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Xerox Pro 580 manual Saving and Using Phonebooks, Choose Save Phonebook

Models: Pro 580

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Saving and Using Phonebooks

You can save phonebooks, then open and write them to your WorkCentre Pro 580. This may be useful if you send to several different sets of faxes.

NOTE: Use this procedure to save One-Touch and Speed Dial information. You will need to manually recreate any groups.

1Start ControlCentre Lite, see page 3.40

2To save a phonebook, click on File.

3Choose Save Phonebook.

3.42Fax and Copy Operations

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Xerox Pro 580 manual Saving and Using Phonebooks, Choose Save Phonebook

Contents

Page 2001 by Xerox Corporation. All rights reserved Getting Started CONTENTSInstalling Software Fax and Copy Operations 3.57 MaintenancePrinting PrintingTroubleshooting AppendixIntroduction GETTING STARTEDInstalling the WorkCentre Pro Print IntroductionWelcome CopyInformation and Service Supplies Safety Notes Never spill liquid of any kind on the WorkCentre Pro Use of an extension cord with the WorkCentre Pro 580 is not recommended or authorized WorkCentre Pro ContentsPower cord Document exit trayDocument input tray Supports original documents Document guides Main Components and FunctionsScanner Components Automatic document feeder Document exit trayPaper Exit tray Printer Path ComponentsAutomatic paper feeder extension tray Paper guidesPower cord connector Rear ViewInside View Telephone line jack Extension IEEE 1284 Parallel cableTwenty One-Touch Buttons Store frequently dialed fax numbers Control Panel ComponentsToner Save Turns Toner Save mode on or off Flash/Status Redial/PausePreparing Your Machine for Use Installing the WorkCentre ProChoosing a Location Document Exit Tray Attaching the TraysDocument Input Tray ExtenderHandset and Handset Cradle Extension Phone Connecting to the Phone LineTelephone Line Connecting to the Computer 1.18 Getting StartedPlugging In the AC Power Cord Loading Paper 3 Insert the paper with the print side facing you and the top of the page going into the tray first Installing the Laser Printer Cartridge 1.22 Getting StartedGetting Started 4 Locate the cartridge slots inside the machine, one on each side6 Close the cover. Make sure that the cover is securely closed Setting the Date and Time Setting Your Fax Number and Name System ID 1.26 Getting Started Entering Alphanumeric Characters Keypad Character Assignments Assigned numbers, letters, or charactersPower Save Mode Using Save ModesToner Save Mode Editing NameAlthough you turned Power Save mode off by pressing Paper Save Mode 2-up Toll Save Mode 1.32 Getting StartedUn-installing Software INSTALLING SOFTWAREInstalling the Software System RequirementsMemory 32 MB System RequirementsMinimal requirements RecommendedInstalling the Software 4 The installation will proceed, displaying the progress screens Un-installing Software 2.6 Installing Software 4 When un-installation is done, click OK5 Restart your computer manually to complete the un- installation Sending a Fax Setting up the WorkCentre ProFAX AND COPY OPERATIONS 3.12Ringer Volume Setting up the WorkCentre ProSetting Volume Setting Alert Tones Speaker Volume3.4 Fax and Copy Operations 3 Press the Start/Enter button to access the Key Volume menu5 To return to Standby mode, press the Stop button Setting User-Selectable Features Setting a FeatureSEND FROM MEMORY Selectable OptionsLANGUAGE AUTO REDUCTION SENDING CONFIRMFAX PAPER SIZE DISCARD SIZE RINGS TO ANSWERCALLER ID ECM MODESTAMP RCV. NAME Start/Enter button JUNK FAX BARRIER Press or repeatedly to select your desired setting Sending a Fax Preparing Documents for Faxing or Copying2 or More Sheets Setting Document Resolution and ContrastACCEPTABLE DOCUMENTS for ADF Mode ResolutionContrast Recommended forLoading Documents Confirming a Transmission Canceling a TransmissionSending a Fax Automatically Last Number Redialing Sending a Fax After TalkingAutomatic Redialing Voice Request Sending a Voice RequestAnswering a Voice Request Receiving a Fax About Reception ModesJUL-21 1530 FAX Current reception mode Receiving Automatically in FAX Mode Receiving in AUTO Mode3 If a fax signal is not sensed when the machine answers the call, you will hear a second ringing tone indicating a voice phone call Receiving Automatically in ANS/ FAX Mode Receiving Manually in TEL Mode Receiving Manually Using an Extension Telephone3.26 Fax and Copy Operations Making a Copy Copying OverviewMaking a Quick Copy Using Advanced Copy Features Automatic Dialing Inserting a PauseOne-Touch Dialing Storing a Number for One-Touch dialingSending a Fax Using a One-Touch Number Editing a Number for One-Touch DialingUsing Address Label Speed Dialing Storing a Number for Speed DialingSending a Fax Using a Speed Number Editing a Number for Speed DialingGroup Dialing for Multi-Address Transmission Storing One-Touch or Speed Dial Numbers for Group DialingOr If you do not want to assign a name, skip this procedure Editing Group Dial Numbers Sending a Fax Using Group Dialing Multi- Address Transmission ControlCentre Lite NOTE To enter a pause in the phone number, input the letter P Saving and Using Phonebooks 3 Choose Save PhonebookSearching for a Programmed Number in the Memory Searching Sequentially through the MemorySearching by the First Letter Chain Dialing Advanced Fax Broadcastingthe Start/Enter button. The stored number appears on the display Delayed Fax 3.48 Fax and Copy OperationsThe current time Priority Fax One-touch by pressing a one-touch button Polling Transmission What is Polling?Polling 7 Press or to highlight YES or NO, then press the Start/Enter button Polling Reception Adding Documents To a Scheduled Operation Fax and Copy OperationsCanceling a Scheduled Operation 3.56 Fax and Copy OperationsAdditional Functions Sending a FlashForwarding Received Faxes Setting Time and Destination for Forwarding FaxesMonitoring a Dual Job Status Turning Fax Forwarding On or Off Editing Fax Forwarding Sending a Toll Save Fax Setting Time for Toll Save FaxToll Save Faxing 3.62 Fax and Copy Operations Help Printing ReportsTo Print Lists Sent JournalSchedule Information Power Failure ReportSending Confirmation System Data ListPrinting PRINTINGPrint Media Fitting Your Document To a Selected Paper SizeSelecting Media Types Print MediaSelecting Print Media What to ConsiderPaper that Might Not Work Selecting Media SizesGet the Right Paper Using the Automatic Paper Feeder Other Custom SizeFor paper Print Side Up Using the Manual Paper Feeder Manual paper feederLoad the label sheet with the adhesive backing facing away from you Start/Enter Specialty Paper Guidelines Printing Printing a Document4.12 Printing 7 Click OK to start printing Canceling a Print Job 3. Select the WorkCentre ProPrinting Help Printing Several Pages Per SheetScaling Your Document Fitting Your Document To a Selected Paper Size 4.18 Printing Select the paper sizePrinting Posters Select the poster style4.20 Printing Overlap=0Overlap=5Printing Watermarks To use an existing watermarkTo create or edit a watermark 4.22 PrintingTo delete a watermark Using Page OverlayWhat is an Overlay? Creating a New Page Overlay Using Page Overlay Answering No to the message box cancels overlay printing Deleting a Page Overlay 3 Click Delete OverlaySetting Up Host Computer Printing in a Network Environment1 Right-click the Start menu, and select Explorer Setting Up Client PC5 From the Start menu, select Settings, then Printers 2 Open your network folder in the left column4.30 Printing MAINTENANCE The topics included in this chapter are5.2 Maintenance Guidelines for MaintenanceClearing Memory Cleaning the OPC Drum MaintenanceAdjusting Shading Setting the Machine to be Checked by PhoneAuto Supply Ordering 5.6 Maintenance Cleaning the Inside Cleaning the MachineCleaning the Outside Cleaning the Document Scanner 5 Carefully wipe the scanning glass with a soft, dry cloth Maintenance3 Wipe the roller surface with a soft cloth dampened with water 7 Perform the shading adjustment. See “Adjusting Shading” on page 5.10 MaintenanceReplacing the Laser Printer Cartridge Caring for the Laser Printer CartridgeExpected Cartridge Life 5.12 Maintenance 6 Close the front cover firmly until it snaps closed Automatic Document Feeder Rubber Pad Replacement Fax Problems TROUBLESHOOTINGLCD Error Messages General Printing ProblemsClearing Jams Document Jams While Sending a FaxPaper Jams While the Machine is Printing Paper Jams Inside the WorkCentre Pro 5 Reinstall the laser printer cartridge and close the front cover WARNING The fuser is hot. Use caution when removing the jammed paper3 Using both hands, gently pull the paper towards you TroubleshootingTips for Avoiding Paper Jams Display LCD Error MessagesSolution MeaningMeaning SolutionDisplay The remote machine hasMeaning SolutionDisplay Wait until the WorkCentre ProCause and Solution Fax ProblemsSymptom Line errors due to excessive noise on the phone SymptomCause and Solution You may have chosen the wrong paper settingsPossible Cause and Remedy General Printing ProblemsProblem Possible Cause and Remedy Problemthe Start menu, select Settings and Printers AaBbCc Print Quality ProblemsAaBbCc AaBbCcAaBbCc AaBbCcProblem AaBbCcAaBbCc ProblemAaBbCc AaBbCcPossible Cause and Remedy ProblemAaBbCc AaBbCc AaBbCc AaBbCc AaBbCc AaBbCc ProblemAaBbCc AaBbCc3 Press the Scroll/Volume button 4 Press the Stop button Resetting the Machine1 Press the Stop button 2 Press the Scroll/Volume button NOTE This programming sequence must be performed within 1.5 seconds6.20 Troubleshooting This page intentionally left blankLaser Safety APPENDIXSpecifications Print MediaPower SpecificationsSpecification ItemsPrint SpecificationItems ScanCopy SpecificationItems TelephoneAutomatic SpecificationItems Paper FeederAutomatic SpecificationItems DocumentSelecting Media Types Print MediaSelecting Print Media What to ConsiderA.8 Appendix Other Custom Size Do not use the following types of paper with the WorkCentre ProSelecting Media Sizes Specialty Paper Guidelines Send Header Requirements Safety InformationFCC Regulations Data Coupler Information Immediately notify you of their temporary action Canadian Certification Appendix A.15 Increase the separation between the equipment and receiver Radio Frequency EmissionsReorient or relocate the receiving antenna Consult the dealer or an experienced radio/TV technician for helpLaser Safety Appendix A.17This page intentionally left blank A.18 AppendixINDEX Page Page uninstall watermarks, printing