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Xerox Pro 580 manual Getting Started, Introduction, Installing the WorkCentre Pro

Models: Pro 580

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GETTING STARTED

1

Congratulations on acquiring your new Xerox WorkCentre Pro 580. The features, ease of operation, and reliability of the WorkCentre Pro 580 allow you to concentrate on your business and leave the copying/printing/faxing/scanning to your WorkCentre Pro 580 and Xerox experts.

•Introduction

Welcome!	1.2
Information and Service	1.3
Supplies	1.4
Safety Notes	1.5
Contents	1.8
Main Components and Functions	1.9
•Installing the WorkCentre Pro 580
Choosing a Location	1.14
Preparing Your Machine for Use	1.14
Attaching the Trays	1.15
Connecting to the Phone Line	1.17
Connecting to the Computer	1.18
Plugging In the AC Power Cord	1.19
Loading Paper	1.20
Installing the Laser Printer Cartridge	1.22
Setting the Date and Time	1.24
Setting Your Fax Number and Name (System ID)	1.25
Entering Alphanumeric Characters	1.27
Using Save Modes	1.29

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Xerox Pro 580 manual Getting Started, Introduction, Installing the WorkCentre Pro

Contents

Page 2001 by Xerox Corporation. All rights reserved Installing Software CONTENTSGetting Started Fax and Copy Operations Printing MaintenancePrinting 3.57Appendix TroubleshootingInstalling the WorkCentre Pro GETTING STARTEDIntroduction Copy IntroductionWelcome PrintInformation and Service Supplies Safety Notes Never spill liquid of any kind on the WorkCentre Pro Use of an extension cord with the WorkCentre Pro 580 is not recommended or authorized Document exit tray ContentsPower cord WorkCentre ProAutomatic document feeder Document exit tray Main Components and FunctionsScanner Components Document input tray Supports original documents Document guidesPaper guides Printer Path ComponentsAutomatic paper feeder extension tray Paper Exit trayTelephone line jack Extension IEEE 1284 Parallel cable Rear ViewInside View Power cord connectorToner Save Turns Toner Save mode on or off Control Panel ComponentsTwenty One-Touch Buttons Store frequently dialed fax numbers Redial/Pause Flash/StatusChoosing a Location Installing the WorkCentre ProPreparing Your Machine for Use Extender Attaching the TraysDocument Input Tray Document Exit TrayHandset and Handset Cradle Telephone Line Connecting to the Phone LineExtension Phone 1.18 Getting Started Connecting to the ComputerPlugging In the AC Power Cord Loading Paper 3 Insert the paper with the print side facing you and the top of the page going into the tray first 1.22 Getting Started Installing the Laser Printer Cartridge6 Close the cover. Make sure that the cover is securely closed 4 Locate the cartridge slots inside the machine, one on each sideGetting Started Setting the Date and Time Setting Your Fax Number and Name System ID 1.26 Getting Started Entering Alphanumeric Characters Assigned numbers, letters, or characters Keypad Character AssignmentsEditing Name Using Save ModesToner Save Mode Power Save ModeAlthough you turned Power Save mode off by pressing Paper Save Mode 2-up 1.32 Getting Started Toll Save ModeSystem Requirements INSTALLING SOFTWAREInstalling the Software Un-installing SoftwareRecommended System RequirementsMinimal requirements Memory 32 MBInstalling the Software 4 The installation will proceed, displaying the progress screens Un-installing Software 5 Restart your computer manually to complete the un- installation 4 When un-installation is done, click OK2.6 Installing Software 3.12 Setting up the WorkCentre ProFAX AND COPY OPERATIONS Sending a FaxSetting Volume Setting up the WorkCentre ProRinger Volume Speaker Volume Setting Alert Tones5 To return to Standby mode, press the Stop button 3 Press the Start/Enter button to access the Key Volume menu3.4 Fax and Copy Operations Setting a Feature Setting User-Selectable FeaturesLANGUAGE Selectable OptionsSEND FROM MEMORY FAX PAPER SIZE SENDING CONFIRMAUTO REDUCTION RINGS TO ANSWER DISCARD SIZESTAMP RCV. NAME ECM MODECALLER ID Start/Enter button JUNK FAX BARRIER Press or repeatedly to select your desired setting Preparing Documents for Faxing or Copying Sending a FaxACCEPTABLE DOCUMENTS for ADF Setting Document Resolution and Contrast2 or More Sheets Recommended for ResolutionContrast ModeLoading Documents Sending a Fax Automatically Canceling a TransmissionConfirming a Transmission Automatic Redialing Sending a Fax After TalkingLast Number Redialing Sending a Voice Request Voice RequestAnswering a Voice Request About Reception Modes Receiving a FaxJUL-21 1530 FAX Current reception mode Receiving in AUTO Mode Receiving Automatically in FAX Mode3 If a fax signal is not sensed when the machine answers the call, you will hear a second ringing tone indicating a voice phone call Receiving Automatically in ANS/ FAX Mode Receiving Manually Using an Extension Telephone Receiving Manually in TEL Mode3.26 Fax and Copy Operations Copying Overview Making a CopyMaking a Quick Copy Using Advanced Copy Features Inserting a Pause Automatic DialingStoring a Number for One-Touch dialing One-Touch DialingEditing a Number for One-Touch Dialing Sending a Fax Using a One-Touch NumberUsing Address Label Storing a Number for Speed Dialing Speed DialingEditing a Number for Speed Dialing Sending a Fax Using a Speed NumberStoring One-Touch or Speed Dial Numbers for Group Dialing Group Dialing for Multi-Address TransmissionOr If you do not want to assign a name, skip this procedure Editing Group Dial Numbers Sending a Fax Using Group Dialing Multi- Address Transmission ControlCentre Lite NOTE To enter a pause in the phone number, input the letter P 3 Choose Save Phonebook Saving and Using PhonebooksSearching Sequentially through the Memory Searching for a Programmed Number in the MemorySearching by the First Letter Chain Dialing Broadcasting Advanced Faxthe Start/Enter button. The stored number appears on the display 3.48 Fax and Copy Operations Delayed FaxThe current time Priority Fax One-touch by pressing a one-touch button Polling What is Polling?Polling Transmission 7 Press or to highlight YES or NO, then press the Start/Enter button Polling Reception Fax and Copy Operations Adding Documents To a Scheduled Operation3.56 Fax and Copy Operations Canceling a Scheduled OperationSending a Flash Additional FunctionsMonitoring a Dual Job Status Setting Time and Destination for Forwarding FaxesForwarding Received Faxes Turning Fax Forwarding On or Off Editing Fax Forwarding Toll Save Faxing Setting Time for Toll Save FaxSending a Toll Save Fax 3.62 Fax and Copy Operations Sent Journal Printing ReportsTo Print Lists HelpSystem Data List Power Failure ReportSending Confirmation Schedule InformationFitting Your Document To a Selected Paper Size PRINTINGPrint Media PrintingWhat to Consider Print MediaSelecting Print Media Selecting Media TypesGet the Right Paper Selecting Media SizesPaper that Might Not Work Other Custom Size Using the Automatic Paper FeederFor paper Print Side Up Manual paper feeder Using the Manual Paper FeederLoad the label sheet with the adhesive backing facing away from you Start/Enter Specialty Paper Guidelines Printing a Document Printing4.12 Printing 7 Click OK to start printing 3. Select the WorkCentre Pro Canceling a Print JobPrinting Several Pages Per Sheet Printing HelpScaling Your Document Fitting Your Document To a Selected Paper Size Select the paper size 4.18 PrintingSelect the poster style Printing PostersOverlap=0Overlap=5 4.20 PrintingTo use an existing watermark Printing Watermarks4.22 Printing To create or edit a watermarkWhat is an Overlay? Using Page OverlayTo delete a watermark Creating a New Page Overlay Using Page Overlay Answering No to the message box cancels overlay printing 3 Click Delete Overlay Deleting a Page OverlayPrinting in a Network Environment Setting Up Host Computer2 Open your network folder in the left column Setting Up Client PC5 From the Start menu, select Settings, then Printers 1 Right-click the Start menu, and select Explorer4.30 Printing The topics included in this chapter are MAINTENANCEClearing Memory Guidelines for Maintenance5.2 Maintenance Maintenance Cleaning the OPC DrumSetting the Machine to be Checked by Phone Adjusting ShadingAuto Supply Ordering 5.6 Maintenance Cleaning the Outside Cleaning the MachineCleaning the Inside Cleaning the Document Scanner 3 Wipe the roller surface with a soft cloth dampened with water Maintenance5 Carefully wipe the scanning glass with a soft, dry cloth 5.10 Maintenance 7 Perform the shading adjustment. See “Adjusting Shading” on pageExpected Cartridge Life Caring for the Laser Printer CartridgeReplacing the Laser Printer Cartridge 5.12 Maintenance 6 Close the front cover firmly until it snaps closed Automatic Document Feeder Rubber Pad Replacement General Printing Problems TROUBLESHOOTINGLCD Error Messages Fax ProblemsDocument Jams While Sending a Fax Clearing JamsPaper Jams While the Machine is Printing Paper Jams Inside the WorkCentre Pro Troubleshooting WARNING The fuser is hot. Use caution when removing the jammed paper3 Using both hands, gently pull the paper towards you 5 Reinstall the laser printer cartridge and close the front coverTips for Avoiding Paper Jams Meaning LCD Error MessagesSolution DisplayThe remote machine has SolutionDisplay MeaningWait until the WorkCentre Pro SolutionDisplay MeaningSymptom Fax ProblemsCause and Solution You may have chosen the wrong paper settings SymptomCause and Solution Line errors due to excessive noise on the phoneProblem General Printing ProblemsPossible Cause and Remedy the Start menu, select Settings and Printers ProblemPossible Cause and Remedy AaBbCc Print Quality ProblemsAaBbCc AaBbCcAaBbCc AaBbCcProblem AaBbCcAaBbCc ProblemAaBbCc AaBbCcAaBbCc AaBbCc AaBbCc AaBbCc AaBbCc ProblemPossible Cause and Remedy AaBbCc ProblemAaBbCc AaBbCcNOTE This programming sequence must be performed within 1.5 seconds Resetting the Machine1 Press the Stop button 2 Press the Scroll/Volume button 3 Press the Scroll/Volume button 4 Press the Stop buttonThis page intentionally left blank 6.20 TroubleshootingPrint Media APPENDIXSpecifications Laser SafetyItems SpecificationsSpecification PowerScan SpecificationItems PrintTelephone SpecificationItems CopyPaper Feeder SpecificationItems AutomaticDocument SpecificationItems AutomaticWhat to Consider Print MediaSelecting Print Media Selecting Media TypesA.8 Appendix Selecting Media Sizes Do not use the following types of paper with the WorkCentre ProOther Custom Size Specialty Paper Guidelines FCC Regulations Safety InformationSend Header Requirements Data Coupler Information Immediately notify you of their temporary action Canadian Certification Appendix A.15 Consult the dealer or an experienced radio/TV technician for help Radio Frequency EmissionsReorient or relocate the receiving antenna Increase the separation between the equipment and receiverAppendix A.17 Laser SafetyA.18 Appendix This page intentionally left blankINDEX Page Page watermarks, printing uninstall