Initial fax setup | Lexmark X544DN, X54x, 26C0230, 26C0231 manual

Initial fax setup

Many countries and regions require outgoing faxes to contain the following information in a margin at the top or bottom of each transmitted page, or on the first page of the transmission: station name (identification of the business, other entity, or individual sending the message) and station number (telephone number of the sending fax machine, business, other entity, or individual).

To enter your fax setup information, use the printer control panel, or use your browser to access the Embedded Web Server and then enter the Settings menu.

Note: If you do not have a TCP/IP environment, then you must use the printer control panel to enter your fax setup information.

Using the printer control panel for fax setup

When the printer is turned on for the first time or if the printer has been off for an extended time, a series of start-up screens appear. If the printer has fax capabilities, then the following screens appear:

Station Name

Station Number

1When Station Name appears, enter the name to be printed on all outgoing faxes.

aPress the button on the numeric keypad that corresponds with the number or letter you want. The first time you press the button, the number for that button appears. When you press the button again, one of the letters assigned to that button appears.

bPress the right arrow button to move to the next space, or wait a few seconds and the cursor will move to the next space.

2After entering the Station Name, press . The display changes to Station Number.

Faxing

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Lexmark X544DN, X54x, 26C0230, 26C0231 manual Initial fax setup, Using the printer control panel for fax setup

Contents

August Users Guide Contents Copying Paper and specialty media guide Faxing Mailing 101 Customizing fax settings 109 149163 194 191 199 239 222Page Safety info rm ation Page Finding information about the printer Learnin g about the printer Click Technical Support Selecting a location for the printer 100 mm 3.9 482.6 mm 19 360 mm 14 Printer configurations Basic functions of the scannerBasic models Understanding the printer control panel Using the ADFUsing the scanner glass Understanding the ADF and scanner glass Selections and settings Display area Learning about the printer Learning about the printer Left arrow Indicator light Back Keypad Front USB port Shortcuts Hook Options Resolution Available options Installing internal optionsInstalling a memory card Add itional p rinter se t up Additional printer setup Use the illustration below to locate the connector Notches Ridges Installing a flash memory or font card Additional printer setup Use the illustration below to locate the connector Plastic pins Metal pins Installing a 650-sheet duo drawer Installing hardware optionsPage Attaching cables Verifying printer setup Printing menu settings pagesPrinting a network setup Setting up the printer software Installing printer softwareUpdating available options in the printer driver Windows XP Unlinking trays Load in g pape r a nd s p ecialty mediaLinking and unlinking trays Linking trays Setting the Paper Size and Paper Type Configuring Universal paper settingsSpecify a unit of measurement Specify the paper height and width Loading the standard 250-sheet trayPage Loading the optional 650-sheet duo drawer Using the multipurpose feeder Tab Stack height limiter Using the manual feeder For Windows usersFor Macintosh users Page Paper characteristics Pap er and specialty m e dia g uidePaper guidelines Selecting preprinted forms and letterhead Supported paper sizes, types, and weights Storing paperPaper sizes supported by the printer Paper types supported by the printer Standard 250-sheet Optional 550-sheet Tray Tray Paper types and weights supported by the printer Input capacities Paper capacities Output capacity Using recycled paper and other office papers Printing a document Prin ting Printing on specialty media Tips on using letterhead Tips on using envelopes Tips on using transparenciesPage Printing from a flash drive Tips on using card stockPage Printing photos from a PictBridge-enabled digital camera Printing information pagesPrinting a font sample list Printing a directory list Canceling a print jobCanceling a print job from the printer control panel Canceling a print job from the computer Click Hardware and Sound Click Printers Making a quick copy Copying using the ADFCop ying Making copies Copying to transparencies Copying using the scanner glassCopying photos Copying on specialty media Customizing copy settings Copying to letterheadCopying from one size to another Copying on both sides of the paper duplexing Making a copy lighter or darker Reducing or enlarging copies Adjusting copy quality Copying multiple pages onto a single sheet Placing separator sheets between copies Improving copy quality Canceling a copy job Setting up the e-mail function MailingGetting ready to e-mail Mailing a document Creating an e-mail shortcut using the Embedded Web ServerSetting up the address book Sending an e-mail using the keypad Sending an e-mail using a shortcut number Using the address bookManually entering an e-mail address Sending an e-mail using the address book Canceling an e-mail Getting the printer ready to fax Faxing Using the printer control panel for fax setup Initial fax setup Choosing a fax connection Using the Embedded Web Server for fax setup Connecting to a DSL service Connecting to an analog telephone line Connecting to a PBX or Isdn system Connecting to a Distinctive Ring Service Page Faxing Country/region Connecting to an adapter for your country or region Faxing Page Austria, Germany, and Switzerland Connecting to a computer with a modem Page Setting the date and time Setting the outgoing fax name and number Turning daylight saving time on or off Page Save as Shortcut appears Using the address book Using shortcuts and the address bookCustomizing fax settings Using fax destination shortcuts Making a fax lighter or darker Sending a fax at a scheduled timeViewing a fax log Original Size Canceling an outgoing faxContent Understanding fax options Darkness ResolutionImproving fax quality Holding and forwarding faxes Ldss Forwarding a fax Scanning to a computer Scanning to a computer or USB flash memory device Press Start To Begin appears Scanning to a USB flash memory device Improving scan quality Using the Scan Center softwareUnderstanding the Scan Center features Understanding scan to computer options Using the ScanBack utility Using the ScanBack Utility100 Paper recommendations Clearing jamsAvoiding jams Paper tray recommendations 102 Understanding jam numbers and locations 103 Paper jam 104 105 106 107 108 Und ersta ndin g prin t e r men us Menus list109 110 Default Source menuSupplies menu Paper menu 111 Size/Type menu Manual Paper Type 112 113 Paper Texture menu 114 115 Paper Weight menu 116 Paper Loading menu 117 Custom Types menu Universal Setup menu Custom Scan Sizes menu118 Reports menu Reports menu119 120 Network/PortsActive NIC menu Network menu 121 Wireless menu 122 USB menu 123 Settings menu General Settings menu124 Formats the printer date Formats the printer time 125 126 127 Copy Settings menu Original Size 128 129 Fax Settings menu 130 Fax Send Settings 131 132 133 Fax Receive Settings 134 Fax Log Settings Flash Drive menu Flash Drive menu135 136 137 Print Settings 138 Print SettingsSetup menu Finishing menu 139 140 Quality menu 141 142 Utilities menu PostScript menu PCL Emul menu143 144 145 Image menu 146 PictBridge menu 147 Set Date and Time Time Zone Europe and Africa 148 Und ersta nding prin t e r message s List of status and error messages Fax failed Color LowDialing Fax complete Invalid Network Code Ladp connection errorMaintenance Invalid Engine Code No answer Menus disabledPower Saver No analog phone line Reading data Printing errorReading error Remove drive Programming Code Scan to USB failed Replace color cartridgeReplace PC Kit Scan Document Too Long Unsupported USB device, please remove Unsupported ModeUSB drive disabled Tray x Missing Short paper Insufficient memory to support Resource Save featurePpds Font Error Yy Replace Unsupported color Cartridge Defective flash detected Network x Software ErrorStandard USB Port Disabled Too many flash options installed Yy Waste toner box missing Too many trays attachedIncompatible tray Replace waste toner box 159 Yy Paper jam area namePaper Jam Check Duplex 24x Paper Jam Check Tray ADF Jam ADF Scanning JamsPaper Missing Flatbed Cover Open 941.01 Scanner DisabledScanner Auto Disabled 940.01 162 Service message942.02 943.02 Conserving supplies Main taining th e prin t erStoring supplies Checking the status of supplies Ordering supplies Ordering toner cartridges164 Ordering imaging kits Ordering a waste toner bottle165 Replacing supplies Replacing the waste toner bottle166 167 168 169 Replacing a black imaging kit 170 171 172 173 174 175 Replacing a black and color imaging kit 176 177 178 179 180 Replacing a toner cartridge 181 182 Replacing a developer unit 183 184 185 186 187 Cleaning the exterior of the printer Recycling Lexmark products188 189 Cleaning the scanner glassMoving the printer Before moving the printer Moving the printer to another location Shipping the printer190 Adjusting Power Saver Adm inistra tiv e support191 Using the Embedded Web Server Setting up e-mail alerts192 193 Viewing reports Troublesho oting Solving basic printer problemsSolving printing problems Error message about reading USB drive appears Jobs do not print Job takes longer than expected to print195 Large jobs do not collate Job prints from the wrong tray or on the wrong paperIncorrect characters print Tray linking does not work Scanner unit does not close Solving copy problemsUnexpected page breaks occur Copier does not respond 198 Poor copy quality 199 Solving scanner problemsPartial document or photo copies Checking an unresponsive scanner 200 Scan was not successfulScanning takes too long or freezes the computer Poor scanned image quality Caller ID is not shown Solving fax problemsPartial document or photo scans Cannot scan from a computer 202 Cannot send or receive a fax 203 Can send but not receive faxes Can receive but not send faxes Received fax has poor print quality204 Solving option problems Blocking junk faxes205 Drawers Multipurpose feeder206 That jammed does not reprint after you clear the jam Solving paper feed problemsMemory card Paper frequently jams 208 Solving print quality problemsBlank pages Characters have jagged or uneven edges 209 Clipped imagesDark lines Gray background Toner Cartridge MAY be Defective Incorrect marginsLight colored line, white line, or incorrectly colored line 210 Has the Paper Absorbed Moisture DUE to High HUMIDITY? Paper curlPrint irregularities 211 212 Repeating defectsSkewed print Print is too light Toner Cartridge MAY be LOW Check the DARKNESS, BRIGHTNESS, and Contrast Settings213 Make Sure Color Saver is SET to OFF 214 Print is too dark 215 Solid color pagesToner fog or background shading appears on Toner rubs off Toner specks Transparency print quality is poor216 217 Solving color quality problemsUneven print density Color misregistration 218 FAQ about color printing 219 Printed page appears tinted. Can I adjust the color? 220 What are detailed Color Samples and how do I access them? 221 Embedded Web Server does not open Product information Edition notice222 223 Trademarks Exposure to radio frequency radiation Industry Canada compliance statementAvis de conformité aux normes de l’industrie du Canada European Community EC directives conformity 225 ΤΗΣ Οδηγιασ 1999/5/ΕΚ 226 Temperature information Noise emission levels227 228 229 South Africa telecommunications notice Uso del prodotto in Svizzera Using this product in SwitzerlandUtilisation de ce produit en Suisse Verwendung dieses Produkts in der Schweiz Laser advisory label Power consumptionStatic sensitivity notice Laser notice 232 Statement of Limited Warranty 233 Limited warranty Limitation of liability 234 235 Lexmark Software Limited Warranty and License Agreements 236 237 Microsoft Corporation Notices 238 Index Numerics239 Photos Placing separator sheets between copies 240 241 242 Computer Partial document or photo scans 243 Diamonds 244 245