Sending an e-mail using a shortcut number | Lexmark X54x, 26C0230

3From the printer control panel, press the Scan/Email button.

Scan to E-mail appears.

4Press .

Search or Manual Entry appears.

Note: If there are no entries in the address book, then Manual Entry appears.

5Press to search the address book or press the arrow buttons until Manual appears, and then press to select or enter an e-mail address.

Using the address book

aAfter selecting Search on the printer control panel, press the arrow buttons until the address you want appears, and then press .

bPress 1 to search for another address or press 2 to end the search. After you press 2, Press Start To Begin appears.

cPress to send a black only copy or to send a color copy.

Manually entering an e-mail address

After selecting Manual on the printer control panel, Entry Name appears on the first line and a blank line with a blinking cursor appears on the second line.

aPress the button on the numeric keypad that corresponds with the number or letter you want. The first time you press the button, the number for that button appears. When you press the button again, one of the letters assigned to that button appears.

bPress the right arrow button to move to the next space, or wait a few seconds and the cursor will move to the next space.

cOnce the e-mail address is entered, press .

Another E-mail? 1=Yes 2=NO appears.

dPress 1 to enter another address, or press 2 to end the address entry. After you press 2, Press Start To Begin appears.

ePress to send a black only copy or to send a color copy.

Sending an e-mail using a shortcut number

1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2If you are loading a document into the ADF, then adjust the paper guides.

3From the printer control panel, press the Scan/Email button.

Scan to E-mail appears.

4Press .

Search appears.

Note: If there are no entries in the address book, Manual Entry appears.

E-mailing

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Lexmark X54x manual Sending an e-mail using a shortcut number, Using the address book, Manually entering an e-mail address

Contents

Users Guide August Contents Paper and specialty media guide Copying Mailing Faxing Customizing fax settings 101 109 149163 191 194 199 222 239Page Safety info rm ation Page Learnin g about the printer Finding information about the printer Selecting a location for the printer Click Technical Support 100 mm 3.9 482.6 mm 19 360 mm 14 Printer configurations Basic functions of the scannerBasic models Using the ADF Using the scanner glassUnderstanding the ADF and scanner glass Understanding the printer control panel Selections and settings Display area Learning about the printer Learning about the printer Left arrow Indicator light Back Keypad Front USB port Shortcuts Hook Options Resolution Installing internal options Installing a memory cardAdd itional p rinter se t up Available options Additional printer setup Use the illustration below to locate the connector Notches Ridges Installing a flash memory or font card Additional printer setup Use the illustration below to locate the connector Plastic pins Metal pins Installing hardware options Installing a 650-sheet duo drawerPage Attaching cables Verifying printer setup Printing menu settings pagesPrinting a network setup Setting up the printer software Installing printer softwareUpdating available options in the printer driver Windows XP Load in g pape r a nd s p ecialty media Linking and unlinking traysLinking trays Unlinking trays Setting the Paper Size and Paper Type Configuring Universal paper settingsSpecify a unit of measurement Loading the standard 250-sheet tray Specify the paper height and widthPage Loading the optional 650-sheet duo drawer Using the multipurpose feeder Tab Stack height limiter Using the manual feeder For Windows usersFor Macintosh users Page Paper characteristics Pap er and specialty m e dia g uidePaper guidelines Selecting preprinted forms and letterhead Supported paper sizes, types, and weights Storing paperPaper sizes supported by the printer Paper types supported by the printer Paper types and weights supported by the printer Standard 250-sheet Optional 550-sheet Tray Tray Paper capacities Input capacities Using recycled paper and other office papers Output capacity Prin ting Printing a document Tips on using letterhead Printing on specialty media Tips on using transparencies Tips on using envelopesPage Tips on using card stock Printing from a flash drivePage Printing photos from a PictBridge-enabled digital camera Printing information pagesPrinting a font sample list Canceling a print job Canceling a print job from the printer control panelCanceling a print job from the computer Printing a directory list Click Hardware and Sound Click Printers Copying using the ADF Cop yingMaking copies Making a quick copy Copying using the scanner glass Copying photosCopying on specialty media Copying to transparencies Customizing copy settings Copying to letterheadCopying from one size to another Copying on both sides of the paper duplexing Reducing or enlarging copies Making a copy lighter or darker Adjusting copy quality Placing separator sheets between copies Copying multiple pages onto a single sheet Canceling a copy job Improving copy quality Setting up the e-mail function MailingGetting ready to e-mail Creating an e-mail shortcut using the Embedded Web Server Setting up the address bookSending an e-mail using the keypad Mailing a document Sending an e-mail using a shortcut number Using the address bookManually entering an e-mail address Canceling an e-mail Sending an e-mail using the address book Faxing Getting the printer ready to fax Initial fax setup Using the printer control panel for fax setup Using the Embedded Web Server for fax setup Choosing a fax connection Connecting to an analog telephone line Connecting to a DSL service Connecting to a PBX or Isdn system Connecting to a Distinctive Ring Service Page Faxing Connecting to an adapter for your country or region Country/region Faxing Page Austria, Germany, and Switzerland Connecting to a computer with a modem Page Setting the outgoing fax name and number Setting the date and time Turning daylight saving time on or off Page Save as Shortcut appears Using shortcuts and the address book Customizing fax settingsUsing fax destination shortcuts Using the address book Making a fax lighter or darker Sending a fax at a scheduled timeViewing a fax log Canceling an outgoing fax ContentUnderstanding fax options Original Size Resolution Improving fax qualityHolding and forwarding faxes Darkness Forwarding a fax Ldss Scanning to a computer or USB flash memory device Scanning to a computer Scanning to a USB flash memory device Press Start To Begin appears Using the Scan Center software Understanding the Scan Center featuresUnderstanding scan to computer options Improving scan quality Using the ScanBack utility Using the ScanBack Utility100 Clearing jams Avoiding jamsPaper tray recommendations Paper recommendations Understanding jam numbers and locations 102 Paper jam 103 104 105 106 107 108 Und ersta ndin g prin t e r men us Menus list109 Default Source menu Supplies menuPaper menu 110 Size/Type menu 111 112 Manual Paper Type Paper Texture menu 113 114 Paper Weight menu 115 Paper Loading menu 116 Custom Types menu 117 Universal Setup menu Custom Scan Sizes menu118 Reports menu Reports menu119 Network/Ports Active NIC menuNetwork menu 120 Wireless menu 121 USB menu 122 123 Settings menu General Settings menu124 125 Formats the printer date Formats the printer time 126 Copy Settings menu 127 128 Original Size Fax Settings menu 129 Fax Send Settings 130 131 132 Fax Receive Settings 133 Fax Log Settings 134 Flash Drive menu Flash Drive menu135 136 Print Settings 137 Print Settings Setup menuFinishing menu 138 139 Quality menu 140 141 Utilities menu 142 PostScript menu PCL Emul menu143 144 Image menu 145 PictBridge menu 146 Set Date and Time 147 148 Time Zone Europe and Africa List of status and error messages Und ersta nding prin t e r message s Color Low DialingFax complete Fax failed Ladp connection error MaintenanceInvalid Engine Code Invalid Network Code Menus disabled Power SaverNo analog phone line No answer Printing error Reading error Remove driveProgramming Code Reading data Replace color cartridge Replace PC KitScan Document Too Long Scan to USB failed Unsupported Mode USB drive disabledTray x Missing Unsupported USB device, please remove Insufficient memory to support Resource Save feature Ppds Font ErrorYy Replace Unsupported color Cartridge Short paper Network x Software Error Standard USB Port DisabledToo many flash options installed Defective flash detected Too many trays attached Incompatible trayReplace waste toner box Yy Waste toner box missing Yy Paper jam area name Paper Jam Check Duplex24x Paper Jam Check Tray 159 ADF Scanning Jams Paper MissingFlatbed Cover Open ADF Jam Scanner Disabled Scanner Auto Disabled940.01 941.01 Service message 942.02943.02 162 Main taining th e prin t er Storing suppliesChecking the status of supplies Conserving supplies Ordering supplies Ordering toner cartridges164 Ordering imaging kits Ordering a waste toner bottle165 Replacing supplies Replacing the waste toner bottle166 167 168 Replacing a black imaging kit 169 170 171 172 173 174 Replacing a black and color imaging kit 175 176 177 178 179 Replacing a toner cartridge 180 181 Replacing a developer unit 182 183 184 185 186 187 Cleaning the exterior of the printer Recycling Lexmark products188 Cleaning the scanner glass Moving the printerBefore moving the printer 189 Moving the printer to another location Shipping the printer190 Adjusting Power Saver Adm inistra tiv e support191 Using the Embedded Web Server Setting up e-mail alerts192 Viewing reports 193 Solving basic printer problems Solving printing problemsError message about reading USB drive appears Troublesho oting Jobs do not print Job takes longer than expected to print195 Job prints from the wrong tray or on the wrong paper Incorrect characters printTray linking does not work Large jobs do not collate Solving copy problems Unexpected page breaks occurCopier does not respond Scanner unit does not close Poor copy quality 198 Solving scanner problems Partial document or photo copiesChecking an unresponsive scanner 199 Scan was not successful Scanning takes too long or freezes the computerPoor scanned image quality 200 Solving fax problems Partial document or photo scansCannot scan from a computer Caller ID is not shown Cannot send or receive a fax 202 Can send but not receive faxes 203 Can receive but not send faxes Received fax has poor print quality204 Solving option problems Blocking junk faxes205 Drawers Multipurpose feeder206 Solving paper feed problems Memory cardPaper frequently jams That jammed does not reprint after you clear the jam Solving print quality problems Blank pagesCharacters have jagged or uneven edges 208 Clipped images Dark linesGray background 209 Incorrect margins Light colored line, white line, or incorrectly colored line210 Toner Cartridge MAY be Defective Paper curl Print irregularities211 Has the Paper Absorbed Moisture DUE to High HUMIDITY? Repeating defects Skewed printPrint is too light 212 Check the DARKNESS, BRIGHTNESS, and Contrast Settings 213Make Sure Color Saver is SET to OFF Toner Cartridge MAY be LOW Print is too dark 214 Solid color pages Toner fog or background shading appears onToner rubs off 215 Toner specks Transparency print quality is poor216 Solving color quality problems Uneven print densityColor misregistration 217 FAQ about color printing 218 Printed page appears tinted. Can I adjust the color? 219 What are detailed Color Samples and how do I access them? 220 Embedded Web Server does not open 221 Product information Edition notice222 Trademarks 223 Industry Canada compliance statement Avis de conformité aux normes de l’industrie du CanadaEuropean Community EC directives conformity Exposure to radio frequency radiation 225 226 ΤΗΣ Οδηγιασ 1999/5/ΕΚ Temperature information Noise emission levels227 228 South Africa telecommunications notice 229 Using this product in Switzerland Utilisation de ce produit en SuisseVerwendung dieses Produkts in der Schweiz Uso del prodotto in Svizzera Power consumption Static sensitivity noticeLaser notice Laser advisory label Statement of Limited Warranty 232 Limited warranty 233 234 Limitation of liability Lexmark Software Limited Warranty and License Agreements 235 236 237 238 Microsoft Corporation Notices Index Numerics239 240 Photos Placing separator sheets between copies 241 242 243 Computer Partial document or photo scans 244 Diamonds 245