Sending a Fax Automatically | Xerox Pro 580 manual

Sending a Fax Automatically

1After loading a document, enter the number of the remote fax using the keypad.

One-touch or speed Dialing is also available if you have already programmed the number into a one-touchor speed dial number. For information on storing and using numbers in the memory, see page 3.31.

If you make a mistake while entering a number, press

or to select the number then delete the digit.

2Press the Start/Enter button when the number appears correctly on the display. The machine dials the number and begins to transmit.

Canceling a Transmission

Press the Stop button any time during transmission. If the transmission has started “STOP PRESSED” appears in the display and the transmission is canceled. The WorkCentre Pro 580 purges documents remaining in the automatic document feeder and returns to standby mode.

Confirming a Transmission

When the last document has been sent successfully, the machine beeps and returns to the Standby mode.

If something went wrong during your fax transmission, an error message appears on the display. For a listing of error messages and their meanings, see page 6.7. When you receive an error message, press the Stop button to clear the message and resend the document.

You can print out a confirmation report automatically after each transmission is completed. For more information, see “Setting User-Selectable Features” on page 3.5.

3.16Fax and Copy Operations

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Xerox Pro 580 manual Sending a Fax Automatically, Canceling a Transmission, Confirming a Transmission

Contents

Page Page Contents Setting up the WorkCentre Pro Fax and Copy Operations Maintenance PrintingPrint Media Troubleshooting Appendix Installing the WorkCentre Pro Getting Started Welcome Make up to 99 copies of a 20-page document onSelect 2-up Paper save output Information and Service Product Code Supplies Safety Notes Getting Started Page Contents Main Components and Functions Scanner ComponentsAligns documents Automatic document feeder Document exit tray Printer Path Components Automatic paper feeder extension tray Paper Exit trayPaper guides Automatic paper feeder Rear View Inside ViewLaser printer cartridge Front cover Control Panel Components Twenty One-Touch Buttons Store frequently dialed fax numbers Flash/Status Redial/Pause Choosing a Location Preparing Your Machine for Use Attaching the Trays Document Input TrayDocument Exit Tray Fold out the extender if necessary Handset and Handset Cradle Connecting to the Phone Line Telephone Line Connecting to the Computer Plugging In the AC Power Cord Loading Paper Getting Started Installing the Laser Printer Cartridge Getting Started Setting the Date and Time Setting Your Fax Number and Name System ID Following order MONTH, DATE, YEAR, HOUR, Getting Started Entering Alphanumeric Characters Letter appears on the display as shown below Keypad Character Assignments Key Using Save Modes Toner Save ModePower Save Mode Editing NamePage Paper Save Mode 2-up Toll Save Mode Installing Software Topics included in this chapter are System Requirements Minimal requirementsMemory 32 MB Recommended Installing the Software Installing Software Un-installing Software Installing Software FAX and Copy Operations Setting Volume Ringer Volume Setting Alert Tones Speaker Volume Fax and Copy Operations Setting User-Selectable Features Setting a Feature Selectable Options Language Sending Confirm Discard Size Stamp RCV. Name Start/Enter button Junk FAX Barrier Fax and Copy Operations Sending a Fax Preparing Documents for Faxing or Copying Setting Document Resolution Contrast Acceptable Documents for ADF Resolution Resolution to FineContrast WorkCentre Pro 580 automatically sets Loading Documents Canceling a Transmission Sending a Fax AutomaticallyConfirming a Transmission Sending a Fax After Talking Automatic RedialingLast Number Redialing Voice Request Sending a Voice RequestReplace the handset and the call will end automatically Answering a Voice Request Receiving a Fax About Reception Modes JUL-21 1530 FAX Current reception mode Receiving Automatically in FAX Mode Receiving in Auto Mode Fax and Copy Operations Receiving Automatically in ANS/ FAX Mode Receiving Manually in TEL Mode Receiving Manually Using an Extension TelephoneAnswer an incoming call by picking up the handset Fax and Copy Operations Making a Copy Copying Overview Making a Quick Copy Using Advanced Copy Features Press the Start/Enter button to begin copying Automatic Dialing Inserting a Pause One-Touch Dialing Storing a Number for One-Touch dialingOr, you can skip assigning a name Sending a Fax Using a One-Touch Number Editing a Number for One-Touch DialingOr, to return to Standby mode, press the Stop button Using Address Label Speed Dialing Storing a Number for Speed Dialing Sending a Fax Using a Speed Number Editing a Number for Speed DialingPress and hold the Speed# button for about 2 seconds Group Dialing for Multi-Address Transmission Storing One-Touch or Speed Dial Numbers for Group Dialing If you do not want to assign a name, skip this procedure Editing Group Dial Numbers Page ControlCentre Lite ControlCentre Lite dialog box appears Fax and Copy Operations Saving and Using Phonebooks Choose Save Phonebook Searching Sequentially through the Memory Press the Search/Delete button on the front panel Searching by the First Letter Chain Dialing Advanced Fax Broadcasting Start/Enter button. The stored number appears on the display Delayed Fax Current time Priority Fax Fax and Copy Operations What is Polling? PollingPolling Transmission Display prompts you to enter a 4-digit poll code Fax and Copy Operations Polling Reception Adding Documents To a Scheduled Operation Canceling a Scheduled Operation Additional Functions Sending a Flash Setting Time and Destination for Forwarding Faxes Monitoring a Dual Job StatusForwarding Received Faxes Turning Fax Forwarding On or Off Editing Fax Forwarding Setting Time for Toll Save Fax Toll Save FaxingSending a Toll Save Fax Fax and Copy Operations Printing Reports To Print Lists Callback Message Printing Printing Selecting Print Media Selecting Media Types Selecting Media Sizes Get the Right Paper Using the Automatic Paper Feeder Other Custom Size Prepare the print material for loading For paperLoad paper with the print side facing forward Print Side Up Using the Manual Paper Feeder Printing Start/Enter Specialty Paper Guidelines Printing Printing a Document Printing Toner on each Canceling a Print Job Select the WorkCentre Pro Printing Help Printing Several Pages Per Sheet Scaling Your Document Click OK, then start printingEnter the desired scaling rate in the Scale input field Fitting Your Document To a Selected Paper Size You can also click the or buttons Select the paper size Printing Posters Overlap=0Overlap=5 Printing Watermarks To use an existing watermark To create or edit a watermark To add a new watermark to the list, click Add Using Page Overlay What is an Overlay?To delete a watermark Click Delete Click OK Creating a New Page Overlay Using Page Overlay Create or open the document you want to print Printing Deleting a Page Overlay Click Delete Overlay Setting Up Host Computer Printing in a Network Environment Setting Up Client PC Printing Maintenance Guidelines for Maintenance Clearing Memory Cleaning the OPC Drum Adjusting Shading Setting the Machine to be Checked by Phone Auto Supply Ordering Maintenance Cleaning the Machine Cleaning the OutsideCleaning the Inside Cleaning the Document Scanner Maintenance Maintenance Caring for the Laser Printer Cartridge Expected Cartridge LifeReplacing the Laser Printer Cartridge Maintenance Maintenance Automatic Document Feeder Rubber Pad Replacement Troubleshooting Clearing Jams Document Jams While Sending a Fax Paper Jams While the Machine is Printing Close the control panel firmly until it clicks into place Paper Jams Inside the WorkCentre Pro If Paper Jams in the Paper Exit Area Troubleshooting Tips for Avoiding Paper Jams LCD Error Messages WorkCentre Pro Unplug the power cord, wait Has overheated Xerox serviceOne-touch or speed Dial the number manually Back in. If you cannot solve Machine is waiting You can press the Start Enter button to immediatelyInterval to automatically WorkCentre Pro Fax Problems Check the phone wall jack by pluggingAnother phone Make sure the telephone numbers are stored Memory, then restore the document Quality appearIncoming faxes Dirty scan glass General Printing Problems Properties or Print Setup dialog box Size settings in the Print Setup dialog boxScaling setting in the Printer Properties Printer cable specifications may be Print Quality Problems Install a new laser printer cartridge Clean the inside of the printer. See CleaningTry installing a new laser printer cartridge If faded areas, generally rounded, occur randomly on Fusing assembly may be damaged. Contact a Service representativeOn seams can cause this problem If you need service, contact a service Skew Curl or wave Wrinkles or creases Back of printouts Dirty Replacing. Install a new laser printer cartridge Printer may require repairs. Contact a serviceClean the inside of the printer Require repairs. Contact a service representative Resetting the Machine This page intentionally left blank Appendix Specifications PowerGeneral Print Scan Copy Telephone Fax Automatic TypePaper Feeder Paper Weight 12.5 28 lbs Input Capacity SheetsDocument Feeder Consumables Appendix A.7 Appendix Appendix A.9 Specialty Paper Guidelines Safety Information FCC Regulations Data Coupler Information Appendix A.13 Canadian Certification Appendix A.15 Radio Frequency Emissions Laser Safety This page intentionally left blank Index Scheduled operation 3-56 Caution Manual paper feeder 4-7selecting 4-2, A-7 General problems, solving 6-12 help Problem, solving error messages 6-7 fax Uninstall