Manuals / Toshiba / Computer Equipment / Scanner

Toshiba 556. 656, 6540C, 5540C, 6550C, 456SE, 856 Refining your search, Specifying E-mail Addresses

Models: 2540C 5540C 6540C 756 306SE 856 3040C 206L 356 256SE 4540C 3540C 356SE 256 556SE 556. 656 2040C 6550C 306 456 456SE

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3 USEFUL FUNCTIONS

Refining your search

1 Click the pull-up menu, and then select letters that you want to display. 1) Click the pull-up menu.

2) Select letters that you want to display.

Addresses with the selected letter(s) first are displayed.

2 Press for the desired contacts. For Scan to E-mail, press [OK] at the end.

yBefore pressing [OK], you can specify additional e-mail addresses.

yIf you want to view or delete the specified e-mail addresses, press [DESTINATION]. P.71 “Viewing/Deleting specified e-mail addresses”

Searching the address book with ID numbers

1 Press [KNOWN ID].

Specifying E-mail Addresses 61

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Toshiba 556. 656, 6540C, 5540C, 6550C, 856 Refining your search, Searching the address book with ID numbers 1 Press KNOWN ID

Contents

Scanning Guide 2012 TOSHIBA TEC CORPORATION All rights reserved ‰ Options „ How to read this manual ‰ Symbols in this manualPreface ‰ Model and series names in this manual2 Preface ‰ TrademarksBASIC OPERATION CONTENTSChapter OVERVIEWChapter USING TEMPLATESChapter 5 OTHER SCANNING METHODS INTERNET FAXScan Features Internet Fax FeaturesOVERVIEW e-Filing Scan Features„ Scan functions ‰ Scan to e-Filing‰ Scan to File Network FolderShared Folder ‰ Scan to E-mail ‰ Scan to USBUSB Media ‰ Web Service WS Scan „ Scan speed „ Templates10 Scan Features y Internet Fax Machine to/from Client Computers Internet Fax FeaturesInternet Fax Features y Internet Fax Equipment to Internet Fax Equipment12 Internet Fax Features P.115 “Available file formats”1 OVERVIEW BASIC OPERATION Default SettingsWeb Service WS Scan Using Saved Scan Data3 Destination Display Area Viewing Touch Panel for Scan Menu1 Message Display Area 2 Function Buttons8 PREVIEW 9 SCAN SETTING10Scan Settings Display Area 13SETTINGS16 Default Settings Default SettingsScan to e-Filing Scan to e-FilingScan to File Scanning to files 1 Place the originals2 On the control panel, press the SCAN button to enter the SCAN menu 3 Press FILE 4 Make sure that MFP LOCAL is selected and highlightedScan to File 5 To store the scan in a network folder, press REMOTE 1 or REMOTE 6 Select the desired file destination from the list20 Scan to File When you select FTPS Select a folder for the remote destinationWhen you select NetWare IPX When you select NetWare IPWhen you select FTPS y LOGIN USER NAME When you select FTPWhen you select SMB When you select NetWare IPX or NetWare IPy SECURITY Scan to Filey FILE FORMAT y MULTI/SINGLE PAGE24 Scan to File 10 Press SCANPage 2 On the control panel, press the SCAN button to enter the SCAN menu Scan to E-mailScanning to e-mail 1 Place the originals 3 Press E-MAIL4 On the AUTHENTICATION screen, complete the user authentication 5 Press TOScan to E-mail 28 Scan to E-mail 7 Press SUBJECT and BODY and enter each itemy MULTI/SINGLE PAGE If necessary, make the following settings for the attached filey FILE NAME y FILE FORMATy FROM ADDRESS 9 Specify the following items as required, and then press OKy SECURITY y FRAGMENT MESSAGE SIZE KBScan to E-mail 10 Press SCAN or the START button32 Scan to E-mail device to the equipment and wait a few seconds Scan to USBScanning to USB 1 Place the originals To store scans in a USB storage device, connect they FILE NAME 34 Scan to USBy SECURITY Scan to USBy FILE FORMAT y MULTI/SINGLE PAGE36 Scan to USB 6 Press SCAN to scan dataScan to USB System Requirements Web Service WS ScanScanning with Web Service Scan 1 Place the originals Scan Driver InstallationPress WS SCAN Select the client that fits your needs, and then press SCANWeb Service WS Scan ‰ Using scans saved in MFP LOCAL Using Saved Scan Data„ Using scan data saved as e-Filing documents „ Using scan data saved as files‰ Using scans saved in USB storage device ‰ Using scans saved in network folders REMOTE 1/2When scans are sent directly to the shared folder „ Viewing the scan job status Viewing the Scan Job Status and LogViewing the Scan Job Status and Log „ Viewing the scan job logPage Specifying E-mail Addresses Changing Scan SettingsUSEFUL FUNCTIONS Previewing Scans„ Specifying color mode Changing Scan Settings„ Specifying resolution „ Selecting original modeChanging Scan Settings e-STUDIO4540C Series, e-STUDIO6550C Series 48 Changing Scan Settings„ Changing orientation 50 Changing Scan Settings „ Scanning 2-sided originals„ Specifying original size „ Changing compression ratio „ Removing blank pages52 Changing Scan Settings „ Erasing black frames around images 54 Changing Scan Settings „ Adjusting exposure„ Adjusting contrast „ Adjusting background density‰ Saturation „ Adjusting sharpness„ Adjusting color balance ‰ RGB adjustmentPreviewing scans 1 On the SCAN or FAX menu screen, press PREVIEW Previewing ScansPreviewing Scans Specifying E-mail Addresses Entering an e-mail Addresses 1 Press INPUT @the entry Specifying E-mail Addresses 3 Press OK60 Specifying E-mail Addresses Selecting from the address book1 On the SINGLE tab, press for the desired contacts 2 Press OKRefining your search Searching the address book with ID numbers 1 Press KNOWN IDSpecifying E-mail Addresses Searching the address book with search strings 1 Press SEARCH Specifying E-mail Addresses 3 Press for the desired contacts and then press OK64 Specifying E-mail Addresses 4 Press OKSearching the LDAP server with search strings 1 Press SEARCHSpecifying E-mail Addresses 4 Press for the desired contacts and then press OK66 Specifying E-mail Addresses 5 Press OKSelecting groups 1 Press GROUP to display the GROUP tab 2 Select the desired groups. For Scan to E-mail, press OK at the end1 Press GROUP to display the GROUP tab Refining groups search2 Select the desired group. For Scan to E-mail, press OK at the end Searching for groups with ID numbersPress KNOWN ID 4 Select the desired group. For Scan to E-mail, press OK at the end68 Specifying E-mail Addresses 2 Press SEARCH Searching for groups by name 1 Press GROUP to display the GROUP tab70 Specifying E-mail Addresses 5 Press OK1 Press DESTINATION Viewing/Deleting specified e-mail addresses2 On the control panel, press the SCAN button to enter the SCAN menu Scanning With Dual Functions Dual AgentsScanning with dual functions Dual Agents 1 Place the originals 3 Select a scan function that you want to useScanning With Dual Functions Dual Agents 6 On the SCAN menu, press SCAN74 Scanning With Dual Functions Dual Agents 2 Select PDF for the file format and then ON for the security setting Encrypting PDF FilesEncrypting PDF files y Encryption Level 3 Key in or select the following items, and then press OKy USER PASSWORD y MASTER PASSWORDThis chapter describes how to scan documents using templates USING TEMPLATESUsing Scan Templates Registering Scan Templatesy PUBLIC TEMPLATE GROUP Registering Scan TemplatesRegistering scan templates 1 On the control panel, press the SCAN button to enter the SCAN menuRegistering Scan Templates 2 Select a scan function and make the settings as requiredOn the touch panel, press TEMPLATE to display the TEMPLATE menu Press REGISTRATION to display the REGISTRATION tab6 Press PASSWORD The template buttons are displayed for the selected group 8 Press PASSWORD10 Press OK 4 USING TEMPLATESy NAME 11 Select an empty template button, and then press SAVEy PASSWORD y NAMERegistering Scan Templates 4 USING TEMPLATES84 Using Scan Templates Using Scan TemplatesUsing scan templates 1 Place the originals 3 On the touch panel, press TEMPLATE to display the TEMPLATE menu5 Press PASSWORD 86 Using Scan Templates 9 Press PASSWORD7 Press OK 8 Select the template that you want to useUsing Scan Templates 11 Press OK88 Using Scan Templates 13 Press SCAN1 Place the originals 2 On the control panel, press the SCAN button to enter the SCAN menu3 On the touch panel, press TEMPLATE to display the TEMPLATE menu 7 Press OK 5 Press PASSWORD90 Using Scan Templates 4 USING TEMPLATES8 Select a “SCAN TO E-MAIL” template that you want to use 9 Press PASSWORDUsing Scan Templates 11 Press OK 92 Using Scan Templates13 Press SCAN Using Scan TemplatesPage OTHER SCANNING METHODS Scanning Images Using the TOSHIBA e-STUDIO Remote Scan DriverScanning Images Using the TOSHIBA e-STUDIO WIA Driver 96 Scanning Images Using the TOSHIBA e-STUDIO Remote Scan Driver Scanning Images Using the TOSHIBA e-STUDIO Remote Scan DriverScanning Images Using the TOSHIBA e-STUDIO WIA Driver Scanning Images Using the TOSHIBA e-STUDIO WIA DriverPage Sending Internet Faxes Precautions for Internet Fax TransmissionsINTERNET FAX Viewing Touch Panel for Fax Menu100 Precautions for Internet Fax Transmissions Precautions for Internet Fax Transmissions3. GROUP Tab Viewing Touch Panel for Fax Menu1. Message Display Area 2. SINGLE Tab10. SEND 102 Viewing Touch Panel for Fax Menu8. JOB STATUS 9. PREVIEW2 On the control panel, press the FAX button Sending Internet Faxes„ Sending Internet faxes Sending Internet Faxes 1 Place the originalsy TX TYPE 4 Specify the following items as required, and then pressy RESOLUTION y ORIGINAL MODE5 Specify the following items as required, and then press OK y SUBJECTy BODY Press STORAGE „ Saving sent data as a file Internet fax and fileSaving sent data as a file Internet Fax and File Refer to “Sending Internet Faxes” P.103 and follow steps 1 toSending Internet Faxes 4 To store the data in a network folder, press REMOTE 1 or REMOTEWhen you select FTPS 5 Select a folder for the remote destinationWhen you select NetWare IPX When you select NetWare IPy FILE FORMAT y COMMAND PORT FTP and FTPS onlySending Internet Faxes y FILE NAME110 Sending Internet Faxes documents„ Setting advanced functions ‰ Setting 2-sided scanSetting 2-sided scan 1 Press ADVANCED to display the ADVANCED tab 112 Sending Internet Faxes 2 Press 2-SIDED SCANSelect either BOOK or TABLET for the original type, and then press OK Press ADDRESS to return to the ADDRESS tab3 Press OK ‰ Setting Priority ReserveSetting Priority Reserve 1 Press ADVANCED to display the ADVANCED tab 2 Press PRIORITY RESERVE4 Press ADDRESS to return to the ADDRESS tab 114 Sending Internet Faxes6 INTERNET FAX Receiving Internet Faxes automatically Receiving Internet Faxes„ Available file formats „ Receiving Internet faxes„ Viewing the Internet fax job status Viewing the Internet Fax Job Status and LogViewing the Internet Fax Job Status and Log „ Viewing the send log for Internet fax jobs„ Viewing the receive log for Internet fax jobs „ Saving contact information to the address book118 Viewing the Internet Fax Job Status and Log Numerics INDEXScan Settings Display Area TOSHIBA e-STUDIO WIA DriverWindows Imaging Acquisition WIA Scan Driver Page R120120L0101-TTEC SYS MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS MULTIFUNCTIONAL DIGITAL SYSTEMSScanning Guide 2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN