OVERVIEW Using Saved Scan Data Default SettingsWeb Service WS Scan BASIC OPERATION2 Function Buttons Viewing Touch Panel for Scan Menu1 Message Display Area 3 Destination Display Area13SETTINGS 9 SCAN SETTING10Scan Settings Display Area 8 PREVIEWDefault Settings 16 Default SettingsScan to e-Filing Scan to e-FilingScan to File Scanning to files 1 Place the originals2 On the control panel, press the SCAN button to enter the SCAN menu 3 Press FILE 4 Make sure that MFP LOCAL is selected and highlightedScan to File 5 To store the scan in a network folder, press REMOTE 1 or REMOTE 6 Select the desired file destination from the list20 Scan to File When you select NetWare IP Select a folder for the remote destinationWhen you select NetWare IPX When you select FTPSWhen you select NetWare IPX or NetWare IP y LOGIN USER NAME When you select FTPWhen you select SMB When you select FTPSy MULTI/SINGLE PAGE Scan to Filey FILE FORMAT y SECURITY10 Press SCAN 24 Scan to FilePage 3 Press E-MAIL Scan to E-mailScanning to e-mail 1 Place the originals 2 On the control panel, press the SCAN button to enter the SCAN menu4 On the AUTHENTICATION screen, complete the user authentication 5 Press TOScan to E-mail 7 Press SUBJECT and BODY and enter each item 28 Scan to E-maily FILE FORMAT If necessary, make the following settings for the attached filey FILE NAME y MULTI/SINGLE PAGEy FRAGMENT MESSAGE SIZE KB 9 Specify the following items as required, and then press OKy SECURITY y FROM ADDRESS10 Press SCAN or the START button Scan to E-mail32 Scan to E-mail To store scans in a USB storage device, connect the Scan to USBScanning to USB 1 Place the originals device to the equipment and wait a few seconds34 Scan to USB y FILE NAMEy MULTI/SINGLE PAGE Scan to USBy FILE FORMAT y SECURITY6 Press SCAN to scan data 36 Scan to USBScan to USB Scan Driver Installation Web Service WS ScanScanning with Web Service Scan 1 Place the originals System RequirementsPress WS SCAN Select the client that fits your needs, and then press SCANWeb Service WS Scan „ Using scan data saved as files Using Saved Scan Data„ Using scan data saved as e-Filing documents ‰ Using scans saved in MFP LOCAL‰ Using scans saved in USB storage device ‰ Using scans saved in network folders REMOTE 1/2When scans are sent directly to the shared folder Viewing the Scan Job Status and Log „ Viewing the scan job status„ Viewing the scan job log Viewing the Scan Job Status and LogPage Previewing Scans Changing Scan SettingsUSEFUL FUNCTIONS Specifying E-mail AddressesChanging Scan Settings „ Specifying color mode„ Specifying resolution „ Selecting original modeChanging Scan Settings 48 Changing Scan Settings e-STUDIO4540C Series, e-STUDIO6550C Series„ Changing orientation „ Scanning 2-sided originals 50 Changing Scan Settings„ Specifying original size „ Changing compression ratio „ Removing blank pages52 Changing Scan Settings „ Erasing black frames around images „ Adjusting background density „ Adjusting exposure„ Adjusting contrast 54 Changing Scan Settings‰ RGB adjustment „ Adjusting sharpness„ Adjusting color balance ‰ SaturationPreviewing Scans Previewing scans 1 On the SCAN or FAX menu screen, press PREVIEWPreviewing Scans Specifying E-mail Addresses Entering an e-mail Addresses 1 Press INPUT @the entry 3 Press OK Specifying E-mail Addresses2 Press OK Selecting from the address book1 On the SINGLE tab, press for the desired contacts 60 Specifying E-mail AddressesRefining your search Searching the address book with ID numbers 1 Press KNOWN IDSpecifying E-mail Addresses Searching the address book with search strings 1 Press SEARCH 3 Press for the desired contacts and then press OK Specifying E-mail Addresses1 Press SEARCH 4 Press OKSearching the LDAP server with search strings 64 Specifying E-mail Addresses4 Press for the desired contacts and then press OK Specifying E-mail Addresses2 Select the desired groups. For Scan to E-mail, press OK at the end 5 Press OKSelecting groups 1 Press GROUP to display the GROUP tab 66 Specifying E-mail AddressesSearching for groups with ID numbers Refining groups search2 Select the desired group. For Scan to E-mail, press OK at the end 1 Press GROUP to display the GROUP tabPress KNOWN ID 4 Select the desired group. For Scan to E-mail, press OK at the end68 Specifying E-mail Addresses Searching for groups by name 1 Press GROUP to display the GROUP tab 2 Press SEARCH5 Press OK 70 Specifying E-mail AddressesViewing/Deleting specified e-mail addresses 1 Press DESTINATION3 Select a scan function that you want to use Scanning With Dual Functions Dual AgentsScanning with dual functions Dual Agents 1 Place the originals 2 On the control panel, press the SCAN button to enter the SCAN menu6 On the SCAN menu, press SCAN Scanning With Dual Functions Dual Agents74 Scanning With Dual Functions Dual Agents 2 Select PDF for the file format and then ON for the security setting Encrypting PDF FilesEncrypting PDF files y MASTER PASSWORD 3 Key in or select the following items, and then press OKy USER PASSWORD y Encryption LevelRegistering Scan Templates USING TEMPLATESUsing Scan Templates This chapter describes how to scan documents using templates1 On the control panel, press the SCAN button to enter the SCAN menu Registering Scan TemplatesRegistering scan templates y PUBLIC TEMPLATE GROUPPress REGISTRATION to display the REGISTRATION tab 2 Select a scan function and make the settings as requiredOn the touch panel, press TEMPLATE to display the TEMPLATE menu Registering Scan Templates6 Press PASSWORD 4 USING TEMPLATES 8 Press PASSWORD10 Press OK The template buttons are displayed for the selected groupy NAME 11 Select an empty template button, and then press SAVEy PASSWORD y NAME4 USING TEMPLATES Registering Scan Templates3 On the touch panel, press TEMPLATE to display the TEMPLATE menu Using Scan TemplatesUsing scan templates 1 Place the originals 84 Using Scan Templates5 Press PASSWORD 8 Select the template that you want to use 9 Press PASSWORD7 Press OK 86 Using Scan Templates11 Press OK Using Scan Templates13 Press SCAN 88 Using Scan Templates1 Place the originals 2 On the control panel, press the SCAN button to enter the SCAN menu3 On the touch panel, press TEMPLATE to display the TEMPLATE menu 4 USING TEMPLATES 5 Press PASSWORD90 Using Scan Templates 7 Press OK8 Select a “SCAN TO E-MAIL” template that you want to use 9 Press PASSWORDUsing Scan Templates 92 Using Scan Templates 11 Press OKUsing Scan Templates 13 Press SCANPage OTHER SCANNING METHODS Scanning Images Using the TOSHIBA e-STUDIO Remote Scan DriverScanning Images Using the TOSHIBA e-STUDIO WIA Driver Scanning Images Using the TOSHIBA e-STUDIO Remote Scan Driver 96 Scanning Images Using the TOSHIBA e-STUDIO Remote Scan DriverScanning Images Using the TOSHIBA e-STUDIO WIA Driver Scanning Images Using the TOSHIBA e-STUDIO WIA DriverPage Viewing Touch Panel for Fax Menu Precautions for Internet Fax TransmissionsINTERNET FAX Sending Internet FaxesPrecautions for Internet Fax Transmissions 100 Precautions for Internet Fax Transmissions2. SINGLE Tab Viewing Touch Panel for Fax Menu1. Message Display Area 3. GROUP Tab9. PREVIEW 102 Viewing Touch Panel for Fax Menu8. JOB STATUS 10. SENDSending Internet Faxes 1 Place the originals Sending Internet Faxes„ Sending Internet faxes 2 On the control panel, press the FAX buttony ORIGINAL MODE 4 Specify the following items as required, and then pressy RESOLUTION y TX TYPE5 Specify the following items as required, and then press OK y SUBJECTy BODY Refer to “Sending Internet Faxes” P.103 and follow steps 1 to „ Saving sent data as a file Internet fax and fileSaving sent data as a file Internet Fax and File Press STORAGE4 To store the data in a network folder, press REMOTE 1 or REMOTE Sending Internet FaxesWhen you select NetWare IP 5 Select a folder for the remote destinationWhen you select NetWare IPX When you select FTPSy FILE NAME y COMMAND PORT FTP and FTPS onlySending Internet Faxes y FILE FORMATdocuments 110 Sending Internet Faxes„ Setting advanced functions ‰ Setting 2-sided scanSetting 2-sided scan 1 Press ADVANCED to display the ADVANCED tab Press ADDRESS to return to the ADDRESS tab 2 Press 2-SIDED SCANSelect either BOOK or TABLET for the original type, and then press OK 112 Sending Internet Faxes2 Press PRIORITY RESERVE ‰ Setting Priority ReserveSetting Priority Reserve 1 Press ADVANCED to display the ADVANCED tab 3 Press OK4 Press ADDRESS to return to the ADDRESS tab 114 Sending Internet Faxes6 INTERNET FAX „ Receiving Internet faxes Receiving Internet Faxes„ Available file formats Receiving Internet Faxes automaticallyViewing the Internet Fax Job Status and Log „ Viewing the Internet fax job status„ Viewing the send log for Internet fax jobs Viewing the Internet Fax Job Status and Log„ Viewing the receive log for Internet fax jobs „ Saving contact information to the address book118 Viewing the Internet Fax Job Status and Log INDEX NumericsScan Settings Display Area TOSHIBA e-STUDIO WIA DriverWindows Imaging Acquisition WIA Scan Driver Page 2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS MULTIFUNCTIONAL DIGITAL SYSTEMSScanning Guide R120120L0101-TTEC SYS