Increasing Your Productivity | Sprint Nextel 800w guide

Increasing Your Productivity

In This Section

Section 5B

Productivity

♦Synchronizing Microsoft® Office and Other Files

♦Word Mobile

♦PowerPoint® Mobile

♦Excel® Mobile

♦OneNote® Mobile

♦PDF Viewer

Section 5B: Increasing Your Productivity

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Sprint Nextel 800w manual Increasing Your Productivity 259

Contents

Sprint Service Intellectual Property Notices Page Page Table of Contents Your Sprint Power VisionSM and Other Wireless Connections 205 3C. Using Messaging 225 211 307 293317 Your Resources Index Page Welcome and thank you for choosing Sprint Welcome to Sprint How to Use This Guide If You Need More Information Where to Learn MoreWhile Using Your Treo For a Quick Introduction From Any Other Phone Managing Your AccountSprint From the Today Screen on Your Treo Sprint Operator Services Page Your Setup Page Setting Up Your Palm Treo 800W Smart Device Setting Up Your Palm Treo 800W SmartDevice Documentation Experience SprintSpeed Basics Guide Set Up Your EmailWhat You Need Hardware Tip Software Front View Your Treo Smart Device Device Setup Back View Device Setup Inserting the Battery Charging the Battery Checking Battery Power Maximizing Battery Life Did you know? Setting Up Service Setting Up Service Turning Your Palm Treo 800W SmartDevice On and Off Power/End Phone/Talk Center Start Calendar InboxWaking Up the Screen and Turning It Off Turning Your Phone On and Off Before You Begin Making Your First Call What’s My Phone Number? Adjusting Call Volume Select Preferences Phone Settings To set up your voicemail Setting Up Your Voicemail Account Password Voicemail Password Creating Sprint Account PasswordsSprint Power VisionSM Password Connecting to Your Computer Connecting to Your Computer Synchronizing With Desktop Sync Software Synchronization Methods What Can I Synchronize? Synchronizing Wirelessly With the Server Did you know? Computer Installing ActiveSync Desktop Software Windows XP Setting Up Your Computer for SynchronizationSystem Requirements Setting Up Windows Mobile Device Center Windows Vista Using the Desktop Sync Software ActiveSync window Synchronizing With a USB Connection Connect the sync cable to the bottom of your Treo Tip Your Palm Treo 800W Smart Device Page Moving Around on Your Palm Treo 800W Smart Device Moving Around on Your Palm Treo 800W SmartDevice Moving Around on the Screen Scrolling Through Screens Highlighting and Selecting Items Closing Screens Highlighting Text Using the Softkeys Selecting Menu Items Selecting Items in a Shortcut Menu Selecting Options in a List Understanding the Backlight Using the Keyboard Entering Lowercase and Uppercase Letters Entering Passwords Entering Numbers, Punctuation, and SymbolsEntering Other Symbols and Accented Characters Tip Or L Ö ô œ õ Symbols and Accented CharactersThen press… To select… Ä â ã å æ Or B † ‡ † ‡ Ð Ë ê + E ¼ ½ + R + T + J + H € £ ¥ ¢ + K + N Then press… To select… Ü û Opening and Closing Applications Using the Buttons Using the Start Menu Closing Applications Using Your Today Screen Did you know? Moving Around on Your Palm Treo 800W Smart Device Using the Phone Features Using the Phone Features Making Calls Accessing Your Today ScreenDialing With the Keyboard Dialing by Contact Name Dialing With a Speed-Dial Button Dialing From a Web Page or Message Dialing by Company Name Redialing a Recently Called Number Receiving Calls Dialing Using the Onscreen DialPadPress Phone/Talk Press Power/End Retrieving Voicemail Messages From the Today Screen Using VoicemailSetting Up Voicemail Retrieving Voicemail From a Notification Tip Clearing the Voicemail Icon What Can I Do When I’m On a Call?Select Clear Voicemail Icon and then press Center Returning to a Call From Another Application Saving Phone Numbers Ending a Call Forwarding Calls Managing Multiple Calls Making a Second Call Answering a Second Call Call Waiting Select Send Key Flash to enter Flash mode Using Flash Mode During a CallMaking a Conference Call Setting Up and Managing Speed-Dial Buttons Creating a Speed-Dial Button Systems Deleting a Speed-Dial Button Editing a Speed-Dial ButtonArranging Your Speed-Dial Buttons You can connect a phone headset for hands-free operation Using a Phone Headset Using the Phone Features Using a Hands-Free Device With Bluetooth Wireless Technology Headset Specifications Before You Begin Selecting Ringtones and Vibrate Settings Customizing Phone SettingsOn the Personal tab, select Sounds & Notifications 100 Adjusting Volume Settings Using the Phone Features 101 Selecting Your Call SettingsAssigning a Picture and Ringtone ID to a Contact 102 Setting Your Dialing Preferences Using the Phone Features 103 Setting Your Abbreviated Dialing Preferences 104 Selecting Your Data SettingsSelecting Your Privacy Settings Select the Services tab and Location Privacy Using the Phone Features 105 Selecting Your HAC SettingsControlling Your Roaming Experience Setting Roaming Preferences Feature Availability106 Using the Phone Features 107 Checking Signal Strength and Phone Status 108 Using the Phone Features 109 110 Your Sprint Power VisionSM and Other Wireless Connections 112 Sprint Power VisionSM-The Basics 113 Sprint Power VisionSM-The Basics Enabling Sprint Power Vision Getting Started With Sprint Power Vision Sprint Power Vision Billing Information Accessing Sprint Power VisionSprint Power Vision Username Sprint Power Vision Symbols on Your Screen Setting Up an Internet Connection With Your Computer Using Your Palm Treo 800W SmartDevice as a ModemTo set up a USB Internet Sharing connection Sprint Power VisionSM-The Basics 117 118 To access your Sprint TV channels Using Sprint TVSprint Power VisionSM-The Basics 119 Select Get Pocket Express Using Pocket ExpressInitializing Your Pocket Express Service Accessing Pocket Express Information Sprint Power VisionSM-The Basics 121 Set the Frequency and Begin Time To manually retrieve updatesTo automatically retrieve updates Updating Pocket Express Information Using the Email Features 123 Using the Email Features Getting Started With Email Microsoft Direct Push Technology Using the Email Features 125 Select ActiveSync Setting Up an Exchange Server Account126 Using the Email Features 127 128 Using the Email Features 129 Setting a Sync Schedule With an Exchange Server 130 Setting Up an Imap or POP Email AccountSetting Up Inbox to Work With Common Providers Select Setup E-mail Using the Email Features 131 Setting Up Inbox to Work With Other Providers Using the Email Features 133 134 Outgoing Smtp mail server Enter the server name Using the Email Features 135 136 Sending and Receiving Email MessagesSelecting Which Email Account to Use Creating and Sending an Email Message Select Spell Check Using the Email Features 137 138 Receiving Email Messages Receiving Attachments Using the Email Features 139 Check the Include file attachments box Downloading Attachments Automatically140 Adding an Online Address Book Using the Email Features 141Working With Email Messages Adding a Contact From an Email Message 142 Using an Online Address Book Finding Messages Using the Email Features 143 Replying to a Message Using Links in Messages144 Deleting Messages Using Inbox ShortcutsUsing the Email Features 145 Forwarding a Message 146 Adding a Signature to Your Messages Using the Email Features 147 Customizing Your Inbox Settings 148 Using the Email Features 149 Changing Email Download Settings Tip Using the Email Features 151 Setting Email Delivery Preferences 152 Working With Meeting Invitations Sending Email Messages From Within Another Application Using the Email Features 153 154 Using Messaging 155 Using Messaging 156 About Messaging Sending and Receiving Messages Using Messaging 157Creating and Sending a Text Message Select Message Options 158 Setting Message Options Receiving Text Messages Using Messaging 159 Viewing a Message Using Messaging to Chat160 Managing Your Messages Using Messaging 161Message Status Icons Select By Date or By Name Sorting Your MessagesDeleting a Single Message Deleting Multiple Messages Using Messaging 163 Customizing Your Messaging Settings 164 Using Windows LiveTMUsing Live Search for Windows Mobile Select Live Search Using Messaging 165 Setting Up Windows Live MailSelect Windows Live Select Sign in to Windows Live 166 Select Windows Live Using Windows Live MailUsing Windows Live Messenger Using Messaging 167 Tip Using Messaging 169 170 Browsing the Web 171 Browsing the Web Press Start and select Internet Explorer Viewing a Web Browsing the Web 173 Press OK to close Internet Explorer Mobile Working With Favorites Select New Folder Creating a FavoriteViewing a Favorite Organizing Your Favorites Downloading Files and Images From a Web Working With Web PagesCopying Text From a Web Using the History List Customizing Your Internet Explorer Mobile SettingsBrowsing the Web 177 Select the Memory tab and set any of the following options Browsing the Web 179 Searching the Web From Your Today Screen 180 Using GPS Using GPS181 Finding a Point of Interest Near Your Current Location Finding a Point of Interest182 Finding a Point of Interest Near Another Location Using GPS 183 Select the Map your current location link Using Maps184 Using GPS 185 Using Sprint NavigationSelect Sprint Navigation 186 Using Wireless Connections 187 Using Wireless Connections 188 Connecting to a Wi-Fi NetworkWhy Use a Wi-Fi Connection? Are there different types of Wi-Fi networks? Using Wireless Connections 189 Turning the Wi-Fi Feature On and Off Connecting to an Open Network Wi-Fi Status Icons190 Using Wireless Connections 191 Connecting to a Secure Network 192 Using Wireless Connections 193 Customizing Wi-Fi Settings Disconnecting From a Wi-Fi Network194 Using Wireless Connections 195 196 Connecting to Devices With Bluetooth WirelessTechnologyBluetooth status icon Setting Up a Bluetooth Connection Using Wireless Connections 197 198 Sending Information Over a Bluetooth Connection Synchronizing Over a Bluetooth Connection Receiving Information Over a Bluetooth ConnectionUsing Wireless Connections 199 200 Beaming Information With IR Beaming a Record Using Wireless Connections 201 Synchronizing Over an Infrared Connection Receiving Beamed Information202 Your Portable Media Device 204 Synchronizing Your Media Files 205 Synchronizing Your Media Files Synchronizing Pictures, Videos, and Music Windows XP Synchronizing Your Pictures, Videos, and Music206 Synchronizing Your Media Files 207 208 Synchronizing Pictures, Videos, and Music Windows Vista Synchronizing Your Media Files 209 210 Working With Your Pictures and Videos 211 Working With Your Pictures and Videos Press Start and select Pictures & Videos About Your CameraTaking Pictures and Videos Taking a Picture Working With Your Pictures and Videos 213 Recording a Video Taking Pictures in Burst Mode Working With Your Pictures and Videos 215 216 Viewing Pictures and VideosViewing a Picture Viewing a Video Working With Your Pictures and Videos 217 Viewing a Slide Show Organizing Pictures and Videos Sending Pictures and Videos218 Working With Your Pictures and Videos 219 Using a Picture as the Today Screen Background Editing Pictures Adding a Picture to a Contact Entry220 Renaming a Picture or Video Deleting a Picture or VideoWorking With Your Pictures and Videos 221 222 Customizing Your Pictures & Videos Settings Working With Your Pictures and Videos 223 224 Playing Media Files 225 Playing Media Files 226 AAC AMR QCP Playing Media Files 227 Synchronizing Windows Media Player Library Files 228 Playing Media Files 229 Playing Media Files 230 Playing Media Files 231 Working With Libraries Working With Playlists Playing Media Files 233 Customizing Windows Media Player Mobile 234 Your Wireless Organizer 236 Using the Organizer Features 237 Using the Organizer Features Adding a Contact Contacts238 Viewing or Changing Contact Information Using the Organizer Features 239Select Open Contact 240 Viewing a Map of a Contact’s Address Finding a Contact in an Online Address Book Using the Organizer Features 241Deleting a Contact Customizing Contacts 242 CalendarDisplaying Your Calendar Press Calendar Creating an Appointment Using the Organizer Features 243 Scheduling a Repeating Appointment Creating an Untimed Event244 Using the Organizer Features 245 Adding an Alarm Reminder to an Event Select Attendees and then select Add Required Attendee Sending a Meeting Request246 Marking an Event as Sensitive Using the Organizer Features 247 248 Organizing Your ScheduleDeleting an Event Customizing Calendar Using the Organizer Features 249 Adding a Task Tasks250 Organizing Your Tasks Checking Off a Task Customizing Tasks Deleting a Task252 Creating a Note Using the Organizer Features 253Recording a Voice Note 254 Creating a Note From a Template Customizing Notes Using the Organizer Features 255Organizing Your Notes Deleting a Note Performing Calculations CalculatorSelect Calculator 256 Using the Organizer Features 257 Using the Calculator Memory 258 Increasing Your Productivity 259 Increasing Your Productivity Synchronizing Files Windows XP Synchronizing Microsoft Office and Other Files260 Increasing Your Productivity 261 Synchronizing Files Windows Vista Where Are the Changes I Made to My File?262 Increasing Your Productivity 263 Word Mobile 264 Select Word Mobile Creating a DocumentOpening an Existing Document Creating a Document From a Template Moving orCopying Text Finding or Replacing Text in a Document266 Increasing Your Productivity 267 Saving a Copy of a DocumentFormatting Text Formatting Paragraphs and Lists 268 Checking Spelling in a Document Deleting a Document Organizing Your DocumentsIncreasing Your Productivity 269 Customizing Word Mobile PowerPoint Mobile270 Select PowerPoint Mobile Setting Presentation Playback OptionsPlaying a Presentation 272 Excel Mobile Increasing Your Productivity 273 Select Excel Mobile Creating a Workbook Increasing Your Productivity 275 Creating a Workbook From a Template 276 Viewing a Workbook Increasing Your Productivity 277 Calculating a SumEntering a Formula Inserting a Function Adding Cells, Rows, and Columns Entering a Sequence Automatically278 Increasing Your Productivity 279 Formatting Cells 280 Formatting Rows and ColumnsRenaming a Worksheet Sorting Information in a Worksheet Filtering Information in a Worksheet Creating a ChartIncreasing Your Productivity 281 Finding or Replacing Information in a Workbook Formatting or Changing a Chart282 Deleting Cells, Rows, and Columns Organizing Your WorkbooksIncreasing Your Productivity 283 284 Customizing Excel Mobile Increasing Your Productivity 285 OneNote MobileCreating a New Note Select OneNote Mobile 286 Viewing or Editing an Existing Note Sorting your Notes Renaming a NoteIncreasing Your Productivity 287 288 Opening a File Increasing Your Productivity 289 Customizing the Display 290 Your Information and Settings 292 Managing Files and Applications 293 Managing Files and Applications Finding Information Using Search294 Managing Files and Applications 295 Exploring Files and Folders 296 Installing Applications Managing Files and Applications 297 Installing Bonus Software From the CDClick Bonus Software Select Software Store 298 Installing Applications From Your Computer Getting Help With Third-Party Applications Installing Applications Onto an Expansion CardManaging Files and Applications 299 Sharing Information Removing Applications300 Managing Files and Applications 301 Using Expansion Cards Opening Applications on an Expansion Card Inserting and Removing Expansion Cards302 Managing Files and Applications 303 Saving Files to an Expansion Card Viewing Available Expansion Card Memory Moving Information Between Your Treo and anExpansionCard304 Renaming Files on an Expansion Card Exploring Files on an Expansion CardManaging Files and Applications 305 Check the Encrypt files placed on storage cards box Encrypting an Expansion Card306 Synchronizing Information 307 Synchronizing Information 308 Setting Up Wireless Synchronization Synchronizing Information 309 310 Setting the Synchronization Schedule Synchronizing Information 311 Initiating a Wireless Sync Manually 312 Other Ways to Synchronize Synchronizing Information 313 Synchronizing With Multiple Computers Changing Which Applications Sync Synchronizing Information 315 Stopping Synchronization 316 Customizing Your Palm Treo 800W Smart Device 317 Customizing Your Palm Treo 800W SmartDevice 318 Today Screen SettingsSelecting Your Today Screen Background Changing the System Color Scheme Selecting Which Items Appear on Your TodayScreen System Sound SettingsCustomizing Your Palm Treo 800W Smart Device 319 Selecting Sounds & Notifications Setting the Ringer SwitchOn the Personal tab, select Sounds & Notifications 320 Customizing Your Palm Treo 800W Smart Device 321 322 Display and Appearance SettingsAdjusting the Brightness Changing the Text Size Customizing Your Palm Treo 800W Smart Device 323 Aligning the Screen to Correct Tapping ProblemsSetting Display Formats On the Alignment tab, select Align Screen 324 Application SettingsArranging the Start Menu Reassigning Buttons Customizing Your Palm Treo 800W Smart Device 325 Setting Up Voice CommandsUsing Voice Commands On the Personal tab, select Voice Command 326 Setting Input Options Customizing Your Palm Treo 800W Smart Device 327 328 Locking Your Treo and Information Using Auto-Keyguard and TouchscreenLockout Using KeyguardCustomizing Your Palm Treo 800W Smart Device 329 330 Using Phone Lock Customizing Your Palm Treo 800W Smart Device 331 Using System Password Lock 332 Entering Owner Information Customizing Your Palm Treo 800W Smart Device 333 System SettingsSetting the Date and Time On the Personal tab, select Owner Information 334 Synchronizing the Date, Time, and Time Zone With the Network Managing Identity Certificates Setting System AlarmsCustomizing Your Palm Treo 800W Smart Device 335 336 Enabling Error Reporting Customizing Your Palm Treo 800W Smart Device 337 Setting Up an External GPS Device Viewing Memory Usage Viewing and Optimizing Power Settings338 Customizing Your Palm Treo 800W Smart Device 339 Viewing and Managing Active Tasks Turning Wireless Services On and Off Connection Settings340 Customizing Your Palm Treo 800W Smart Device 341 Managing ISP SettingsConnecting to a VPN On the Tasks tab, select Manage existing connections On the Tasks tab, select Set up my proxy server 342 Setting Up a Proxy ServerOn the Tasks tab, select Add a new VPN server connection Enrolling a Domain Ending a Data ConnectionCustomizing Your Palm Treo 800W Smart Device 343 344 Purchasing Accessories for Your Treo Your Resources 346 Help 347 Help 348 Transferring Information From Another Device Performing a Soft Reset Resetting Your Palm Treo 800W SmartDeviceHelp 349 350 Performing a Hard Reset Help 351 Replacing the Battery 352 Applications Are Running Slower Than Usual PerformanceHelp 353 354 Can’t Save or Access Files on an Expansion CardCan’t Charge the Battery Check the Receive all incoming beams box Screen Appears Blank ScreenHelp 355 My Treo Seems to Turn Off by Itself Signal Strength Is WeakMy Treo Won’t Connect to the Wireless Network Network Connection My Treo Won’t Connect to the Internet Can’t Tell If Data Services Are AvailableHelp 357 Can’t Send or Receive Text Messages Turn on Bluetooth box is checked in Bluetooth Settings358 Help 359 On the Devices tab, select Add New Device 360 SynchronizationDesktop Sync Software Desktop Sync Software Does Not Respond to a Sync Attempt Help 361 362 Help 363 364 Synchronization Starts But Doesn’t FinishMy Windows Media Player Library Won’t Sync My Appointments Show Up in the Wrong TimeSlotAfterI Sync Help 365 Can’t Synchronize Using a Bluetooth Connection My Scheduled Sync Doesn’t Work Exchange ActiveSync wireless synchronizationCheck the Use above setting when roaming box Can’t Synchronize With My Company’s Exchange Server An Alert Tells Me That the Server Could Not Be Reached My Today Screen Settings Are Not Restored AfteraHardResetHelp 367 Have Problems Sending and Receiving Email Have Problems Using My Account368 Auto Sync Is Not Working Have Problems Sending EmailHelp 369 370 Can’t Access aWeb My vCard or vCal Email Attachment Isn’t ForwardingCorrectly Help 371 CameraAn Image or Map Is Too Small on My TreoScreen Secure Site Refuses to Permit a Transaction Camera Preview Image Looks Strange My Camera Won’t Take Pictures372 Help 373 Third-Party Applications Getting More Help Making Room on Your Treo Is Your Voice Too Quiet on the Other End? Voice QualityIs the Other Person Hearing an Echo? Are You Hearing Your Own Voice Echo? 376 Glossary 377 Glossary 378 Glossary 379 380 Your Safety and Specifications 382 Important Safety Information 383 Important Safety Information 384 Important Safety Information General Precautions Important Safety Information 385 Using Your Phone While DrivingFollowing Safety Guidelines Using Your Treo Near Other Electronic Devices Turning Off Your Phone in Dangerous Areas Restricting Children’s Access to Your Treo386 Important Safety Information Turning Off Your Phone Before Flying Important Safety Information 387 Using Your Phone With a Hearing Aid DeviceBox. Your Treo 800 W smart device phone has an M4/T4 rating Getting the Best Hearing Device Experience With Your Treo Caring for the BatteryProtecting Your Battery 388 Important Safety Information Important Safety Information 389 Disposal of Lithium-Ion Li-Ion Batteries Knowing Radio Frequency Safety390 Important Safety Information Radio Frequency RF Energy Important Safety Information 391 Specific Absorption Rate SAR for Wireless PhonesBody-Worn Operation FCC Radio Frequency Emission Static Electricity, ESD, and Your TreoDescription of ESD Conditions That Enhance ESD Occurrences Precautions Against ESDImportant Safety Information 393 ESD-Susceptible Equipment Serial No 394 Important Safety InformationOwner’s Record User Guide Proprietary Notice Specifications 395 Specifications 396 Specifications Specifications 397 398 Index 399 Index Address books 141, 148, 241, 363 Address tab Index 401 Page Index 403 Page Index 405 Page Index 407 Delivery Preferences command Index 409 Events check box Enter Email Address screen 308 entering PINs Index 411 Favorites softkey 175 features 15, 60, 171 fields 57 412 Index Index 413 See also pictures Index 415 Treo 328 Index 417 Moving Index 419 Files 229 Index 421 Making 76-81, 85, 89, 98, 160 placing on hold Index 423 Playlist controls 232 playlists 228, 230, 232 plug-ins 171Page Index 425 Page Index 427 281 PowerPoint Mobile 428 Index Special characters Sprint Power Vision home SpecificationsPictures & Videos application 212 Index 429 Entering 64-66, 326 Index 431 Video files 206, 216, 226, 227 See also media files Index 433 Page Index 435 436 Index