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Sprint Nextel 800w manual Using the Organizer Features 237

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Section 5A

Using the Organizer Features

In This Section

♦Contacts

♦Calendar

♦Tasks

♦Notes

♦Calculator

Section 5A: Using the Organizer Features

237

Staying Organized

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Sprint Nextel 800w manual Using the Organizer Features 237

Contents

Sprint Service Intellectual Property Notices Page Page Table of Contents Your Sprint Power VisionSM and Other Wireless Connections 205 3C. Using Messaging225 211293 307317 Your Resources Index Page Welcome and thank you for choosing Sprint Welcome to SprintHow to Use This Guide While Using Your Treo Where to Learn MoreFor a Quick Introduction If You Need More InformationSprint Managing Your AccountFrom the Today Screen on Your Treo From Any Other PhoneSprint Operator Services Page Your Setup Page Setting Up Your Palm Treo 800W Smart Device Setting Up Your Palm Treo 800W SmartDeviceWhat You Need Experience SprintSpeed Basics Guide Set Up Your EmailHardware DocumentationTip SoftwareFront View Your Treo Smart DeviceDevice Setup Back View Device Setup Inserting the Battery Charging the Battery Checking Battery Power Maximizing Battery Life Did you know? Setting Up Service Setting Up ServicePower/End Phone/Talk Center Start Calendar Inbox Turning Your Palm Treo 800W SmartDevice On and OffWaking Up the Screen and Turning It Off Turning Your Phone On and Off Before You Begin Making Your First CallWhat’s My Phone Number? Adjusting Call VolumeSelect Preferences Phone Settings To set up your voicemail Setting Up Your VoicemailCreating Sprint Account Passwords Account Password Voicemail PasswordSprint Power VisionSM Password Connecting to Your Computer Connecting to Your ComputerSynchronizing With Desktop Sync Software Synchronization MethodsWhat Can I Synchronize? Synchronizing Wirelessly With the ServerDid you know? Computer Setting Up Your Computer for Synchronization Installing ActiveSync Desktop Software Windows XPSystem Requirements Setting Up Windows Mobile Device Center Windows Vista Using the Desktop Sync Software ActiveSync window Synchronizing With a USB Connection Connect the sync cable to the bottom of your Treo Tip Your Palm Treo 800W Smart Device Page Moving Around on Your Palm Treo 800W Smart Device Moving Around on Your Palm Treo 800W SmartDeviceMoving Around on the Screen Scrolling Through Screens Highlighting and Selecting Items Closing ScreensHighlighting Text Using the SoftkeysSelecting Menu Items Selecting Items in a Shortcut Menu Selecting Options in a List Understanding the Backlight Using the KeyboardEntering Lowercase and Uppercase Letters Entering Numbers, Punctuation, and Symbols Entering PasswordsEntering Other Symbols and Accented Characters Tip Then press… To select… Ä â ã å æ Symbols and Accented CharactersOr B † ‡ † ‡ Ð Ë ê Or L Ö ô œ õ+ E ¼ ½ + R + T + J + H € £ ¥ ¢ + K + N Then press… To select… Ü ûOpening and Closing Applications Using the ButtonsUsing the Start Menu Closing Applications Using Your Today Screen Did you know? Moving Around on Your Palm Treo 800W Smart Device Using the Phone Features Using the Phone FeaturesAccessing Your Today Screen Making CallsDialing With the Keyboard Dialing by Contact Name Dialing With a Speed-Dial Button Dialing From a Web Page or Message Dialing by Company NameRedialing a Recently Called Number Dialing Using the Onscreen DialPad Receiving CallsPress Phone/Talk Press Power/End Setting Up Voicemail Using VoicemailRetrieving Voicemail From a Notification Retrieving Voicemail Messages From the Today ScreenTip What Can I Do When I’m On a Call? Clearing the Voicemail IconSelect Clear Voicemail Icon and then press Center Returning to a Call From Another Application Saving Phone Numbers Ending a CallForwarding Calls Managing Multiple CallsMaking a Second Call Answering a Second Call Call WaitingUsing Flash Mode During a Call Select Send Key Flash to enter Flash modeMaking a Conference Call Setting Up and Managing Speed-Dial Buttons Creating a Speed-Dial Button Systems Editing a Speed-Dial Button Deleting a Speed-Dial ButtonArranging Your Speed-Dial Buttons You can connect a phone headset for hands-free operation Using a Phone HeadsetUsing the Phone Features Using a Hands-Free Device With Bluetooth Wireless Technology Headset SpecificationsBefore You Begin Customizing Phone Settings Selecting Ringtones and Vibrate SettingsOn the Personal tab, select Sounds & Notifications 100 Adjusting Volume SettingsSelecting Your Call Settings Using the Phone Features 101Assigning a Picture and Ringtone ID to a Contact 102 Setting Your Dialing PreferencesUsing the Phone Features 103 Setting Your Abbreviated Dialing PreferencesSelecting Your Privacy Settings Selecting Your Data SettingsSelect the Services tab and Location Privacy 104Selecting Your HAC Settings Using the Phone Features 105Controlling Your Roaming Experience Feature Availability Setting Roaming Preferences106 Using the Phone Features 107 Checking Signal Strength and Phone Status108 Using the Phone Features 109 110 Your Sprint Power VisionSM and Other Wireless Connections 112 Sprint Power VisionSM-The Basics 113 Sprint Power VisionSM-The BasicsEnabling Sprint Power Vision Getting Started With Sprint Power VisionSprint Power Vision Username Accessing Sprint Power VisionSprint Power Vision Symbols on Your Screen Sprint Power Vision Billing InformationUsing Your Palm Treo 800W SmartDevice as a Modem Setting Up an Internet Connection With Your ComputerTo set up a USB Internet Sharing connection Sprint Power VisionSM-The Basics 117 118 Using Sprint TV To access your Sprint TV channelsSprint Power VisionSM-The Basics 119 Initializing Your Pocket Express Service Using Pocket ExpressAccessing Pocket Express Information Select Get Pocket ExpressSprint Power VisionSM-The Basics 121 To automatically retrieve updates To manually retrieve updatesUpdating Pocket Express Information Set the Frequency and Begin TimeUsing the Email Features 123 Using the Email FeaturesGetting Started With Email Microsoft Direct Push Technology Using the Email Features 125Setting Up an Exchange Server Account Select ActiveSync126 Using the Email Features 127 128 Using the Email Features 129 Setting a Sync Schedule With an Exchange ServerSetting Up Inbox to Work With Common Providers Setting Up an Imap or POP Email AccountSelect Setup E-mail 130Using the Email Features 131 Setting Up Inbox to Work With Other Providers Using the Email Features 133 134 Outgoing Smtp mail server Enter the server nameUsing the Email Features 135 Selecting Which Email Account to Use Sending and Receiving Email MessagesCreating and Sending an Email Message 136Select Spell Check Using the Email Features 137138 Receiving Email MessagesReceiving Attachments Using the Email Features 139Downloading Attachments Automatically Check the Include file attachments box140 Working With Email Messages Using the Email Features 141Adding a Contact From an Email Message Adding an Online Address Book142 Using an Online Address BookFinding Messages Using the Email Features 143Using Links in Messages Replying to a Message144 Using the Email Features 145 Using Inbox ShortcutsForwarding a Message Deleting Messages146 Adding a Signature to Your MessagesUsing the Email Features 147 Customizing Your Inbox Settings148 Using the Email Features 149 Changing Email Download SettingsTip Using the Email Features 151 Setting Email Delivery Preferences152 Working With Meeting InvitationsSending Email Messages From Within Another Application Using the Email Features 153154 Using Messaging 155 Using Messaging156 About MessagingUsing Messaging 157 Sending and Receiving MessagesCreating and Sending a Text Message Select Message Options 158 Setting Message OptionsReceiving Text Messages Using Messaging 159Using Messaging to Chat Viewing a Message160 Using Messaging 161 Managing Your MessagesMessage Status Icons Deleting a Single Message Sorting Your MessagesDeleting Multiple Messages Select By Date or By NameUsing Messaging 163 Customizing Your Messaging SettingsUsing Live Search for Windows Mobile Using Windows LiveTMSelect Live Search 164Setting Up Windows Live Mail Using Messaging 165Select Windows Live Select Sign in to Windows Live 166 Using Windows Live Messenger Using Windows Live MailUsing Messaging 167 Select Windows LiveTip Using Messaging 169 170 Browsing the Web 171 Browsing the WebPress Start and select Internet Explorer Viewing a WebBrowsing the Web 173 Press OK to close Internet Explorer Mobile Working With FavoritesViewing a Favorite Creating a FavoriteOrganizing Your Favorites Select New FolderWorking With Web Pages Downloading Files and Images From a WebCopying Text From a Web Customizing Your Internet Explorer Mobile Settings Using the History ListBrowsing the Web 177 Select the Memory tab and set any of the following options Browsing the Web 179 Searching the Web From Your Today Screen180 Using GPS Using GPS181 Finding a Point of Interest Finding a Point of Interest Near Your Current Location182 Finding a Point of Interest Near Another Location Using GPS 183Using Maps Select the Map your current location link184 Using Sprint Navigation Using GPS 185Select Sprint Navigation 186 Using Wireless Connections 187 Using Wireless ConnectionsWhy Use a Wi-Fi Connection? Connecting to a Wi-Fi NetworkAre there different types of Wi-Fi networks? 188Using Wireless Connections 189 Turning the Wi-Fi Feature On and OffWi-Fi Status Icons Connecting to an Open Network190 Using Wireless Connections 191 Connecting to a Secure Network192 Using Wireless Connections 193 Disconnecting From a Wi-Fi Network Customizing Wi-Fi Settings194 Using Wireless Connections 195 Bluetooth status icon Connecting to Devices With Bluetooth WirelessTechnologySetting Up a Bluetooth Connection 196Using Wireless Connections 197 198 Sending Information Over a Bluetooth ConnectionReceiving Information Over a Bluetooth Connection Synchronizing Over a Bluetooth ConnectionUsing Wireless Connections 199 200 Beaming Information With IRBeaming a Record Using Wireless Connections 201Receiving Beamed Information Synchronizing Over an Infrared Connection202 Your Portable Media Device 204 Synchronizing Your Media Files 205 Synchronizing Your Media FilesSynchronizing Your Pictures, Videos, and Music Synchronizing Pictures, Videos, and Music Windows XP206 Synchronizing Your Media Files 207 208 Synchronizing Pictures, Videos, and Music Windows VistaSynchronizing Your Media Files 209 210 Working With Your Pictures and Videos 211 Working With Your Pictures and VideosTaking Pictures and Videos About Your CameraTaking a Picture Press Start and select Pictures & VideosWorking With Your Pictures and Videos 213 Recording a Video Taking Pictures in Burst ModeWorking With Your Pictures and Videos 215 Viewing a Picture Viewing Pictures and VideosViewing a Video 216Working With Your Pictures and Videos 217 Viewing a Slide ShowSending Pictures and Videos Organizing Pictures and Videos218 Working With Your Pictures and Videos 219 Using a Picture as the Today Screen BackgroundAdding a Picture to a Contact Entry Editing Pictures220 Deleting a Picture or Video Renaming a Picture or VideoWorking With Your Pictures and Videos 221 222 Customizing Your Pictures & Videos SettingsWorking With Your Pictures and Videos 223 224 Playing Media Files 225 Playing Media Files226 AAC AMR QCPPlaying Media Files 227 Synchronizing Windows Media Player Library Files228 Playing Media Files 229 Playing Media Files230 Playing Media Files 231 Working With LibrariesWorking With Playlists Playing Media Files 233 Customizing Windows Media Player Mobile234 Your Wireless Organizer 236 Using the Organizer Features 237 Using the Organizer FeaturesContacts Adding a Contact238 Using the Organizer Features 239 Viewing or Changing Contact InformationSelect Open Contact 240 Viewing a Map of a Contact’s AddressDeleting a Contact Using the Organizer Features 241Customizing Contacts Finding a Contact in an Online Address BookDisplaying Your Calendar CalendarPress Calendar 242Creating an Appointment Using the Organizer Features 243Creating an Untimed Event Scheduling a Repeating Appointment244 Using the Organizer Features 245 Adding an Alarm Reminder to an EventSending a Meeting Request Select Attendees and then select Add Required Attendee246 Marking an Event as Sensitive Using the Organizer Features 247Deleting an Event Organizing Your ScheduleCustomizing Calendar 248Using the Organizer Features 249 Tasks Adding a Task250 Organizing Your Tasks Checking Off a TaskDeleting a Task Customizing Tasks252 Using the Organizer Features 253 Creating a NoteRecording a Voice Note 254 Creating a Note From a TemplateOrganizing Your Notes Using the Organizer Features 255Deleting a Note Customizing NotesCalculator Performing CalculationsSelect Calculator 256 Using the Organizer Features 257 Using the Calculator Memory258 Increasing Your Productivity 259 Increasing Your ProductivitySynchronizing Microsoft Office and Other Files Synchronizing Files Windows XP260 Increasing Your Productivity 261 Where Are the Changes I Made to My File? Synchronizing Files Windows Vista262 Increasing Your Productivity 263 Word Mobile264 Opening an Existing Document Creating a DocumentCreating a Document From a Template Select Word MobileFinding or Replacing Text in a Document Moving orCopying Text266 Formatting Text Saving a Copy of a DocumentFormatting Paragraphs and Lists Increasing Your Productivity 267268 Checking Spelling in a DocumentOrganizing Your Documents Deleting a DocumentIncreasing Your Productivity 269 PowerPoint Mobile Customizing Word Mobile270 Setting Presentation Playback Options Select PowerPoint MobilePlaying a Presentation 272 Excel MobileIncreasing Your Productivity 273 Select Excel Mobile Creating a WorkbookIncreasing Your Productivity 275 Creating a Workbook From a Template276 Viewing a WorkbookEntering a Formula Calculating a SumInserting a Function Increasing Your Productivity 277Entering a Sequence Automatically Adding Cells, Rows, and Columns278 Increasing Your Productivity 279 Formatting CellsRenaming a Worksheet Formatting Rows and ColumnsSorting Information in a Worksheet 280Creating a Chart Filtering Information in a WorksheetIncreasing Your Productivity 281 Formatting or Changing a Chart Finding or Replacing Information in a Workbook282 Organizing Your Workbooks Deleting Cells, Rows, and ColumnsIncreasing Your Productivity 283 284 Customizing Excel MobileCreating a New Note OneNote MobileSelect OneNote Mobile Increasing Your Productivity 285286 Viewing or Editing an Existing NoteRenaming a Note Sorting your NotesIncreasing Your Productivity 287 288 Opening a FileIncreasing Your Productivity 289 Customizing the Display290 Your Information and Settings 292 Managing Files and Applications 293 Managing Files and ApplicationsUsing Search Finding Information294 Managing Files and Applications 295 Exploring Files and Folders296 Installing ApplicationsClick Bonus Software Installing Bonus Software From the CDSelect Software Store Managing Files and Applications 297298 Installing Applications From Your ComputerInstalling Applications Onto an Expansion Card Getting Help With Third-Party ApplicationsManaging Files and Applications 299 Removing Applications Sharing Information300 Managing Files and Applications 301 Using Expansion CardsInserting and Removing Expansion Cards Opening Applications on an Expansion Card302 Managing Files and Applications 303 Saving Files to an Expansion CardMoving Information Between Your Treo and anExpansionCard Viewing Available Expansion Card Memory304 Exploring Files on an Expansion Card Renaming Files on an Expansion CardManaging Files and Applications 305 Encrypting an Expansion Card Check the Encrypt files placed on storage cards box306 Synchronizing Information 307 Synchronizing Information308 Setting Up Wireless SynchronizationSynchronizing Information 309 310 Setting the Synchronization ScheduleSynchronizing Information 311 Initiating a Wireless Sync Manually312 Other Ways to SynchronizeSynchronizing Information 313 Synchronizing With Multiple ComputersChanging Which Applications Sync Synchronizing Information 315 Stopping Synchronization316 Customizing Your Palm Treo 800W Smart Device 317 Customizing Your Palm Treo 800W SmartDeviceSelecting Your Today Screen Background Today Screen SettingsChanging the System Color Scheme 318System Sound Settings Selecting Which Items Appear on Your TodayScreenCustomizing Your Palm Treo 800W Smart Device 319 Setting the Ringer Switch Selecting Sounds & NotificationsOn the Personal tab, select Sounds & Notifications 320 Customizing Your Palm Treo 800W Smart Device 321 Adjusting the Brightness Display and Appearance SettingsChanging the Text Size 322Setting Display Formats Aligning the Screen to Correct Tapping ProblemsOn the Alignment tab, select Align Screen Customizing Your Palm Treo 800W Smart Device 323Arranging the Start Menu Application SettingsReassigning Buttons 324Using Voice Commands Setting Up Voice CommandsOn the Personal tab, select Voice Command Customizing Your Palm Treo 800W Smart Device 325326 Setting Input OptionsCustomizing Your Palm Treo 800W Smart Device 327 328 Locking Your Treo and InformationUsing Keyguard Using Auto-Keyguard and TouchscreenLockoutCustomizing Your Palm Treo 800W Smart Device 329 330 Using Phone LockCustomizing Your Palm Treo 800W Smart Device 331 Using System Password Lock332 Entering Owner InformationSetting the Date and Time System SettingsOn the Personal tab, select Owner Information Customizing Your Palm Treo 800W Smart Device 333334 Synchronizing the Date, Time, and Time Zone With the NetworkSetting System Alarms Managing Identity CertificatesCustomizing Your Palm Treo 800W Smart Device 335 336 Enabling Error ReportingCustomizing Your Palm Treo 800W Smart Device 337 Setting Up an External GPS DeviceViewing and Optimizing Power Settings Viewing Memory Usage338 Customizing Your Palm Treo 800W Smart Device 339 Viewing and Managing Active TasksConnection Settings Turning Wireless Services On and Off340 Connecting to a VPN Managing ISP SettingsOn the Tasks tab, select Manage existing connections Customizing Your Palm Treo 800W Smart Device 341Setting Up a Proxy Server On the Tasks tab, select Set up my proxy server 342On the Tasks tab, select Add a new VPN server connection Ending a Data Connection Enrolling a DomainCustomizing Your Palm Treo 800W Smart Device 343 344 Purchasing Accessories for Your TreoYour Resources 346 Help 347 Help348 Transferring Information From Another DeviceResetting Your Palm Treo 800W SmartDevice Performing a Soft ResetHelp 349 350 Performing a Hard ResetHelp 351 Replacing the Battery352 Performance Applications Are Running Slower Than UsualHelp 353 Can’t Charge the Battery Can’t Save or Access Files on an Expansion CardCheck the Receive all incoming beams box 354Screen Screen Appears BlankHelp 355 My Treo Won’t Connect to the Wireless Network Signal Strength Is WeakNetwork Connection My Treo Seems to Turn Off by ItselfCan’t Tell If Data Services Are Available My Treo Won’t Connect to the InternetHelp 357 Turn on Bluetooth box is checked in Bluetooth Settings Can’t Send or Receive Text Messages358 Help 359 On the Devices tab, select Add New DeviceDesktop Sync Software SynchronizationDesktop Sync Software Does Not Respond to a Sync Attempt 360Help 361 362 Help 363 My Windows Media Player Library Won’t Sync Synchronization Starts But Doesn’t FinishMy Appointments Show Up in the Wrong TimeSlotAfterI Sync 364Help 365 Can’t Synchronize Using a Bluetooth ConnectionCheck the Use above setting when roaming box Exchange ActiveSync wireless synchronizationCan’t Synchronize With My Company’s Exchange Server My Scheduled Sync Doesn’t WorkMy Today Screen Settings Are Not Restored AfteraHardReset An Alert Tells Me That the Server Could Not Be ReachedHelp 367 Have Problems Using My Account Have Problems Sending and Receiving Email368 Have Problems Sending Email Auto Sync Is Not WorkingHelp 369 Web Can’t Access aMy vCard or vCal Email Attachment Isn’t ForwardingCorrectly 370An Image or Map Is Too Small on My TreoScreen CameraSecure Site Refuses to Permit a Transaction Help 371My Camera Won’t Take Pictures Camera Preview Image Looks Strange372 Help 373 Third-Party ApplicationsGetting More Help Making Room on Your TreoIs the Other Person Hearing an Echo? Voice QualityAre You Hearing Your Own Voice Echo? Is Your Voice Too Quiet on the Other End?376 Glossary 377 Glossary378 Glossary 379 380 Your Safety and Specifications 382 Important Safety Information 383 Important Safety Information384 Important Safety Information General PrecautionsFollowing Safety Guidelines Using Your Phone While DrivingUsing Your Treo Near Other Electronic Devices Important Safety Information 385386 Important Safety Information Restricting Children’s Access to Your TreoTurning Off Your Phone Before Flying Turning Off Your Phone in Dangerous AreasUsing Your Phone With a Hearing Aid Device Important Safety Information 387Box. Your Treo 800 W smart device phone has an M4/T4 rating Protecting Your Battery Caring for the Battery388 Important Safety Information Getting the Best Hearing Device Experience With Your TreoImportant Safety Information 389 390 Important Safety Information Knowing Radio Frequency SafetyRadio Frequency RF Energy Disposal of Lithium-Ion Li-Ion BatteriesSpecific Absorption Rate SAR for Wireless Phones Important Safety Information 391Body-Worn Operation Static Electricity, ESD, and Your Treo FCC Radio Frequency EmissionDescription of ESD Important Safety Information 393 Precautions Against ESDESD-Susceptible Equipment Conditions That Enhance ESD OccurrencesOwner’s Record 394 Important Safety InformationUser Guide Proprietary Notice Serial NoSpecifications 395 Specifications396 SpecificationsSpecifications 397 398 Index 399 IndexAddress books 141, 148, 241, 363 Address tab Index 401 Page Index 403 Page Index 405 Page Index 407 Delivery Preferences command Index 409 Events check box Enter Email Address screen 308 entering PINsIndex 411 Favorites softkey 175 features 15, 60, 171 fields 57412 Index Index 413 See also pictures Index 415 Treo 328 Index 417 Moving Index 419 Files 229 Index 421 Making 76-81, 85, 89, 98, 160 placing on hold Index 423 Playlist controls 232 playlists 228, 230, 232 plug-ins 171Page Index 425 Page Index 427 Special characters Sprint Power Vision home Specifications 281 PowerPoint Mobile 428 IndexPictures & Videos application 212 Index 429 Entering 64-66, 326 Index 431 Video files 206, 216, 226, 227 See also media files Index 433 Page Index 435 436 Index