VTech erisbusinesssystem 4-line office phones main console instruction

Answering system

Answering system setup

All feature settings below apply to both central (auto attendant) and private mailboxes.

Remote access code

Use this code to select a three-digit number to allow remote access of the answering system from another telephone. You can change the code to any number from 000-999. This code is 333 by default.

1.When the console is idle, press ANS SYS.

2.Press or to scroll to Ans Sys Setup, then press MENU/SELECT or /SKIP.

3.Press or to scroll to Remote Code, then press MENU/SELECT or /SKIP.

4.The screen displays Remote Code. Use the dialing keys to enter a three-digit remote code.

•Press DELETE to delete a digit.

•Press /REPEAT or /SKIP to move the cursor to the left or right.

Ans Sys Setup

>Remote Code

Msg Date/Time

Message Alert

Message Length

Call Screening

Remote Code

333_

5.Press MENU/SELECT to save the setting and return to

the previous menu. To exit without making changes, press CANCEL.

Message date/time


The message date and time is set to Announce by
default. During message playback, you hear the date					Ans Sys Setup
and time the message was received. You can change					Remote Code
this setting to skip the date and time information.					>Msg Date/Time
1.	When the console is idle, press ANS SYS.				Message Alert
					Message Length
2.	Press	or	to scroll to Ans Sys Setup, then press		Call Screening

	MENU/SELECT or			/SKIP.
3.	Press	or	to scroll to Msg Date/Time, then press
4.	MENU/SELECT or			/SKIP.	Msg Date/Time
	Press	or	to choose Announce or Skip.		>Announce
5.	Press MENU/SELECT to save the setting and return to				Skip

the previous menu. To exit without making changes, press CANCEL.

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VTech erisbusinesssystem 4-line office phones main console Answering system setup, Remote access code, Message date/time

Contents

User’s manual Congratulations Safety information Important safety information Especially about cordless telephones Parts checklist Table of contents Directory Index 119 Console overview Getting started Flash Main menu Using menus REC Console screen icons Lights Alert tones and lightsAlert tones Introduction Planning your system There are two installation methodsMethod 1 Install the console as a system telephone Use the existing Ethernet wall jack Set up a new network Method 2 Install the console as a stand-alone telephone Avoid placing the console too close to Installation Console installation Getting started Option 1 Connect to four single-line wall jacks Option 2 Connect to two 2-line wall jacks To set an extension number To set static IP when initially setting up the console Console installation system telephone Console installation stand-alone telephone To mount the console on the wall Wall mount installation Getting started Ethernet Switch Getting started See Console installation on pages XXX.XXX.X.X Press Select to proceed before you Connecting desksetsConsole connecting to this phone. Press Starting To register an UP407 cordless handset to your UP416 console Adding and registering a cordless handset To register an IS6100 cordless headset to your UP416 console Adding and registering a cordless headset Deregistering cordless handset and cordless headset To add a corded headset to the console Adding a corded headset Menu settings System setupSet extension number To change the extension number To release an extension number Release extension number To set the prime line Prime line Line group To enable the Auto set IP Network setup To enable Set static IP To disable Auto set IP Subnet mask XXX.XXX.X.X. Use the dialing keys to To change the discovery method Discovery method To check the network information Network info Ringer volume Telephone setup Ringer tone Set date/time MENU/SELECT or /SKIP LCD languageTo select English, Français or Español Home area code LCD contrast Key tone Call privacy Dial modeTo turn this feature on or off Hold reminder Music on hold To reset all feature settings to default Set defaultSet phone to default settings? Press ‘SELECT’ to confirm Phone rename Customer support Making and ending a call To make a call using the console Line indicatorsTo end a call using the console Telephone operation To make a call using a cordless headset To make a call using a corded headsetOn hook dialing predialing Full-duplex speakerphone Options while on calls Hold Switching between lines To turn call privacy back on during a call To turn call privacy off during a callPress MENU/SELECT to select Call Privacy To record a call Recording a callPress MENU/SELECT to choose Start recording To stop recording To access the call history while on a call To access the directory while on a callTo access the redial list while on a call To access the one-touch memory while on a call To view the 10 most recently dialed numbers RedialTo redial a number Press Speaker or Headset Console displays Press a 1-touch key to save the number To copy a redial entry to one-touch memory Auto-redial Join a call in progress Inviting parties using IntercomConference call To drop an outside line Call scenario Make an intercom call to an extension IntercomAnswer an intercom call End an intercom call Blind transfer Call transfer Transfer a call and speak to the receiving party Call transfer using intercom Assign a one-touch entry One touch Screen displays Press a 1-touch key to save the number MENU/SELECT or Review the one-touch entryTo dial a one-touch entry Edit the one-touch key Delete an one-touch key Exit the directory About the directoryCapacity Create a new directory entry Create directory entries Review directory entries Search by name Search directory Delete an entry Dial, delete or edit entriesDisplay dial Select Edit an entry Console displays Number saved to 1-touch key Copy a directory entry to one touchRepeat or Information about caller ID with call waiting About the caller ID How the caller ID information call log works Caller ID information Caller ID operation Missed new calls indicatorMemory match Review the caller ID information Dial a call history entry View dialing options Save a caller ID entry to the directory Press DELETE. The screen displays All calls history deleted Copy a caller ID entry to one touchTo delete all caller ID history entries On-screen message Reason Reasons for missing caller ID informationReasons for missing caller ID information Answering system capacity About the answering system Auto attendant on/off Auto attendant setupAuto attendant delay Announcement Choose General OGM or Directory OGM . When Night modeDay OGM , Night OGM or Directory OGM , then Press MENU/SELECT or /SKIP Set the start and end time of auto attendant announcement To default announcement? Reset auto attendant Private mailbox on/off Private mailbox setupPrivate mailbox delay To play an announcement Reset announcement to default? Call intercept Message date/time Answering system setupRemote access code Message Length Message alert Recording time Call screening Auto attendant operation Using the auto attendant OGM Auto attendant AA flow chart New message indication Answering system operationMessage playback To listen to messages in the mailbox Delete all central mailbox messages When a message is playing on the consoleOptions during playback Record memo Delete all private mailbox messages To remotely reach the answering system Remote accessRemote commands Press to play current private mailbox announcement Console display screen messages Appendix Dhcp 105 My telephone base doesn’t work at all TroubleshootingConsole displays Check Network Cannot dial out There is no dial tone Cannot make intercom calls Operation during a power failureCannot transfer outside calls Cannot join a conversation in progress Hear other calls while using my telephone My calls fade in and out while I’m using my corded handsetMy console does not ring when I receive a call My caller ID isn’t working Outgoing announcement is not clear System does not receive caller ID when on a callAuto attendant does not record messages Auto attendant announcement is not correct Have difficulty hearing messages Answering system does not respond to remote access commandsAnswering system is recording incomplete messages Common cure for electronic equipment Taking care of your telephone Maintenance Industry Canada FCC part 68 and Acta Can ICES-3 A/NMB-3A FCC part What does this limited warranty cover? Limited warranty 117 Technical speciﬁcations Index Index Index