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Toshiba 3510C, 3500C, 2500C manual How to Perform Scan to E-mail

Models: 3500C 2500C 3510C

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Scan to E-mail
This section describes the instructions on how to perform Scan to E-mail.
How to Perform Scan to E-mail	52
Specifying Destinations	59

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Image 53

Toshiba 3510C, 3500C, 2500C manual How to Perform Scan to E-mail

Contents

MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS Scanning GuidePage Disclaimer of Warranty SOFTWARE LICENSE AGREEMENTGrant of License TermU.S. Government Restricted Rights Limitation of LiabilityGeneral 2 SOFTWARE LICENSE AGREEMENTCopyright TRADEMARKS AND COPYRIGHTTrademarks About This Guide PrefaceConventions Lineup of Our ManualsNetwork Administration Guide TopAccess GuideColor Guide Printing Guidee-Filing Guide To read manuals in PDF Portable Document Format filesNetwork Fax Guide User Management GuidePrecautions in this manual 8 Preface Chapter 1 Overview TABLE OF CONTENTSChapter 2 Scan to e-Filing Chapter 3 Scan to File or USBChapter Using TemplateCopy & File Internet FaxHow to Perform Scan Operations About Scan FeaturesOverview Confirming the Scan Job StatusAbout Scan Mode About Scan FeaturesScan to e-Filing Mode e-Fil ingScan to E-mail Mode Scan to File or USB ModeNetwork Folder USB MediaAbout Scan Speed About Expansion MemoriesColor Mode Available ResolutionResolution Color ModeScan Speed Full Color/Auto Color2 Pressmenu.the SCAN button on the control panel to enter the scan How to Perform Scan OperationsScanning Procedure for Single Agent 1 Place the originals How to Perform Scan Operations 3 Select a button of the desired scan mode18 How to Perform Scan Operations Scanning Procedure for Dual Agents 1 Place the originals5 Press the SCAN! button 2 Pressmenu.the SCAN button on the control panel to enter the scan 3 Select a button of the desired scan modeHow to Perform Scan Operations 20 How to Perform Scan Operations 5 Select the other button of the desired scan modeHow to Perform Scan Operations 6 Press the SCAN! button22 Confirming the Scan Job Status Confirming the Scan Job Statusy Items of table y ButtonsConfirming the Scan Log Confirming the Scan Logy Items of list y Buttons1 Overview 24 Confirming the Scan LogScan to e-Filing How to Perform Scan to e-FilingHow to Use Scanned Data Stored in e-Filing Scanning Procedure for Scan to e-Filing 1 Place the originals How to Perform Scan to e-Filing26 How to Perform Scan to e-Filing 2 Pressmenu.the SCAN button on the control panel to enter the scanHow to Perform Scan to e-Filing 3 Press the SCAN TO E-FILING button4 Press the BOX/FOLDER button 28 How to Perform Scan to e-Filing y ROTATION y COLOR MODEy SINGLE/2-SIDED SCAN y RESOLUTION 30 How to Perform Scan to e-Filingy ORIGINAL MODE y COMPRESSy ORIGINAL SIZE y BACKGROUND ADJUSTMENTy CONTRAST y SHARPNESS15 Press the SCAN! button 14 Press the ENTER button32 How to Perform Scan to e-Filing y RGB ADJUSTMENT16 If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press SCAN! to scan another original, or press the JOB FINISH button to finish scanning Using Scanned Data in e-Filing from e-Filing Web Utility How to Use Scanned Data Stored in e-FilingUsing Scanned Data in e-Filing from Touch Panel Display Scan to File or USB How to Perform Scan to File or USBHow to Use Scanned Data Stored as Files Scanning Procedure for Scan to File or USB 1 Place the originals How to Perform Scan to File or USB3 Press the SCAN TO FILE OR USB button 36 How to Perform Scan to File or USBHow to Perform Scan to File or USB If you want to store the scanned data in the USB media, connect the USB media to the equipment, press the MFP LOCAL button toUSB Connector Host USB Storage device y PASSWORD y LOGIN USER NAMEy SERVER NAME y NETWORK PATHy COMMAND PORT 40 How to Perform Scan to File or USBy LOGIN USER NAME y PASSWORDy LOGIN USER NAME How to Perform Scan to File or USBy PASSWORD y SERVER NAME42 How to Perform Scan to File or USB 9 Select the following items and press the EDIT buttony FILE FORMAT y MULTI/SINGLEy COLOR MODE How to Perform Scan to File or USBy RESOLUTION y SINGLE/2-SIDED SCANy ORIGINAL MODE 44 How to Perform Scan to File or USBy COMPRESS y EXPOSUREy BACKGROUND ADJUSTMENT How to Perform Scan to File or USBy RGB ADJUSTMENT y CONTRAST14 Press the ENTER button 46 How to Perform Scan to File or USB15 Press the SCAN! button 3 Scan to File or USBHow to Perform Scan to File or USB When Scanned Data Is Stored in USB Media How to Use Scanned Data Stored as FilesWhen Scanned Data Is Stored in MFP LOCAL How to Use Scanned Data Stored as Files When Scanned Data Is Stored in REMOTE 1 or3 Scan to File or USB 50 How to Use Scanned Data Stored as FilesScan to E-mail How to Perform Scan to E-mailScanning Procedure for Scan to E-mail 1 Place the originals How to Perform Scan to E-mail3 Press the SCAN TO E-MAIL button 52 How to Perform Scan to E-mailHow to Perform Scan to E-mail 7 Select the following items and press the Next button 6 Press the SUBJECT, BODY, and FILE NAME buttons to enter each item54 How to Perform Scan to E-mail y FILE FORMAT8 Specifyton. the following items as you require and click the EDIT but y COLOR MODE 56 How to Perform Scan to E-maily RESOLUTION y ROTATIONy ORIGINAL MODE How to Perform Scan to E-maily BACKGROUND ADJUSTMENT y EXPOSUREy RGB ADJUSTMENT 13 Press the ENTER buttony CONTRAST y SHARPNESS14 Press the SCAN! button Specifying Destinations4 Scan to E-mail Entering an E-mail address manually 1 Press the E-MAIL ADDRESS button60 How to Perform Scan to E-mail 2 Press the SETTINGS button 3 Press the SETTINGS buttonSelecting from address book 1 Press the contacts that you want to send4 Scan to E-mail Searching with ID number for a contact 1 Press the KNOWN ID button62 How to Perform Scan to E-mail How to Perform Scan to E-mail Searching with search strings from address book1 Press the SEARCH ADDRESS button 64 How to Perform Scan to E-mail 3 Press the contact that you want to send, and press the ENTER buttonSearching with search strings from LDAP server 4 Press the SETTINGS buttonHow to Perform Scan to E-mail 1 Press the SEARCH ADDRESS buttonpress the ENTER button 2 Press the DIR SERVICE buttonSelect the directory service name that you want to search from, and 4 Scan to E-mailHow to Perform Scan to E-mail 5 Press the contact that you want to send, and press the ENTER button68 How to Perform Scan to E-mail 6 Press the SETTINGS buttonSelecting from groups 1 Press the GROUP button How to Perform Scan to E-mail Searching with ID number of a group 1 Press the GROUP button2 Press the KNOWN ID button How to Perform Scan to E-mail Searching with group name 1 Press the GROUP button2 Press the SEARCH GROUP button 72 How to Perform Scan to E-mail 5 Press the SETTINGS buttonConfirming or removing E-mail addresses from destination y The DESTINATION screen is displayed 1 Press the DESTINATION button2 You can confirm the destinations that are currently specified 4 Scan to E-mail 74 How to Perform Scan to E-mailScanning Using Template Using TemplateRegistering Scan Template This section describes the instructions on how to use scan templatesScan Procedure using a template 1 Place the originals Scanning Using TemplatePress the template group button that contains the template that you want to recall78 Scanning Using Template 5 Press the template button that you want to recall1 Place the originals 7 Press the SCAN! button3 Press the SCAN TO E-MAIL button 80 Scanning Using Template2 Pressmenu.the SCAN button on the control panel to enter the scan Press the template group button that contains the template that you want to recall82 Scanning Using Template 8 Press the Scan to E-mail template button that you want to recall9 Press the SCAN! button 10 If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press SCAN! to scan another original, or press the JOB FINISH button to finish scanning Registering a scan template in public template group Registering Scan Template1 Pressmenu.the SCAN button on the control panel to enter the scan y PUBLIC TEMPLATE GROUPRegistering Scan Template 2 Press the buttons of the agent and set the scanning conditions4 Press the REGISTRATION button 6 Press the PASSWORD button y PASSWORD 8 Select the blank template button and press the SAVE buttony NAME y NAME5 Using Template Registering a scan template in a user template group1 Pressmenu.the SCAN button on the control panel to enter the scan 88 Registering Scan TemplateRegistering Scan Template 2 Press the buttons of the agent and set the scanning conditions4 Press the REGISTRATION button 90 Registering Scan Template y PASSWORD 7 Select the blank template button and press the SAVE buttony NAME y NAME92 Registering Scan Template 5 Using TemplateThis section describes the instructions on how to perform Copy & File How to Perform Copy & FileCopy & File Scanning Procedure for Copy & File 1 Place the originals How to Perform Copy & FileHow to Perform Copy & File 3 Press the COPY & FILE buttony LOGIN USER NAME 96 How to Perform Copy & Filey PASSWORD y COMMAND PORTy LOGIN USER NAME How to Perform Copy & Filey PASSWORD y NETWORK PATHy LOGIN USER NAME 98 How to Perform Copy & Filey PASSWORD y NETWORK PATH9 Press the START button 6 Copy & File 100 How to Perform Copy & FileInternet Fax How to Perform Internet FaxAbout Internet Fax Receiving Internet FaxInternet Fax Transmission Overview Precaution for Internet TransmissionAbout Internet Fax y Internet Fax to/from Client Computers About Internet Faxy Internet Fax to Internet Fax Sending Procedure for Internet Fax How to Perform Internet Fax1 Press the FAX button on the control panel press the OPTION buttony MODE y RESOLUTIONy EXPOSURE y TX TYPE6 Press the START button 5 Specify the E-mail addresses that you want to send106 How to Perform Internet Fax y SUBJECTEntering an E-mail address manually 1 Press the E-MAIL ADDRESS button Specifying Destinations108 How to Perform Internet Fax How to Perform Internet Fax 1 Press the E-MAIL button of the contacts that you want to sendSelecting from address book Searching with ID number for a contact 1 Press the KNOWN ID button110 How to Perform Internet Fax 3 Press the E-MIAL button of the contact that you want to sendSearching with search strings from address book 1 Press the SEARCH ADDRESS button3 Press the contact that you want to send, and press the ENTER button How to Perform Internet Fax112 How to Perform Internet Fax 2 Press the DIR SERVICE buttonSearching with search strings from LDAP server 1 Press the SEARCH ADDRESS buttonpress the ENTER button press the ENTER buttonSelecting from groups 1 Press the GROUP button 2 Press the group buttons that you want to select as the destination114 How to Perform Internet Fax 2 Press the KNOWN ID button How to Perform Internet FaxSearching with ID number of a group 1 Press the GROUP button 116 How to Perform Internet Fax 4 Press the group buttons that you want to select as the destinationSearching with group name 1 Press the GROUP button 2 Press the SEARCH GROUP buttonConfirming or removing E-mail addresses from destination Sending 2-sided Originals Advanced Function118 How to Perform Internet Fax 1 Press the DESTINATION button3 Press the ADDRESS button to return to the address menu Priority Transmission120 How to Perform Internet Fax 2 Press the ENTER button3 Press the ADDRESS button to return to the address menu 7 Internet FaxReceiving Automatically Receiving Internet FaxReceiving Manually 1 Press the USER FUNCTIONS button on the control panel122 Receiving Internet Fax 2 Press the USER button, and then press the CHECK E-MAIL3 Checking completes Scanning Remotely Using Remote Scan Driver Installing Remote Scan DriverRemote Scan Driver Errors Remote ScanPlanning for Installation Installing Remote Scan DriverInstalling the Remote Scan Driver Installing from Client Utilities CD-ROM2 Select your language and click OK 1 Insert the Client Utilities CD-ROM into the CD-ROM drive3 SelectNext. “I accept the terms of the license agreement” and click 4 Select “Custom” and click Next6 Click Next 5 Check “TOSHIBA e-STUDIO Remote Scan driver”7 Click Next 126 Installing Remote Scan Driver9 Click Finish Installing from TopAccess8 Click Next 4 Double-click the “InstallClient1.exe” file that you downloaded Installing Remote Scan driver from TopAccess2 Click the “Install Client1” link to download the installer file P.124 “Installing from Client Utilities CD-ROM” How to Scan Scanning Remotely Using Remote Scan DriverScanning using remote scan driver 4 Click Acquire Image or the same functional command in the File menuDiscovering the device automatically When You Are Running the First Time5 Specify the options and click Scan Discovering the device manually 2 When the process is completed, found devices are listed in the listSelection In the TopAccessDocMon Local Discovery dialog box, click Manualwant to monitor from the list and click OK Configuring Discovery Settings How to Use Remote Scan Driver2 Network - Enable IPX/SPX Search 3 Network - Enable TCP/IP Search4 Cancel 2 Page Settings/Image Settings tabFile menu Edit menu5 Original Mode 4 Color Mode6 Resolution 2 Single/2-Sided Scan3 Background Adjustment Adding a New Device Using Network DiscoveryChanging the Target Device 1 Click the Devices menu and select Select e-STUDIO Selecting the target device138 Scanning Remotely Using Remote Scan Driver 8 Remote ScanRemote Scan Driver Error Conditions Remote Scan Driver ErrorsCannot Find the Device Cannot Connect to the Device Found by Discovery140 Remote Scan Driver Errors INDEX SCAN TO E-FILING TopAccessDocMon Local DiscoverySCAN TO E-MAIL SEARCH ADDRESSFC-2500C/3500C/3510C OME060020A0 R060120A8401-TTEC MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS Scanning Guide2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN