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Lexmark 26C0231, X54x, 26C0230, X544DN manual Printing on specialty media, Tips on using letterhead

Models: X544DN 26C0231 26C0230 X54x

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Printing on specialty media

Tips on using letterhead

Page orientation is important when printing on letterhead. Use the following table to determine which direction to load the letterhead:

Source or process

•Standard 250-sheet tray

•Optional 550-sheet tray

•Simplex (one-sided) printing from trays

Print side and paper orientation

Printed letterhead design is placed faceup. The top edge of the sheet with the logo is placed at the front of the tray.

Duplex (two-sided) printing from trays

Printed letterhead design is placed facedown. The top edge of the sheet with the logo is placed at the back of the tray.

Note: Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable for laser printers.

Printing

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Lexmark 26C0231, X54x, 26C0230, X544DN manual Printing on specialty media, Tips on using letterhead

Contents

Users Guide AugustContents Paper and specialty media guide CopyingMailing FaxingCustomizing fax settings 101109 149163 191 194199 222 239Page Safety info rm ation Page Learnin g about the printer Finding information about the printerSelecting a location for the printer Click Technical Support100 mm 3.9 482.6 mm 19 360 mm 14 Printer configurations Basic functions of the scannerBasic models Understanding the ADF and scanner glass Using the ADFUsing the scanner glass Understanding the printer control panelSelections and settings Display area Learning about the printer Learning about the printer Left arrow Indicator light Back Keypad Front USB port Shortcuts Hook Options Resolution Add itional p rinter se t up Installing internal optionsInstalling a memory card Available optionsAdditional printer setup Use the illustration below to locate the connector Notches Ridges Installing a flash memory or font card Additional printer setup Use the illustration below to locate the connector Plastic pins Metal pins Installing hardware options Installing a 650-sheet duo drawerPage Attaching cables Verifying printer setup Printing menu settings pagesPrinting a network setup Setting up the printer software Installing printer softwareUpdating available options in the printer driver Windows XP Linking trays Load in g pape r a nd s p ecialty mediaLinking and unlinking trays Unlinking traysSetting the Paper Size and Paper Type Configuring Universal paper settingsSpecify a unit of measurement Loading the standard 250-sheet tray Specify the paper height and widthPage Loading the optional 650-sheet duo drawer Using the multipurpose feeder Tab Stack height limiter Using the manual feeder For Windows usersFor Macintosh users Page Paper characteristics Pap er and specialty m e dia g uidePaper guidelines Selecting preprinted forms and letterhead Supported paper sizes, types, and weights Storing paperPaper sizes supported by the printer Paper types supported by the printer Paper types and weights supported by the printer Standard 250-sheet Optional 550-sheet Tray TrayPaper capacities Input capacitiesUsing recycled paper and other office papers Output capacityPrin ting Printing a documentTips on using letterhead Printing on specialty mediaTips on using transparencies Tips on using envelopesPage Tips on using card stock Printing from a flash drivePage Printing photos from a PictBridge-enabled digital camera Printing information pagesPrinting a font sample list Canceling a print job from the computer Canceling a print jobCanceling a print job from the printer control panel Printing a directory listClick Hardware and Sound Click Printers Making copies Copying using the ADFCop ying Making a quick copyCopying on specialty media Copying using the scanner glassCopying photos Copying to transparenciesCustomizing copy settings Copying to letterheadCopying from one size to another Copying on both sides of the paper duplexing Reducing or enlarging copies Making a copy lighter or darkerAdjusting copy quality Placing separator sheets between copies Copying multiple pages onto a single sheetCanceling a copy job Improving copy qualitySetting up the e-mail function MailingGetting ready to e-mail Sending an e-mail using the keypad Creating an e-mail shortcut using the Embedded Web ServerSetting up the address book Mailing a documentSending an e-mail using a shortcut number Using the address bookManually entering an e-mail address Canceling an e-mail Sending an e-mail using the address bookFaxing Getting the printer ready to faxInitial fax setup Using the printer control panel for fax setupUsing the Embedded Web Server for fax setup Choosing a fax connectionConnecting to an analog telephone line Connecting to a DSL serviceConnecting to a PBX or Isdn system Connecting to a Distinctive Ring Service Page Faxing Connecting to an adapter for your country or region Country/regionFaxing Page Austria, Germany, and Switzerland Connecting to a computer with a modem Page Setting the outgoing fax name and number Setting the date and timeTurning daylight saving time on or off Page Save as Shortcut appears Using fax destination shortcuts Using shortcuts and the address bookCustomizing fax settings Using the address bookMaking a fax lighter or darker Sending a fax at a scheduled timeViewing a fax log Understanding fax options Canceling an outgoing faxContent Original SizeHolding and forwarding faxes ResolutionImproving fax quality DarknessForwarding a fax LdssScanning to a computer or USB flash memory device Scanning to a computerScanning to a USB flash memory device Press Start To Begin appearsUnderstanding scan to computer options Using the Scan Center softwareUnderstanding the Scan Center features Improving scan qualityUsing the ScanBack utility Using the ScanBack Utility100 Paper tray recommendations Clearing jamsAvoiding jams Paper recommendationsUnderstanding jam numbers and locations 102Paper jam 103104 105 106 107 108 Und ersta ndin g prin t e r men us Menus list109 Paper menu Default Source menuSupplies menu 110Size/Type menu 111112 Manual Paper TypePaper Texture menu 113114 Paper Weight menu 115Paper Loading menu 116Custom Types menu 117Universal Setup menu Custom Scan Sizes menu118 Reports menu Reports menu119 Network menu Network/PortsActive NIC menu 120Wireless menu 121USB menu 122123 Settings menu General Settings menu124 125 Formats the printer date Formats the printer time126 Copy Settings menu 127128 Original SizeFax Settings menu 129Fax Send Settings 130131 132 Fax Receive Settings 133Fax Log Settings 134Flash Drive menu Flash Drive menu135 136 Print Settings 137Finishing menu Print SettingsSetup menu 138139 Quality menu 140141 Utilities menu 142PostScript menu PCL Emul menu143 144 Image menu 145PictBridge menu 146Set Date and Time 147148 Time Zone Europe and AfricaList of status and error messages Und ersta nding prin t e r message sFax complete Color LowDialing Fax failedInvalid Engine Code Ladp connection errorMaintenance Invalid Network CodeNo analog phone line Menus disabledPower Saver No answerProgramming Code Printing errorReading error Remove drive Reading dataScan Document Too Long Replace color cartridgeReplace PC Kit Scan to USB failedTray x Missing Unsupported ModeUSB drive disabled Unsupported USB device, please removeYy Replace Unsupported color Cartridge Insufficient memory to support Resource Save featurePpds Font Error Short paperToo many flash options installed Network x Software ErrorStandard USB Port Disabled Defective flash detectedReplace waste toner box Too many trays attachedIncompatible tray Yy Waste toner box missing24x Paper Jam Check Tray Yy Paper jam area namePaper Jam Check Duplex 159Flatbed Cover Open ADF Scanning JamsPaper Missing ADF Jam940.01 Scanner DisabledScanner Auto Disabled 941.01943.02 Service message942.02 162Checking the status of supplies Main taining th e prin t erStoring supplies Conserving suppliesOrdering supplies Ordering toner cartridges164 Ordering imaging kits Ordering a waste toner bottle165 Replacing supplies Replacing the waste toner bottle166 167 168 Replacing a black imaging kit 169170 171 172 173 174 Replacing a black and color imaging kit 175176 177 178 179 Replacing a toner cartridge 180181 Replacing a developer unit 182183 184 185 186 187 Cleaning the exterior of the printer Recycling Lexmark products188 Before moving the printer Cleaning the scanner glassMoving the printer 189Moving the printer to another location Shipping the printer190 Adjusting Power Saver Adm inistra tiv e support191 Using the Embedded Web Server Setting up e-mail alerts192 Viewing reports 193Error message about reading USB drive appears Solving basic printer problemsSolving printing problems Troublesho otingJobs do not print Job takes longer than expected to print195 Tray linking does not work Job prints from the wrong tray or on the wrong paperIncorrect characters print Large jobs do not collateCopier does not respond Solving copy problemsUnexpected page breaks occur Scanner unit does not closePoor copy quality 198Checking an unresponsive scanner Solving scanner problemsPartial document or photo copies 199Poor scanned image quality Scan was not successfulScanning takes too long or freezes the computer 200Cannot scan from a computer Solving fax problemsPartial document or photo scans Caller ID is not shownCannot send or receive a fax 202Can send but not receive faxes 203Can receive but not send faxes Received fax has poor print quality204 Solving option problems Blocking junk faxes205 Drawers Multipurpose feeder206 Paper frequently jams Solving paper feed problemsMemory card That jammed does not reprint after you clear the jamCharacters have jagged or uneven edges Solving print quality problemsBlank pages 208Gray background Clipped imagesDark lines 209210 Incorrect marginsLight colored line, white line, or incorrectly colored line Toner Cartridge MAY be Defective211 Paper curlPrint irregularities Has the Paper Absorbed Moisture DUE to High HUMIDITY?Print is too light Repeating defectsSkewed print 212Make Sure Color Saver is SET to OFF Check the DARKNESS, BRIGHTNESS, and Contrast Settings213 Toner Cartridge MAY be LOWPrint is too dark 214Toner rubs off Solid color pagesToner fog or background shading appears on 215Toner specks Transparency print quality is poor216 Color misregistration Solving color quality problemsUneven print density 217FAQ about color printing 218Printed page appears tinted. Can I adjust the color? 219What are detailed Color Samples and how do I access them? 220Embedded Web Server does not open 221Product information Edition notice222 Trademarks 223European Community EC directives conformity Industry Canada compliance statementAvis de conformité aux normes de l’industrie du Canada Exposure to radio frequency radiation225 226 ΤΗΣ Οδηγιασ 1999/5/ΕΚTemperature information Noise emission levels227 228 South Africa telecommunications notice 229Verwendung dieses Produkts in der Schweiz Using this product in SwitzerlandUtilisation de ce produit en Suisse Uso del prodotto in SvizzeraLaser notice Power consumptionStatic sensitivity notice Laser advisory labelStatement of Limited Warranty 232Limited warranty 233234 Limitation of liabilityLexmark Software Limited Warranty and License Agreements 235236 237 238 Microsoft Corporation NoticesIndex Numerics239 240 Photos Placing separator sheets between copies241 242 243 Computer Partial document or photo scans244 Diamonds245