CHAPTER 4. USING THE FEATURES
To find a specific person’s extension number, press the
name. The formats listed below are acceptable; however, it is faster to enter the last name f i r s t :
• last name, first name (for example, Carter,Ann) | . |
•first name last name (for example, Danny Carr)
Žsingle name (such as an organization or group; for example, Purchasing).
Initials can be entered if desired. The maximum length of a name in the directory is 15 characters, including spaces and commas. The extension number cannot exceed four digits (VI systems) or five digits (V2, V3, and Generic 1 systems).
When a button is pressed, the display shows the first name that matches the first letter on the button. For example, if you are searching for the name Ann Carter, you will enter Carter first. Press button 2 to key in the letter C. The display might show Abbott,Lynn A and an extension number. (Button 2 matches A before it matches C.) If you press button 2 again to key in the letter A, the display will stay the same. (Again, AB is matched before CA.) If you now press button 7 to key in an R, the display might show Carr, Danny and an extension number.
At this point, you can press button 8 to key in the letter T; or you can press the Next feature button. Pressing Next displays the next name in the directory and, in this case, might be Ann Carter. Each press of the Next button displays the next name in the directory in alphabetical order.
When the desired name and extension number are displayed, you can press the Make Call button to place a call to that person.
If you enter a name that is not found in the directory, the display will show NO
To exit the Integrated Directory mode, press another display mode button, such as Normal
Mode.
The following conditions apply to the use of the
Ž Button # is not used.
• Button * is used for a space and a comma.
•Button 7 (PRS) is also used for a Q.
•Button 9 (WXY) is also used for a Z.
