Multi-Tech Systems FF120, FF420, FF820, FF220 manual Phone Book Screen

Chapter 3: FaxFinder Server Software Screens

Phone Book Screen

The Phone Book screen maps the PBX extension phone numbers of clients to their respective email inbox addresses at which they will receive incoming faxes as viewable drawing files.

Sorting Function. You can sort the entries of this screen by clicking on the column name; the entries will be re-sorted by that column’s parameter in ascending alphabetical or numerical order.

Phone Book Screen Field Definitions

Field Name	Values	Description
Name	alphanumeric	For each client entry, this column shows the client’s name.
User ID	alphanumeric	For each client entry, this column lists an additional one-word identifier
		for each client that is typically shorter than the client’s name. Often this
		consists of initials, first name only, first initial plus last name, etc. The
		“User ID” field of the FaxFinder Server Phone Book corresponds to the
		“Username” field of the FaxFinder Fax Client Software (see “Add
		FaxFinder Address” screen).
Email Address	alphanumeric in	For each client entry, this column shows the client’s email address.
	email name format
Ext #	numeric	For each client entry, this column shows the client’s PBX extension
		phone number. This is the directory number for incoming faxes only.
		You can use this field to direct faxes to multiple client-users even though
		the fax itself was originally directed to only one client-user.
		By entering <extensionA> , <extensionF> in this field, the client-user of
		extensionA will also receive all faxes sent to extensionF.
		By entering <extensionA>-<extensionC>in this field, the client-users of
		extensions A, B, and C will all receive faxes sent to any of them.
		By entering <extensionA>, * in this field, the client-user of extensionA
		will receive all faxes sent to all extensions in the Phone Book.
		Also, you can assign the same extension number to two client-users.
		Both will receive faxes sent to that extension number.
Function	Buttons for	For each client entry, this column presents functions that can be invoked
	Update, Delete,	upon the entry.
	and Add functions
Delete button	--	Use to remove a client user from the Phone Book.
Admin row	--	The party whose email address is entered here has extensive special
		rights to configure the FaxFinder client and server software.
		The faxes in email form received by FaxFinder client users will be shown
		as coming from the party having the name and email address listed in
		the Admin row. The FaxFinder administrator also receives fax logs
		every n faxes (where n can be set as needed).
		The first row is always for the “Administrator” function. No matter what
		values are used for the Name, User ID and Email Address fields of this
		row, it still applies to the person doing the Administrator function for the
		FaxFinder system.

Multi-Tech Systems, Inc. FaxFinder Admin User Guide 54