Manuals / Toshiba / Computer Equipment / Scanner

Toshiba 206L, 556. 656, 6540C, 5540C, 6550C, 456SE, 856, 756 Encrypting PDF Files, Encrypting PDF files

Models: 2540C 5540C 6540C 756 306SE 856 3040C 206L 356 256SE 4540C 3540C 356SE 256 556SE 556. 656 2040C 6550C 306 456 456SE

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3 USEFUL FUNCTIONS

Encrypting PDF Files

With “Scan to File”, “Scan to E-mail” or “Scan to USB”, you can encrypt PDF files when you select [PDF] for the file format by following the procedure below.

Encrypting PDF files

1 On the SCAN menu, press [FILE], [E-MAIL] or [USB] for the desired scan function.

For help, see the following sections:

P.18 “Scanning to files”

P.26 “Scanning to e-mail”

P.33 “Scanning to USB”

2 Select [PDF] for the file format and then [ON] for the security setting.

The PDF SECURITY SETTINGS screen appears.

If the forced encryption setting is enabled, [ON] is always selected for the security setting. To learn more about the forced encryption setting, refer to the MFP Management Guide.

Encrypting PDF Files 75

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Toshiba 206L, 556. 656, 6540C, 5540C, 6550C, 456SE, 856, 556SE, 756, 306SE, 356, 3540C Encrypting PDF Files, Encrypting PDF files

Contents

Scanning Guide 2012 TOSHIBA TEC CORPORATION All rights reserved Preface „ How to read this manual ‰ Symbols in this manual‰ Model and series names in this manual ‰ Options2 Preface ‰ TrademarksChapter CONTENTSOVERVIEW BASIC OPERATIONChapter 5 OTHER SCANNING METHODS USING TEMPLATESINTERNET FAX ChapterOVERVIEW Scan FeaturesInternet Fax Features „ Scan functions Scan Features‰ Scan to e-Filing e-FilingShared Folder ‰ Scan to FileNetwork Folder USB Media ‰ Scan to E-mail‰ Scan to USB ‰ Web Service WS Scan 10 Scan Features „ Scan speed„ Templates Internet Fax Features Internet Fax Featuresy Internet Fax Equipment to Internet Fax Equipment y Internet Fax Machine to/from Client Computers1 OVERVIEW 12 Internet Fax FeaturesP.115 “Available file formats” Web Service WS Scan Default SettingsUsing Saved Scan Data BASIC OPERATION1 Message Display Area Viewing Touch Panel for Scan Menu2 Function Buttons 3 Destination Display Area10Scan Settings Display Area 9 SCAN SETTING13SETTINGS 8 PREVIEW16 Default Settings Default SettingsScan to e-Filing Scan to e-Filing2 On the control panel, press the SCAN button to enter the SCAN menu Scan to FileScanning to files 1 Place the originals Scan to File 3 Press FILE4 Make sure that MFP LOCAL is selected and highlighted 20 Scan to File 5 To store the scan in a network folder, press REMOTE 1 or REMOTE6 Select the desired file destination from the list When you select NetWare IPX Select a folder for the remote destinationWhen you select NetWare IP When you select FTPSWhen you select SMB y LOGIN USER NAME When you select FTPWhen you select NetWare IPX or NetWare IP When you select FTPSy FILE FORMAT Scan to Filey MULTI/SINGLE PAGE y SECURITY24 Scan to File 10 Press SCANPage Scanning to e-mail 1 Place the originals Scan to E-mail3 Press E-MAIL 2 On the control panel, press the SCAN button to enter the SCAN menuScan to E-mail 4 On the AUTHENTICATION screen, complete the user authentication5 Press TO 28 Scan to E-mail 7 Press SUBJECT and BODY and enter each itemy FILE NAME If necessary, make the following settings for the attached filey FILE FORMAT y MULTI/SINGLE PAGEy SECURITY 9 Specify the following items as required, and then press OKy FRAGMENT MESSAGE SIZE KB y FROM ADDRESSScan to E-mail 10 Press SCAN or the START button32 Scan to E-mail Scanning to USB 1 Place the originals Scan to USBTo store scans in a USB storage device, connect the device to the equipment and wait a few secondsy FILE NAME 34 Scan to USBy FILE FORMAT Scan to USBy MULTI/SINGLE PAGE y SECURITY36 Scan to USB 6 Press SCAN to scan dataScan to USB Scanning with Web Service Scan 1 Place the originals Web Service WS ScanScan Driver Installation System RequirementsWeb Service WS Scan Press WS SCANSelect the client that fits your needs, and then press SCAN „ Using scan data saved as e-Filing documents Using Saved Scan Data„ Using scan data saved as files ‰ Using scans saved in MFP LOCALWhen scans are sent directly to the shared folder ‰ Using scans saved in USB storage device‰ Using scans saved in network folders REMOTE 1/2 „ Viewing the scan job status Viewing the Scan Job Status and LogViewing the Scan Job Status and Log „ Viewing the scan job logPage USEFUL FUNCTIONS Changing Scan SettingsPreviewing Scans Specifying E-mail Addresses„ Specifying color mode Changing Scan SettingsChanging Scan Settings „ Specifying resolution„ Selecting original mode e-STUDIO4540C Series, e-STUDIO6550C Series 48 Changing Scan Settings„ Changing orientation 50 Changing Scan Settings „ Scanning 2-sided originals„ Specifying original size 52 Changing Scan Settings „ Changing compression ratio„ Removing blank pages „ Erasing black frames around images „ Adjusting contrast „ Adjusting exposure„ Adjusting background density 54 Changing Scan Settings„ Adjusting color balance „ Adjusting sharpness‰ RGB adjustment ‰ SaturationPreviewing scans 1 On the SCAN or FAX menu screen, press PREVIEW Previewing ScansPreviewing Scans the entry Specifying E-mail AddressesEntering an e-mail Addresses 1 Press INPUT @ Specifying E-mail Addresses 3 Press OK1 On the SINGLE tab, press for the desired contacts Selecting from the address book2 Press OK 60 Specifying E-mail AddressesSpecifying E-mail Addresses Refining your searchSearching the address book with ID numbers 1 Press KNOWN ID Searching the address book with search strings 1 Press SEARCH Specifying E-mail Addresses 3 Press for the desired contacts and then press OKSearching the LDAP server with search strings 4 Press OK1 Press SEARCH 64 Specifying E-mail AddressesSpecifying E-mail Addresses 4 Press for the desired contacts and then press OKSelecting groups 1 Press GROUP to display the GROUP tab 5 Press OK2 Select the desired groups. For Scan to E-mail, press OK at the end 66 Specifying E-mail Addresses2 Select the desired group. For Scan to E-mail, press OK at the end Refining groups searchSearching for groups with ID numbers 1 Press GROUP to display the GROUP tab68 Specifying E-mail Addresses Press KNOWN ID4 Select the desired group. For Scan to E-mail, press OK at the end 2 Press SEARCH Searching for groups by name 1 Press GROUP to display the GROUP tab70 Specifying E-mail Addresses 5 Press OK1 Press DESTINATION Viewing/Deleting specified e-mail addressesScanning with dual functions Dual Agents 1 Place the originals Scanning With Dual Functions Dual Agents3 Select a scan function that you want to use 2 On the control panel, press the SCAN button to enter the SCAN menuScanning With Dual Functions Dual Agents 6 On the SCAN menu, press SCAN74 Scanning With Dual Functions Dual Agents Encrypting PDF files 2 Select PDF for the file format and then ON for the security settingEncrypting PDF Files y USER PASSWORD 3 Key in or select the following items, and then press OKy MASTER PASSWORD y Encryption LevelUsing Scan Templates USING TEMPLATESRegistering Scan Templates This chapter describes how to scan documents using templatesRegistering scan templates Registering Scan Templates1 On the control panel, press the SCAN button to enter the SCAN menu y PUBLIC TEMPLATE GROUPOn the touch panel, press TEMPLATE to display the TEMPLATE menu 2 Select a scan function and make the settings as requiredPress REGISTRATION to display the REGISTRATION tab Registering Scan Templates6 Press PASSWORD 10 Press OK 8 Press PASSWORD4 USING TEMPLATES The template buttons are displayed for the selected groupy PASSWORD 11 Select an empty template button, and then press SAVEy NAME y NAMERegistering Scan Templates 4 USING TEMPLATESUsing scan templates 1 Place the originals Using Scan Templates3 On the touch panel, press TEMPLATE to display the TEMPLATE menu 84 Using Scan Templates5 Press PASSWORD 7 Press OK 9 Press PASSWORD8 Select the template that you want to use 86 Using Scan TemplatesUsing Scan Templates 11 Press OK88 Using Scan Templates 13 Press SCAN3 On the touch panel, press TEMPLATE to display the TEMPLATE menu 1 Place the originals2 On the control panel, press the SCAN button to enter the SCAN menu 90 Using Scan Templates 5 Press PASSWORD4 USING TEMPLATES 7 Press OKUsing Scan Templates 8 Select a “SCAN TO E-MAIL” template that you want to use9 Press PASSWORD 11 Press OK 92 Using Scan Templates13 Press SCAN Using Scan TemplatesPage Scanning Images Using the TOSHIBA e-STUDIO WIA Driver OTHER SCANNING METHODSScanning Images Using the TOSHIBA e-STUDIO Remote Scan Driver 96 Scanning Images Using the TOSHIBA e-STUDIO Remote Scan Driver Scanning Images Using the TOSHIBA e-STUDIO Remote Scan DriverScanning Images Using the TOSHIBA e-STUDIO WIA Driver Scanning Images Using the TOSHIBA e-STUDIO WIA DriverPage INTERNET FAX Precautions for Internet Fax TransmissionsViewing Touch Panel for Fax Menu Sending Internet Faxes100 Precautions for Internet Fax Transmissions Precautions for Internet Fax Transmissions1. Message Display Area Viewing Touch Panel for Fax Menu2. SINGLE Tab 3. GROUP Tab8. JOB STATUS 102 Viewing Touch Panel for Fax Menu9. PREVIEW 10. SEND„ Sending Internet faxes Sending Internet FaxesSending Internet Faxes 1 Place the originals 2 On the control panel, press the FAX buttony RESOLUTION 4 Specify the following items as required, and then pressy ORIGINAL MODE y TX TYPEy BODY 5 Specify the following items as required, and then press OKy SUBJECT Saving sent data as a file Internet Fax and File „ Saving sent data as a file Internet fax and fileRefer to “Sending Internet Faxes” P.103 and follow steps 1 to Press STORAGESending Internet Faxes 4 To store the data in a network folder, press REMOTE 1 or REMOTEWhen you select NetWare IPX 5 Select a folder for the remote destinationWhen you select NetWare IP When you select FTPSSending Internet Faxes y COMMAND PORT FTP and FTPS onlyy FILE NAME y FILE FORMAT110 Sending Internet Faxes documentsSetting 2-sided scan 1 Press ADVANCED to display the ADVANCED tab „ Setting advanced functions‰ Setting 2-sided scan Select either BOOK or TABLET for the original type, and then press OK 2 Press 2-SIDED SCANPress ADDRESS to return to the ADDRESS tab 112 Sending Internet FaxesSetting Priority Reserve 1 Press ADVANCED to display the ADVANCED tab ‰ Setting Priority Reserve2 Press PRIORITY RESERVE 3 Press OK6 INTERNET FAX 4 Press ADDRESS to return to the ADDRESS tab114 Sending Internet Faxes „ Available file formats Receiving Internet Faxes„ Receiving Internet faxes Receiving Internet Faxes automatically„ Viewing the Internet fax job status Viewing the Internet Fax Job Status and LogViewing the Internet Fax Job Status and Log „ Viewing the send log for Internet fax jobs118 Viewing the Internet Fax Job Status and Log „ Viewing the receive log for Internet fax jobs„ Saving contact information to the address book Numerics INDEXWindows Imaging Acquisition WIA Scan Driver Scan Settings Display AreaTOSHIBA e-STUDIO WIA Driver Page Scanning Guide MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS MULTIFUNCTIONAL DIGITAL SYSTEMS2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN R120120L0101-TTEC SYS