Pitney Bowes DM550, DM500 manual Setting an Account Period, Turning Standard Accounting On or Off

7 • Accounting Setup

4Setting an Account Period

By default, your mailing system does not have an account period set. If you set an account period, when your system reaches the end of that pe- riod, you need to reset (clear) all of the data in the accounts before you can process mail again.

To set an account period:

1.Press the Accounts key.

2.Press the right arrow key to enter the “Set Up Accounts” screen.

3.Select Accounting Period.

4.Select the appropriate accounting period (none, weekly, monthly, quar- terly, twice a year, or yearly).

5.The system calculates the cutoff date. If you want to type in another cutoff date press the clear button and enter a cutoff date using the for- mat:

MM DD YYYY

5Turning Standard Accounting On or Off

EXAMPLE: If you selected a monthly accounting period and entered a cut- off date of 03 31 2004, as soon as your system reaches April 1, 2004 (12:01 a.m.), you must reset (clear) your account data. Your machine prompts you to do so at startup. Once you reset the accounts, the system automatically resets the cutoff date to 04 30 2004.

6. Press Enter.

To turn the standard accounting package provided with your system on or off:

1.Press the Accounts key.

2.Press the right arrow key to enter the “Set Up Accounts” screen.

3.Scroll down and select Accounting.

4.To turn on the system’s standard accounting, select Standard. To dis- able or turn off standard accounting, select Off.

NOTE: If your system is connected to other accounting systems, those sys- tems also appear as options. Refer to 12 Selecting an Accounting Type in this chapter for more information.

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