Running the Mail, Select Key In Postage | Pitney Bowes DM500, DM550

DM500™ and DM550™ Digital Mailing System Operating Guide

3.Adjust the side guide so it is close to, but not touching, the bottom edge of the envelope stack.

Be sure and leave a slight clearance between the side guide and envelopes (about 1/16 inch clearance).

Side Guide

4.Adjust the thickness adjustment knob to ad- just for envelope thickness. For thicker piec- es of mail (3/8” to 5/8”), or mail containing several inserts, use the thick mail setting. For mail containing only single inserts, or for postcards, use the normal mail setting. Re- fer to the figure on the right.

To pick a setting, turn the knob to the arrow located on the feed cover.

5.Make sure you have sufficient funds in your postage meter. If the message “Low Funds” appears on the screen, make sure you can complete the mail run with the funds you have. If you do not have enough funds, see Chapter 6, Adding Postage in this guide.

Thick mail setting

Normal mail setting

Running the Mail

1.Press the Mode key on the IntelliLink® Control Center.

2.Select Key In Postage.

3.Key in the correct postage value using the numeric keys on the control center, then press the Enter key.

4.Place the piece of mail on the feed deck and press the Start key.

SV60890 Rev. G

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Pitney Bowes DM500, DM550 manual Running the Mail, Select Key In Postage

Contents

DM500TMand DM550TM Page SV60890 Rev. G FCC Compliance Alerting Messages FCC Compliance of Modem Page DM500 and DM550 Digital Mailing System Operating Guide ContentsPage Postage By Phone System Pitney Bowes Contact Information ListPitney Bowes Web Sites Our Help DeskPage Read This First What’s in This Guide Read This First Scale User Guide DM500 and DM550 Digital Mailing System Operating GuideOther Information Publications On the System Web Resources Our Help Desk Usps Requirements What You Need to Know Safety Requirements Read This First Requirements Safety OFF Meet the DM500 and DM550 Digital Mailing System Energy Star Rating Postage Meter Features and BenefitsMeet the DM500 and DM550 Digital Mailing System Introducing Mailing System Ability to Communicate with other Applications Business Manager Accounting and Reports Standard Accounting and Reporting Mailing System Exterior Parts of the Mailing System Right Side View of the DM500 and DM550 System ExteriorMailing System The DM500 and DM550 System Connectors on the Back of the Mailing System Base Connectors on the Back of the IntelliLink Control Center DM500 and DM550 Digital Mailing System Operating Guide Mailing System Interior DM500 and DM550 Digital Mailing System Operating Guide IntelliLink Control Center Control Center IntelliLink Main Screen Mail In a Minute Preparing Your Mail Mail in a MinuteMail In a Minute Select Key In Postage Running the Mail Printing Postage Tapes Running Mail Hints Select ModeRunning Mail Navigating Applying Postage Running Mail Feeding Mail or Printing Tape? Determining the Correct Postage ModeChart a Printing on Mail Then use this mode Determining the Correct Postage Chart B Postage Tape ModeChart C Mail Modes with no Postage Mode About Running Mail Preparing Your Mail About Printing Postage Tapes While your mailing system processes the mail, the screen Selecting the Postage Mode and Running the Mail Key in Postage Mode Selection Select Differential Weighing Before using differential weighingDifferential Weighing To use differential weighing Attached Scale Manual Weight EntrySelect Manual Weight Entry Select Attached Scale AutoTape Attached Scale AutoTapePrint Permit Seal Only To select a Print Permit Deselect an Account Selecting or Deselecting an AccountSelect an Account Selecting a Class, Carrier, or Special Service Selecting ZIP Codes Zones Select a Country Date Selecting the Meter Stamp OptionsMeter Stamp Options Meter Stamp Options Advertisement Urgent Inscription Multiple Tapes Print Position Sending Your Records to Pitney Bowes Using Electronic Confirmation ServicesOverview Postage Calculation for Confirmation Services Discounts for Confirmation Services Overview Tracking Information on the Internet Adding Services or Making Changes Using Confirmation Services Before Printing Postage Adding Confirmation Services After Printing Postage Editing, Deleting or Sending Confirmation Services Records To add more postage Adding Postage or Changing the Date To change the date Clearing the Batch Count Mailing System Setup Select Option Mailing System SetupNavigating Hints DM500 and DM550Digital Mailing System Operating Guide Overview Mailing System Setup Select Change Language Setting the Date and Time of Day To password protect an operation Setting Up a Supervisor PasswordTo create a supervisor password Change Lock Code Setting Up a Lock Code Scale/Rates Setting Up the Scale and Selecting RatesScale/Rates Setup Select Class if new Piece Diff Weigh Trip WeightAutoScale Class if New Piece ZIP/Zone Prompt Destination if New PieceDestination if New Class Discount Code BMC Intra ZIPAdd ZIPs to Zone Confirm Svc Barcode Prompt Setting Up Postage By Phone Meter Payment SystemPhone/Network Set Up PB Phone # Phone/Network Set UpPBP Account # Dialing Prefix Select My Phone # Secondary PB #My Phone # Dialing Type Modem String Modem Type Network Settings Configuring Low Ink Warning Configuring High/Low Funds Warnings Display Sleep Configuring System TimeoutsTimeouts Timeouts Feeding Preset TimerTimeout Normal Transaction TimerWaiting for Env Press the screen key for Store Current Setting to Preset Defining PresetsHow to Define Normal Preset Values Press the Custom Presets key Select Store Current Setting to Preset How to Define Custom Preset ValuesHow to Store Advance Date in a Custom Preset Example PresetsDefining How to View, Rename, or Delete Presets How to Edit Custom Preset Values Taking the Meter Out of Service Adding an Optional Printer Configuring the Optional Barcode Scanner If your accounting Barcode Select System is Contains Setting Default Scan Type Adding Barcode Prefixes Combining Barcodes Setting Auto-Enter Adding Postage If you need assistance with Postage By Phone System Adding PostagePostage By Phone Your Postage Meter Usps Rekey Requirements Managing Your Postage Funds Which connector do I use? Connecting Your Postage Meter to an Analog Phone LineConnecting Your Postage Meter Local Analog Phone Line Connecting Your Mailing System Remote Analog Phone Line Connecting Your Postage Meter to an Analog Phone Line Adding Postage DM500 and DM550 Digital Mailing System Operating Guide Select Quick Refill, or Other Refill Amount Adding Postage Contents Navigating Hints Standard Accounting Setup Select Account Accounting SetupSet Up Accounts Overview of Accounting Before Using Setup Procedures Using Account Setup Procedures Creating ViewingAccounts or Subaccounts Accounting Messages Select Edit Account Editing Accounts Select Accounting Period Setting an Account PeriodTurning Standard Accounting On or Off Engineering Software Industrial Design Turning Account Password Protection On or OffDeleting Accounts and Subaccounts Resetting Clearing all Accounts Turning Reset Individual Accounts On or Off Funds Transferring Setting the Station ID Selecting an Accounting Type Your Accounting System Features Subsubaccount Graphics and Layout Subsubaccount User Friendly TestingAccount Structure Hierarchy Example Account Engineering Engineering Hierarchal Reporting Structure Single Account Report Reports Introduction How To View a ReportHow to Print a Report Reports Printed Report ReportsSingle Account Report Screen Display Internal printer version Multi-Account SummaryScreen Display Printed Report Account Summary External Printer Version Last 5 Refills Report Last 5 Refills Report Printed Report Attached Printer Confirmation Services Report System PrinterConfirmation Services Report Printed Report System Printer Permit Mail Report Permit Mail ReportAccount List Report External Printer Required Funds Report Funds Report System Setup Report Error Report Error Report Job Report Job Report View Download Log Installed/Pending RatesData Capture Report Last Rates DownloadedPage Maintaining and Updating Items to Keep On Hand Cleaning the ExteriorMaintaining and Updating Tape is still on roll Tape MaintenanceDM500and DM550 Digital Mailing System Operating Guide Tape has run out Tape still on Roll Seal Sealing Solution Maintenance Cleaning or Replacing the Moistener Brush Moistener Maintenance Stripper Finger Cleaning or Replacing the Wick DM500and DM550 Digital Mailing System Operating Guide 14 18 mm 0.55 0.71 DM500and DM550 Digital Mailing System Operating Guide Stripper Finger Flap Printing a Test Pattern Printer MaintenanceSelect Maintenance Select Print Test Pattern Select Maintenance Cleaning the Printer Nozzle Replacing the Ink Cartridge Ink Cartridge Lid Replacing the Ink Cartridge Changing the Printhead Grasp the printhead cover and pull up as shown here Locate the stand-off on top of the printhead shown here Printhead Changing Select Maintenance Select Replace Wiper Blade Assembly Changing Wiper Blade Assembly Select Updates and Add-Ons Performing Updates or Adding FeaturesTurn on New Features Perform Software Updates Phone Download Feature Code Troubleshooting How to Troubleshoot your DM Series Digital Mailing System Troubleshooting SV60890 Rev. G 10-3 Figure below To clear a jam in the feed deck To clear a jam in the transport deck Press Tape to feed tape screen key Tape Feeding Problems Description Possible Causes SolutionPrinting Problems As described in Cleaning the Printer Nozzle Printing Problems Description Possible Causes Solution Refer to the Pitney Bowes Contact Informa Display Problems Zero Scale Weighing Problems Description Possible Causes Solution To test the scale Supplies and Options Ordering a Pitney Bowes Supply Catalog Supplies and OptionsOrdering Supplies Consumables You Can Order Moistener Kit Wiper Blade Printhead Kits Confirmation Services Advertisements and Inscriptions Accessories You Can Order Ordering Permits for Your Mailing System Usps SuppliesPage Glossary Glossary DM500 and DM550 Digital Mailing System Operating Guide Glossary DM500 and DM550 Digital Mailing System Operating Guide Glossary Usps Page Appendix B Operator Training Checklist Learning About Refer to Chapter and Section Done Operator Training ChecklistLearning About Your System Basic Operations How to do the following Refer to Chapter and Section Done Advanced Operations Password If You Need To Change Your System Setup Configuring System What You Need to Maintain Your System If You Have Problems with Your System Specifications Specifications Specifications Accounting DM500 DGF1 1, DEP0 DM550 DHF1 1, DEP0 Features Capacities DM500 DGF1 1, DEP0 DM550 DHF1 1, DEP0 Features Mailing Materials Maximum Envelope DimensionsMinimum Page Index Index DM500 and DM550 Digital Mailing System Operating Guide Index DM500 and DM550 Digital Mailing System Operating Guide Index