MTSX RSS | GETTING STARTED |
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2.6 ORGANIZING YOUR HARD DISK AND DISKETTES
When you first start using computers you typically do not have a lot of files to organize. But after a while it gets increasingly difficult to distinguish between file types, to pick out a specific file in a long list, to keep track of what’s in which file, or to remember which files are similar in content. Therefore, it’s important to spend some time now deciding which types or groups of files should be located together in a common place, called a directory.
You can make directories using the DOS MD or MKDIR commands (or inside the RSS via the FILE MAINTENANCE MENU).
You may want to organize your directories first by customer area, then by customer name, and finally by radio model type, or perhaps in the reverse order. Consider the different ways in which you operate your business - do you separate radio files by customer location, by sales revenue, by fiscal year, or perhaps by date of purchase? When deciding how to organize your files and directories, we suggest a few things:
•First, we advise you to put as few directories as possible near the top, or root, of your directory tree, considering your future growth too. (For example, if you have 100 customers within 4 geographical areas, we suggest your first level of sub directories be the areas that encompass the customer. The next level of directories would be the customer names within each of those areas.) The idea is to make the root system spread out wider the deeper you grow, similar to a pyramid shape.
•Keep the RSS diskette contents in one directory and your archive files in a different directory.
•Keep archive files in separate directories according to radio model type (MT, MTX, MTS, etc). It is not possible to know a file’s model type by looking at the file name. Have a separate directory name for each radio model, then store the archive files for that specific model within the appropriate model directory. This way archive files for multiple model types are not located in the same directory.
•The last point we recommend is to dedicate and create a separate diskette for your backup files; always make backup copies of your files. If you routinely store archive files on your hard disk, make backup copies of your files on a diskette.
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