Manuals / Toshiba / Computer Equipment / Scanner

Toshiba 456SE, 556. 656, 6540C, 5540C Scan to File, y FILE FORMAT, y MULTI/SINGLE PAGE, y SECURITY

Models: 2540C 5540C 6540C 756 306SE 856 3040C 206L 356 256SE 4540C 3540C 356SE 256 556SE 556. 656 2040C 6550C 306 456 456SE

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yFILE FORMAT

2 BASIC OPERATION

yFILE FORMAT

[PDF] — Press this button to store your scan as a PDF file. [TIFF] — Press this button to store your scan as a TIFF file. [XPS] — Press this button to store your scan as an XPS file.

[SLIM PDF] — Press this button to store your scan as a slim PDF file. This option is suitable when minimizing the file size is more important than the image quality. This option is available only when [FULL COLOR] or [GRAY SCALE] is selected for the color mode setting.

[JPEG] — Press this button to store your scan as a JPEG file. This option is available only when [FULL COLOR] or [GRAY SCALE] is selected for the color mode setting.

yXPS files are supported only by the following models and operating systems: Models:

-e-STUDIO4540C Series

-e-STUDIO6550C Series

-e-STUDIO456 Series

-e-STUDIO856 Series

-e-STUDIO2550C Series (only when the hard disk is installed)

Operating systems:

-Windows Vista

-Windows 7

-Windows Server 2008 SP1 or later versions

-Windows XP SP2 or later versions with .NET Framework 3.0 installed

-Windows Server 2003 SP1 or later versions with .NET Framework 3.0 installed

yIf the forced encryption setting is enabled, PDF is the only available file format. To learn more about the forced encryption setting, refer to the MFP Management Guide.

yMULTI/SINGLE PAGE

[MULTI] — Press this button to store your scan as a multiple page file. When you scan several pages, the equipment stores all the pages as a single file.

[SINGLE] — Press this button to store your scan as a single file for each page. When you scan several pages, the equipment stores each page as a separate file.

ySECURITY

When PDF is selected for the file format, you can decide whether or not to encrypt the PDF file. To encrypt the PDF file, press [ON]. For further instructions on how to encrypt PDF files, see the following section:

P.75 “Encrypting PDF Files”

Scan to File 23

Image 25

Toshiba 456SE, 556. 656, 6540C, 5540C, 6550C, 856, 556SE, 756, 306SE Scan to File, y FILE FORMAT, y MULTI/SINGLE PAGE, y SECURITY

Contents

Scanning Guide 2012 TOSHIBA TEC CORPORATION All rights reserved Preface „ How to read this manual ‰ Symbols in this manual‰ Model and series names in this manual ‰ Options2 Preface ‰ TrademarksChapter CONTENTSOVERVIEW BASIC OPERATIONChapter 5 OTHER SCANNING METHODS USING TEMPLATESINTERNET FAX ChapterInternet Fax Features Scan FeaturesOVERVIEW „ Scan functions Scan Features‰ Scan to e-Filing e-FilingNetwork Folder ‰ Scan to FileShared Folder ‰ Scan to USB ‰ Scan to E-mailUSB Media ‰ Web Service WS Scan „ Templates „ Scan speed10 Scan Features Internet Fax Features Internet Fax Featuresy Internet Fax Equipment to Internet Fax Equipment y Internet Fax Machine to/from Client ComputersP.115 “Available file formats” 12 Internet Fax Features1 OVERVIEW Web Service WS Scan Default SettingsUsing Saved Scan Data BASIC OPERATION1 Message Display Area Viewing Touch Panel for Scan Menu2 Function Buttons 3 Destination Display Area10Scan Settings Display Area 9 SCAN SETTING13SETTINGS 8 PREVIEW16 Default Settings Default SettingsScan to e-Filing Scan to e-FilingScanning to files 1 Place the originals Scan to File2 On the control panel, press the SCAN button to enter the SCAN menu 4 Make sure that MFP LOCAL is selected and highlighted 3 Press FILEScan to File 6 Select the desired file destination from the list 5 To store the scan in a network folder, press REMOTE 1 or REMOTE20 Scan to File When you select NetWare IPX Select a folder for the remote destinationWhen you select NetWare IP When you select FTPSWhen you select SMB y LOGIN USER NAME When you select FTPWhen you select NetWare IPX or NetWare IP When you select FTPSy FILE FORMAT Scan to Filey MULTI/SINGLE PAGE y SECURITY24 Scan to File 10 Press SCANPage Scanning to e-mail 1 Place the originals Scan to E-mail3 Press E-MAIL 2 On the control panel, press the SCAN button to enter the SCAN menu5 Press TO 4 On the AUTHENTICATION screen, complete the user authenticationScan to E-mail 28 Scan to E-mail 7 Press SUBJECT and BODY and enter each itemy FILE NAME If necessary, make the following settings for the attached filey FILE FORMAT y MULTI/SINGLE PAGEy SECURITY 9 Specify the following items as required, and then press OKy FRAGMENT MESSAGE SIZE KB y FROM ADDRESSScan to E-mail 10 Press SCAN or the START button32 Scan to E-mail Scanning to USB 1 Place the originals Scan to USBTo store scans in a USB storage device, connect the device to the equipment and wait a few secondsy FILE NAME 34 Scan to USBy FILE FORMAT Scan to USBy MULTI/SINGLE PAGE y SECURITY36 Scan to USB 6 Press SCAN to scan dataScan to USB Scanning with Web Service Scan 1 Place the originals Web Service WS ScanScan Driver Installation System RequirementsSelect the client that fits your needs, and then press SCAN Press WS SCANWeb Service WS Scan „ Using scan data saved as e-Filing documents Using Saved Scan Data„ Using scan data saved as files ‰ Using scans saved in MFP LOCAL‰ Using scans saved in network folders REMOTE 1/2 ‰ Using scans saved in USB storage deviceWhen scans are sent directly to the shared folder „ Viewing the scan job status Viewing the Scan Job Status and LogViewing the Scan Job Status and Log „ Viewing the scan job logPage USEFUL FUNCTIONS Changing Scan SettingsPreviewing Scans Specifying E-mail Addresses„ Specifying color mode Changing Scan Settings„ Selecting original mode „ Specifying resolutionChanging Scan Settings e-STUDIO4540C Series, e-STUDIO6550C Series 48 Changing Scan Settings„ Changing orientation 50 Changing Scan Settings „ Scanning 2-sided originals„ Specifying original size „ Removing blank pages „ Changing compression ratio52 Changing Scan Settings „ Erasing black frames around images „ Adjusting contrast „ Adjusting exposure„ Adjusting background density 54 Changing Scan Settings„ Adjusting color balance „ Adjusting sharpness‰ RGB adjustment ‰ SaturationPreviewing scans 1 On the SCAN or FAX menu screen, press PREVIEW Previewing ScansPreviewing Scans Entering an e-mail Addresses 1 Press INPUT @ Specifying E-mail Addressesthe entry Specifying E-mail Addresses 3 Press OK1 On the SINGLE tab, press for the desired contacts Selecting from the address book2 Press OK 60 Specifying E-mail AddressesSearching the address book with ID numbers 1 Press KNOWN ID Refining your searchSpecifying E-mail Addresses Searching the address book with search strings 1 Press SEARCH Specifying E-mail Addresses 3 Press for the desired contacts and then press OKSearching the LDAP server with search strings 4 Press OK1 Press SEARCH 64 Specifying E-mail AddressesSpecifying E-mail Addresses 4 Press for the desired contacts and then press OKSelecting groups 1 Press GROUP to display the GROUP tab 5 Press OK2 Select the desired groups. For Scan to E-mail, press OK at the end 66 Specifying E-mail Addresses2 Select the desired group. For Scan to E-mail, press OK at the end Refining groups searchSearching for groups with ID numbers 1 Press GROUP to display the GROUP tab4 Select the desired group. For Scan to E-mail, press OK at the end Press KNOWN ID68 Specifying E-mail Addresses 2 Press SEARCH Searching for groups by name 1 Press GROUP to display the GROUP tab70 Specifying E-mail Addresses 5 Press OK1 Press DESTINATION Viewing/Deleting specified e-mail addressesScanning with dual functions Dual Agents 1 Place the originals Scanning With Dual Functions Dual Agents3 Select a scan function that you want to use 2 On the control panel, press the SCAN button to enter the SCAN menuScanning With Dual Functions Dual Agents 6 On the SCAN menu, press SCAN74 Scanning With Dual Functions Dual Agents Encrypting PDF Files 2 Select PDF for the file format and then ON for the security settingEncrypting PDF files y USER PASSWORD 3 Key in or select the following items, and then press OKy MASTER PASSWORD y Encryption LevelUsing Scan Templates USING TEMPLATESRegistering Scan Templates This chapter describes how to scan documents using templatesRegistering scan templates Registering Scan Templates1 On the control panel, press the SCAN button to enter the SCAN menu y PUBLIC TEMPLATE GROUPOn the touch panel, press TEMPLATE to display the TEMPLATE menu 2 Select a scan function and make the settings as requiredPress REGISTRATION to display the REGISTRATION tab Registering Scan Templates6 Press PASSWORD 10 Press OK 8 Press PASSWORD4 USING TEMPLATES The template buttons are displayed for the selected groupy PASSWORD 11 Select an empty template button, and then press SAVEy NAME y NAMERegistering Scan Templates 4 USING TEMPLATESUsing scan templates 1 Place the originals Using Scan Templates3 On the touch panel, press TEMPLATE to display the TEMPLATE menu 84 Using Scan Templates5 Press PASSWORD 7 Press OK 9 Press PASSWORD8 Select the template that you want to use 86 Using Scan TemplatesUsing Scan Templates 11 Press OK88 Using Scan Templates 13 Press SCAN2 On the control panel, press the SCAN button to enter the SCAN menu 1 Place the originals3 On the touch panel, press TEMPLATE to display the TEMPLATE menu 90 Using Scan Templates 5 Press PASSWORD4 USING TEMPLATES 7 Press OK9 Press PASSWORD 8 Select a “SCAN TO E-MAIL” template that you want to useUsing Scan Templates 11 Press OK 92 Using Scan Templates13 Press SCAN Using Scan TemplatesPage Scanning Images Using the TOSHIBA e-STUDIO Remote Scan Driver OTHER SCANNING METHODSScanning Images Using the TOSHIBA e-STUDIO WIA Driver 96 Scanning Images Using the TOSHIBA e-STUDIO Remote Scan Driver Scanning Images Using the TOSHIBA e-STUDIO Remote Scan DriverScanning Images Using the TOSHIBA e-STUDIO WIA Driver Scanning Images Using the TOSHIBA e-STUDIO WIA DriverPage INTERNET FAX Precautions for Internet Fax TransmissionsViewing Touch Panel for Fax Menu Sending Internet Faxes100 Precautions for Internet Fax Transmissions Precautions for Internet Fax Transmissions1. Message Display Area Viewing Touch Panel for Fax Menu2. SINGLE Tab 3. GROUP Tab8. JOB STATUS 102 Viewing Touch Panel for Fax Menu9. PREVIEW 10. SEND„ Sending Internet faxes Sending Internet FaxesSending Internet Faxes 1 Place the originals 2 On the control panel, press the FAX buttony RESOLUTION 4 Specify the following items as required, and then pressy ORIGINAL MODE y TX TYPEy SUBJECT 5 Specify the following items as required, and then press OKy BODY Saving sent data as a file Internet Fax and File „ Saving sent data as a file Internet fax and fileRefer to “Sending Internet Faxes” P.103 and follow steps 1 to Press STORAGESending Internet Faxes 4 To store the data in a network folder, press REMOTE 1 or REMOTEWhen you select NetWare IPX 5 Select a folder for the remote destinationWhen you select NetWare IP When you select FTPSSending Internet Faxes y COMMAND PORT FTP and FTPS onlyy FILE NAME y FILE FORMAT110 Sending Internet Faxes documents‰ Setting 2-sided scan „ Setting advanced functionsSetting 2-sided scan 1 Press ADVANCED to display the ADVANCED tab Select either BOOK or TABLET for the original type, and then press OK 2 Press 2-SIDED SCANPress ADDRESS to return to the ADDRESS tab 112 Sending Internet FaxesSetting Priority Reserve 1 Press ADVANCED to display the ADVANCED tab ‰ Setting Priority Reserve2 Press PRIORITY RESERVE 3 Press OK114 Sending Internet Faxes 4 Press ADDRESS to return to the ADDRESS tab6 INTERNET FAX „ Available file formats Receiving Internet Faxes„ Receiving Internet faxes Receiving Internet Faxes automatically„ Viewing the Internet fax job status Viewing the Internet Fax Job Status and LogViewing the Internet Fax Job Status and Log „ Viewing the send log for Internet fax jobs„ Saving contact information to the address book „ Viewing the receive log for Internet fax jobs118 Viewing the Internet Fax Job Status and Log Numerics INDEXTOSHIBA e-STUDIO WIA Driver Scan Settings Display AreaWindows Imaging Acquisition WIA Scan Driver Page Scanning Guide MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS MULTIFUNCTIONAL DIGITAL SYSTEMS2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN R120120L0101-TTEC SYS