Xerox 560, 550 manual Analyzing a PDF job, Performing a preflight check

34 Chapter 5—Printing from the color server

The preflight report always reflects the last preflight run. If more than one preflight check is run on a job, the latest preflight report overrides the previous. When a preflight report is produced, the date and time of the preflight check are indicated in the Job History window.

Note: Since the Preflight report dialog box lists all key job components (missing and found), you can use this report to view the existing (found) key job components—for example, the list of the existing fonts in a job, and their corresponding paths.

Analyzing a PDF job

You cannot use the PDF analyzer or perform a Preflight check on PDF files that are locked or protected. If you do, a message will appear stating that the file is encrypted.

1.In the Storage area, right-click the PDF file, and select PDF Analyzer.

2.In the PDF PreFlight Settings area, do one of the following:

●To check the entire PDF file, select Complete Document.

●To check specific pages, select Pages, and enter the desired page range.

3.If you do not want the report to automatically open when it is generated, clear the Display report automatically check box.

4.If desired, change the report file name. By default, the report file name consists of the original file name and the suffix _rep —for example, if the file to be checked is sample.pdf, the report file is named sample_rep.pdf.

5.If you want to save the report to a specific location, click Browse and navigate to the desired location.

6.Click Run.

The PDF report is generated and opens automatically.

Performing a preflight check

Check the status of key components before the job is sent for printing.

You cannot perform a preflight check on PDF files that are locked or protected. If you do, a message will appear stating that the file is encrypted.

1.Open the job parameters window of the job that you want to perform a preflight check.

2.Select Services, and then select Preflight.