Sprint Nextel 800w manual Sending a Meeting Request, 246

Sending a Meeting Request

You can email meeting invitations to contacts who use the desktop version of Microsoft Outlook or Microsoft® Outlook® Mobile.

Before You Begin

Create contact entries with email addresses for the people you want to invite to a meeting (see “Adding a Contact” on page 238). You can’t invite someone to a meeting unless you have an email address for them in the Contacts application.

1.Create an event, and then select it.

2.Press Menu (right softkey) and select Edit.

3.Select Attendees and then select Add Required Attendee.

4.Select the contact you want to invite.

5.To invite more attendees, select Add Required Attendee and select the names.

6.To invite optional attendees, select Add Optional Attendee and select the names.

7.Press OK .

The next time synchronization occurs, the meeting request is sent to the attendees. When attendees accept your meeting request, the meeting is automatically added to their schedules. As you receive each response, your calendar is updated as well.

Did you know?

If you are using Microsoft Exchange 2003 Server with Service Pack 2, you can use your corporate Global Address List to find contact information for an attendee. Select Attendees and select Add Required Attendee or Add Optional Attendee. Press Menu (right softkey), and select Company Directory. Enter the name of the attendee and select Find.

246 Section 5A: Using the Organizer Features