Setting up the printer software | Lexmark X544DN, X54x, 26C0230

Setting up the printer software

Installing printer software

A printer driver is software that lets the computer communicate with the printer. The printer software is typically installed during the initial printer setup. If you need to install the software after setup, follow these instructions:

For Windows users

1Close all open software programs.

2Insert the Software and Documentation CD.

3From the main installation dialog, click Install.

4Follow the instructions on the screen.

For Macintosh users

1Close all open software applications.

2Insert the Software and Documentation CD.

3From the Finder desktop, double-click the printer CD icon that automatically appears.

4Double-click the Install icon.

5Follow the instructions on the screen.

Using the World Wide Web

1Go to the Lexmark Web site at www.lexmark.com.

2From the Drivers & Downloads menu, click Driver Finder.

3Select your printer, and then select your operating system.

4Download the driver and install the printer software.

Updating available options in the printer driver

Once the printer software and any options are installed, it may be necessary to manually add the options in the printer driver to make them available for print jobs.

For Windows users

1Do one of the following:

In Windows Vista a Click .

b Click Control Panel.

c Click Hardware and Sound. d Click Printers.

Additional printer setup

35

Image 35

Lexmark X544DN, X54x, 26C0230, 26C0231 manual Setting up the printer software, Installing printer software

Contents

August Users Guide Contents Copying Paper and specialty media guide Faxing Mailing 101 Customizing fax settings 163 109149 194 191 199 239 222Page Safety info rm ation Page Finding information about the printer Learnin g about the printer Click Technical Support Selecting a location for the printer 100 mm 3.9 482.6 mm 19 360 mm 14 Basic models Printer configurationsBasic functions of the scanner Understanding the printer control panel Using the ADFUsing the scanner glass Understanding the ADF and scanner glass Selections and settings Display area Learning about the printer Learning about the printer Left arrow Indicator light Back Keypad Front USB port Shortcuts Hook Options Resolution Available options Installing internal optionsInstalling a memory card Add itional p rinter se t up Additional printer setup Use the illustration below to locate the connector Notches Ridges Installing a flash memory or font card Additional printer setup Use the illustration below to locate the connector Plastic pins Metal pins Installing a 650-sheet duo drawer Installing hardware optionsPage Attaching cables Printing a network setup Verifying printer setupPrinting menu settings pages Updating available options in the printer driver Setting up the printer softwareInstalling printer software Windows XP Unlinking trays Load in g pape r a nd s p ecialty mediaLinking and unlinking trays Linking trays Specify a unit of measurement Setting the Paper Size and Paper TypeConfiguring Universal paper settings Specify the paper height and width Loading the standard 250-sheet trayPage Loading the optional 650-sheet duo drawer Using the multipurpose feeder Tab Stack height limiter For Macintosh users Using the manual feederFor Windows users Page Paper guidelines Paper characteristicsPap er and specialty m e dia g uide Selecting preprinted forms and letterhead Paper sizes supported by the printer Supported paper sizes, types, and weightsStoring paper Paper types supported by the printer Standard 250-sheet Optional 550-sheet Tray Tray Paper types and weights supported by the printer Input capacities Paper capacities Output capacity Using recycled paper and other office papers Printing a document Prin ting Printing on specialty media Tips on using letterhead Tips on using envelopes Tips on using transparenciesPage Printing from a flash drive Tips on using card stockPage Printing a font sample list Printing photos from a PictBridge-enabled digital cameraPrinting information pages Printing a directory list Canceling a print jobCanceling a print job from the printer control panel Canceling a print job from the computer Click Hardware and Sound Click Printers Making a quick copy Copying using the ADFCop ying Making copies Copying to transparencies Copying using the scanner glassCopying photos Copying on specialty media Copying from one size to another Customizing copy settingsCopying to letterhead Copying on both sides of the paper duplexing Making a copy lighter or darker Reducing or enlarging copies Adjusting copy quality Copying multiple pages onto a single sheet Placing separator sheets between copies Improving copy quality Canceling a copy job Getting ready to e-mail Setting up the e-mail functionMailing Mailing a document Creating an e-mail shortcut using the Embedded Web ServerSetting up the address book Sending an e-mail using the keypad Manually entering an e-mail address Sending an e-mail using a shortcut numberUsing the address book Sending an e-mail using the address book Canceling an e-mail Getting the printer ready to fax Faxing Using the printer control panel for fax setup Initial fax setup Choosing a fax connection Using the Embedded Web Server for fax setup Connecting to a DSL service Connecting to an analog telephone line Connecting to a PBX or Isdn system Connecting to a Distinctive Ring Service Page Faxing Country/region Connecting to an adapter for your country or region Faxing Page Austria, Germany, and Switzerland Connecting to a computer with a modem Page Setting the date and time Setting the outgoing fax name and number Turning daylight saving time on or off Page Save as Shortcut appears Using the address book Using shortcuts and the address bookCustomizing fax settings Using fax destination shortcuts Viewing a fax log Making a fax lighter or darkerSending a fax at a scheduled time Original Size Canceling an outgoing faxContent Understanding fax options Darkness ResolutionImproving fax quality Holding and forwarding faxes Ldss Forwarding a fax Scanning to a computer Scanning to a computer or USB flash memory device Press Start To Begin appears Scanning to a USB flash memory device Improving scan quality Using the Scan Center softwareUnderstanding the Scan Center features Understanding scan to computer options 100 Using the ScanBack utilityUsing the ScanBack Utility Paper recommendations Clearing jamsAvoiding jams Paper tray recommendations 102 Understanding jam numbers and locations 103 Paper jam 104 105 106 107 108 109 Und ersta ndin g prin t e r men usMenus list 110 Default Source menuSupplies menu Paper menu 111 Size/Type menu Manual Paper Type 112 113 Paper Texture menu 114 115 Paper Weight menu 116 Paper Loading menu 117 Custom Types menu 118 Universal Setup menuCustom Scan Sizes menu 119 Reports menuReports menu 120 Network/PortsActive NIC menu Network menu 121 Wireless menu 122 USB menu 123 124 Settings menuGeneral Settings menu Formats the printer date Formats the printer time 125 126 127 Copy Settings menu Original Size 128 129 Fax Settings menu 130 Fax Send Settings 131 132 133 Fax Receive Settings 134 Fax Log Settings 135 Flash Drive menuFlash Drive menu 136 137 Print Settings 138 Print SettingsSetup menu Finishing menu 139 140 Quality menu 141 142 Utilities menu 143 PostScript menuPCL Emul menu 144 145 Image menu 146 PictBridge menu 147 Set Date and Time Time Zone Europe and Africa 148 Und ersta nding prin t e r message s List of status and error messages Fax failed Color LowDialing Fax complete Invalid Network Code Ladp connection errorMaintenance Invalid Engine Code No answer Menus disabledPower Saver No analog phone line Reading data Printing errorReading error Remove drive Programming Code Scan to USB failed Replace color cartridgeReplace PC Kit Scan Document Too Long Unsupported USB device, please remove Unsupported ModeUSB drive disabled Tray x Missing Short paper Insufficient memory to support Resource Save featurePpds Font Error Yy Replace Unsupported color Cartridge Defective flash detected Network x Software ErrorStandard USB Port Disabled Too many flash options installed Yy Waste toner box missing Too many trays attachedIncompatible tray Replace waste toner box 159 Yy Paper jam area namePaper Jam Check Duplex 24x Paper Jam Check Tray ADF Jam ADF Scanning JamsPaper Missing Flatbed Cover Open 941.01 Scanner DisabledScanner Auto Disabled 940.01 162 Service message942.02 943.02 Conserving supplies Main taining th e prin t erStoring supplies Checking the status of supplies 164 Ordering suppliesOrdering toner cartridges 165 Ordering imaging kitsOrdering a waste toner bottle 166 Replacing suppliesReplacing the waste toner bottle 167 168 169 Replacing a black imaging kit 170 171 172 173 174 175 Replacing a black and color imaging kit 176 177 178 179 180 Replacing a toner cartridge 181 182 Replacing a developer unit 183 184 185 186 187 188 Cleaning the exterior of the printerRecycling Lexmark products 189 Cleaning the scanner glassMoving the printer Before moving the printer 190 Moving the printer to another locationShipping the printer 191 Adjusting Power SaverAdm inistra tiv e support 192 Using the Embedded Web ServerSetting up e-mail alerts 193 Viewing reports Troublesho oting Solving basic printer problemsSolving printing problems Error message about reading USB drive appears 195 Jobs do not printJob takes longer than expected to print Large jobs do not collate Job prints from the wrong tray or on the wrong paperIncorrect characters print Tray linking does not work Scanner unit does not close Solving copy problemsUnexpected page breaks occur Copier does not respond 198 Poor copy quality 199 Solving scanner problemsPartial document or photo copies Checking an unresponsive scanner 200 Scan was not successfulScanning takes too long or freezes the computer Poor scanned image quality Caller ID is not shown Solving fax problemsPartial document or photo scans Cannot scan from a computer 202 Cannot send or receive a fax 203 Can send but not receive faxes 204 Can receive but not send faxesReceived fax has poor print quality 205 Solving option problemsBlocking junk faxes 206 DrawersMultipurpose feeder That jammed does not reprint after you clear the jam Solving paper feed problemsMemory card Paper frequently jams 208 Solving print quality problemsBlank pages Characters have jagged or uneven edges 209 Clipped imagesDark lines Gray background Toner Cartridge MAY be Defective Incorrect marginsLight colored line, white line, or incorrectly colored line 210 Has the Paper Absorbed Moisture DUE to High HUMIDITY? Paper curlPrint irregularities 211 212 Repeating defectsSkewed print Print is too light Toner Cartridge MAY be LOW Check the DARKNESS, BRIGHTNESS, and Contrast Settings213 Make Sure Color Saver is SET to OFF 214 Print is too dark 215 Solid color pagesToner fog or background shading appears on Toner rubs off 216 Toner specksTransparency print quality is poor 217 Solving color quality problemsUneven print density Color misregistration 218 FAQ about color printing 219 Printed page appears tinted. Can I adjust the color? 220 What are detailed Color Samples and how do I access them? 221 Embedded Web Server does not open 222 Product informationEdition notice 223 Trademarks Exposure to radio frequency radiation Industry Canada compliance statementAvis de conformité aux normes de l’industrie du Canada European Community EC directives conformity 225 ΤΗΣ Οδηγιασ 1999/5/ΕΚ 226 227 Temperature informationNoise emission levels 228 229 South Africa telecommunications notice Uso del prodotto in Svizzera Using this product in SwitzerlandUtilisation de ce produit en Suisse Verwendung dieses Produkts in der Schweiz Laser advisory label Power consumptionStatic sensitivity notice Laser notice 232 Statement of Limited Warranty 233 Limited warranty Limitation of liability 234 235 Lexmark Software Limited Warranty and License Agreements 236 237 Microsoft Corporation Notices 238 239 IndexNumerics Photos Placing separator sheets between copies 240 241 242 Computer Partial document or photo scans 243 Diamonds 244 245