Page
2001 by Xerox Corporation. All rights reserved
Installing Software
CONTENTS
Getting Started
Fax and Copy Operations
Maintenance
Printing
3.57
Printing
Troubleshooting
Appendix
Installing the WorkCentre Pro
GETTING STARTED
Introduction
Introduction
Welcome
Print
Copy
Information and Service
Supplies
Safety Notes
Never spill liquid of any kind on the WorkCentre Pro
Use of an extension cord with the WorkCentre Pro 580 is not recommended or authorized
Contents
Power cord
WorkCentre Pro
Document exit tray
Main Components and Functions
Scanner Components
Document input tray Supports original documents Document guides
Automatic document feeder Document exit tray
Printer Path Components
Automatic paper feeder extension tray
Paper Exit tray
Paper guides
Rear View
Inside View
Power cord connector
Telephone line jack Extension IEEE 1284 Parallel cable
Toner Save Turns Toner Save mode on or off
Control Panel Components
Twenty One-Touch Buttons Store frequently dialed fax numbers
Flash/Status
Redial/Pause
Choosing a Location
Installing the WorkCentre Pro
Preparing Your Machine for Use
Attaching the Trays
Document Input Tray
Document Exit Tray
Extender
Handset and Handset Cradle
Telephone Line
Connecting to the Phone Line
Extension Phone
Connecting to the Computer
1.18 Getting Started
Plugging In the AC Power Cord
Loading Paper
3 Insert the paper with the print side facing you and the top of the page going into the tray first
Installing the Laser Printer Cartridge
1.22 Getting Started
6 Close the cover. Make sure that the cover is securely closed
4 Locate the cartridge slots inside the machine, one on each side
Getting Started
Setting the Date and Time
Setting Your Fax Number and Name System ID
1.26 Getting Started
Entering Alphanumeric Characters
Keypad Character Assignments
Assigned numbers, letters, or characters
Using Save Modes
Toner Save Mode
Power Save Mode
Editing Name
Although you turned Power Save mode off by pressing
Paper Save Mode 2-up
Toll Save Mode
1.32 Getting Started
INSTALLING SOFTWARE
Installing the Software
Un-installing Software
System Requirements
System Requirements
Minimal requirements
Memory 32 MB
Recommended
Installing the Software
4 The installation will proceed, displaying the progress screens
Un-installing Software
5 Restart your computer manually to complete the un- installation
4 When un-installation is done, click OK
2.6 Installing Software
Setting up the WorkCentre Pro
FAX AND COPY OPERATIONS
Sending a Fax
3.12
Setting Volume
Setting up the WorkCentre Pro
Ringer Volume
Setting Alert Tones
Speaker Volume
5 To return to Standby mode, press the Stop button
3 Press the Start/Enter button to access the Key Volume menu
3.4 Fax and Copy Operations
Setting User-Selectable Features
Setting a Feature
LANGUAGE
Selectable Options
SEND FROM MEMORY
FAX PAPER SIZE
SENDING CONFIRM
AUTO REDUCTION
DISCARD SIZE
RINGS TO ANSWER
STAMP RCV. NAME
ECM MODE
CALLER ID
Start/Enter button JUNK FAX BARRIER
Press or repeatedly to select your desired setting
Sending a Fax
Preparing Documents for Faxing or Copying
ACCEPTABLE DOCUMENTS for ADF
Setting Document Resolution and Contrast
2 or More Sheets
Resolution
Contrast
Mode
Recommended for
Loading Documents
Sending a Fax Automatically
Canceling a Transmission
Confirming a Transmission
Automatic Redialing
Sending a Fax After Talking
Last Number Redialing
Voice Request
Sending a Voice Request
Answering a Voice Request
Receiving a Fax
About Reception Modes
JUL-21 1530 FAX Current reception mode
Receiving Automatically in FAX Mode
Receiving in AUTO Mode
3 If a fax signal is not sensed when the machine answers the call, you will hear a second ringing tone indicating a voice phone call
Receiving Automatically in ANS/ FAX Mode
Receiving Manually in TEL Mode
Receiving Manually Using an Extension Telephone
3.26 Fax and Copy Operations
Making a Copy
Copying Overview
Making a Quick Copy
Using Advanced Copy Features
Automatic Dialing
Inserting a Pause
One-Touch Dialing
Storing a Number for One-Touch dialing
Sending a Fax Using a One-Touch Number
Editing a Number for One-Touch Dialing
Using Address Label
Speed Dialing
Storing a Number for Speed Dialing
Sending a Fax Using a Speed Number
Editing a Number for Speed Dialing
Group Dialing for Multi-Address Transmission
Storing One-Touch or Speed Dial Numbers for Group Dialing
Or If you do not want to assign a name, skip this procedure
Editing Group Dial Numbers
Sending a Fax Using Group Dialing Multi- Address Transmission
ControlCentre Lite
NOTE To enter a pause in the phone number, input the letter P
Saving and Using Phonebooks
3 Choose Save Phonebook
Searching for a Programmed Number in the Memory
Searching Sequentially through the Memory
Searching by the First Letter
Chain Dialing
Advanced Fax
Broadcasting
the Start/Enter button. The stored number appears on the display
Delayed Fax
3.48 Fax and Copy Operations
The current time
Priority Fax
One-touch by pressing a one-touch button
Polling
What is Polling?
Polling Transmission
7 Press or to highlight YES or NO, then press the Start/Enter button
Polling Reception
Adding Documents To a Scheduled Operation
Fax and Copy Operations
Canceling a Scheduled Operation
3.56 Fax and Copy Operations
Additional Functions
Sending a Flash
Monitoring a Dual Job Status
Setting Time and Destination for Forwarding Faxes
Forwarding Received Faxes
Turning Fax Forwarding On or Off
Editing Fax Forwarding
Toll Save Faxing
Setting Time for Toll Save Fax
Sending a Toll Save Fax
3.62 Fax and Copy Operations
Printing Reports
To Print Lists
Help
Sent Journal
Power Failure Report
Sending Confirmation
Schedule Information
System Data List
PRINTING
Print Media
Printing
Fitting Your Document To a Selected Paper Size
Print Media
Selecting Print Media
Selecting Media Types
What to Consider
Get the Right Paper
Selecting Media Sizes
Paper that Might Not Work
Using the Automatic Paper Feeder
Other Custom Size
For paper
Print Side Up
Using the Manual Paper Feeder
Manual paper feeder
Load the label sheet with the adhesive backing facing away from you
Start/Enter
Specialty Paper Guidelines
Printing
Printing a Document
4.12 Printing
7 Click OK to start printing
Canceling a Print Job
3. Select the WorkCentre Pro
Printing Help
Printing Several Pages Per Sheet
Scaling Your Document
Fitting Your Document To a Selected Paper Size
4.18 Printing
Select the paper size
Printing Posters
Select the poster style
4.20 Printing
Overlap=0Overlap=5
Printing Watermarks
To use an existing watermark
To create or edit a watermark
4.22 Printing
What is an Overlay?
Using Page Overlay
To delete a watermark
Creating a New Page Overlay
Using Page Overlay
Answering No to the message box cancels overlay printing
Deleting a Page Overlay
3 Click Delete Overlay
Setting Up Host Computer
Printing in a Network Environment
Setting Up Client PC
5 From the Start menu, select Settings, then Printers
1 Right-click the Start menu, and select Explorer
2 Open your network folder in the left column
4.30 Printing
MAINTENANCE
The topics included in this chapter are
Clearing Memory
Guidelines for Maintenance
5.2 Maintenance
Cleaning the OPC Drum
Maintenance
Adjusting Shading
Setting the Machine to be Checked by Phone
Auto Supply Ordering
5.6 Maintenance
Cleaning the Outside
Cleaning the Machine
Cleaning the Inside
Cleaning the Document Scanner
3 Wipe the roller surface with a soft cloth dampened with water
Maintenance
5 Carefully wipe the scanning glass with a soft, dry cloth
7 Perform the shading adjustment. See “Adjusting Shading” on page
5.10 Maintenance
Expected Cartridge Life
Caring for the Laser Printer Cartridge
Replacing the Laser Printer Cartridge
5.12 Maintenance
6 Close the front cover firmly until it snaps closed
Automatic Document Feeder Rubber Pad Replacement
TROUBLESHOOTING
LCD Error Messages
Fax Problems
General Printing Problems
Clearing Jams
Document Jams While Sending a Fax
Paper Jams While the Machine is Printing
Paper Jams Inside the WorkCentre Pro
WARNING The fuser is hot. Use caution when removing the jammed paper
3 Using both hands, gently pull the paper towards you
5 Reinstall the laser printer cartridge and close the front cover
Troubleshooting
Tips for Avoiding Paper Jams
LCD Error Messages
Solution
Display
Meaning
Solution
Display
Meaning
The remote machine has
Solution
Display
Meaning
Wait until the WorkCentre Pro
Symptom
Fax Problems
Cause and Solution
Symptom
Cause and Solution
Line errors due to excessive noise on the phone
You may have chosen the wrong paper settings
Problem
General Printing Problems
Possible Cause and Remedy
the Start menu, select Settings and Printers
Problem
Possible Cause and Remedy
Print Quality Problems
AaBbCc
AaBbCc
AaBbCc
AaBbCc
Problem
AaBbCc
AaBbCc
Problem
AaBbCc
AaBbCc
AaBbCc
AaBbCc AaBbCc AaBbCc AaBbCc AaBbCc
Problem
Possible Cause and Remedy
Problem
AaBbCc
AaBbCc
AaBbCc
Resetting the Machine
1 Press the Stop button 2 Press the Scroll/Volume button
3 Press the Scroll/Volume button 4 Press the Stop button
NOTE This programming sequence must be performed within 1.5 seconds
6.20 Troubleshooting
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APPENDIX
Specifications
Laser Safety
Print Media
Specifications
Specification
Power
Items
Specification
Items
Print
Scan
Specification
Items
Copy
Telephone
Specification
Items
Automatic
Paper Feeder
Specification
Items
Automatic
Document
Print Media
Selecting Print Media
Selecting Media Types
What to Consider
A.8 Appendix
Selecting Media Sizes
Do not use the following types of paper with the WorkCentre Pro
Other Custom Size
Specialty Paper Guidelines
FCC Regulations
Safety Information
Send Header Requirements
Data Coupler Information
Immediately notify you of their temporary action
Canadian Certification
Appendix A.15
Radio Frequency Emissions
Reorient or relocate the receiving antenna
Increase the separation between the equipment and receiver
Consult the dealer or an experienced radio/TV technician for help
Laser Safety
Appendix A.17
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A.18 Appendix
INDEX
Page
Page
uninstall
watermarks, printing