Page
2001 by Xerox Corporation. All rights reserved
CONTENTS
Installing Software
Getting Started
Fax and Copy Operations
3.57
Maintenance
Printing
Printing
Troubleshooting
Appendix
GETTING STARTED
Installing the WorkCentre Pro
Introduction
Print
Introduction
Welcome
Copy
Information and Service
Supplies
Safety Notes
Never spill liquid of any kind on the WorkCentre Pro
Use of an extension cord with the WorkCentre Pro 580 is not recommended or authorized
WorkCentre Pro
Contents
Power cord
Document exit tray
Document input tray Supports original documents Document guides
Main Components and Functions
Scanner Components
Automatic document feeder Document exit tray
Paper Exit tray
Printer Path Components
Automatic paper feeder extension tray
Paper guides
Power cord connector
Rear View
Inside View
Telephone line jack Extension IEEE 1284 Parallel cable
Control Panel Components
Toner Save Turns Toner Save mode on or off
Twenty One-Touch Buttons Store frequently dialed fax numbers
Flash/Status
Redial/Pause
Installing the WorkCentre Pro
Choosing a Location
Preparing Your Machine for Use
Document Exit Tray
Attaching the Trays
Document Input Tray
Extender
Handset and Handset Cradle
Connecting to the Phone Line
Telephone Line
Extension Phone
Connecting to the Computer
1.18 Getting Started
Plugging In the AC Power Cord
Loading Paper
3 Insert the paper with the print side facing you and the top of the page going into the tray first
Installing the Laser Printer Cartridge
1.22 Getting Started
4 Locate the cartridge slots inside the machine, one on each side
6 Close the cover. Make sure that the cover is securely closed
Getting Started
Setting the Date and Time
Setting Your Fax Number and Name System ID
1.26 Getting Started
Entering Alphanumeric Characters
Keypad Character Assignments
Assigned numbers, letters, or characters
Power Save Mode
Using Save Modes
Toner Save Mode
Editing Name
Although you turned Power Save mode off by pressing
Paper Save Mode 2-up
Toll Save Mode
1.32 Getting Started
Un-installing Software
INSTALLING SOFTWARE
Installing the Software
System Requirements
Memory 32 MB
System Requirements
Minimal requirements
Recommended
Installing the Software
4 The installation will proceed, displaying the progress screens
Un-installing Software
4 When un-installation is done, click OK
5 Restart your computer manually to complete the un- installation
2.6 Installing Software
Sending a Fax
Setting up the WorkCentre Pro
FAX AND COPY OPERATIONS
3.12
Setting up the WorkCentre Pro
Setting Volume
Ringer Volume
Setting Alert Tones
Speaker Volume
3 Press the Start/Enter button to access the Key Volume menu
5 To return to Standby mode, press the Stop button
3.4 Fax and Copy Operations
Setting User-Selectable Features
Setting a Feature
Selectable Options
LANGUAGE
SEND FROM MEMORY
SENDING CONFIRM
FAX PAPER SIZE
AUTO REDUCTION
DISCARD SIZE
RINGS TO ANSWER
ECM MODE
STAMP RCV. NAME
CALLER ID
Start/Enter button JUNK FAX BARRIER
Press or repeatedly to select your desired setting
Sending a Fax
Preparing Documents for Faxing or Copying
Setting Document Resolution and Contrast
ACCEPTABLE DOCUMENTS for ADF
2 or More Sheets
Mode
Resolution
Contrast
Recommended for
Loading Documents
Canceling a Transmission
Sending a Fax Automatically
Confirming a Transmission
Sending a Fax After Talking
Automatic Redialing
Last Number Redialing
Voice Request
Sending a Voice Request
Answering a Voice Request
Receiving a Fax
About Reception Modes
JUL-21 1530 FAX Current reception mode
Receiving Automatically in FAX Mode
Receiving in AUTO Mode
3 If a fax signal is not sensed when the machine answers the call, you will hear a second ringing tone indicating a voice phone call
Receiving Automatically in ANS/ FAX Mode
Receiving Manually in TEL Mode
Receiving Manually Using an Extension Telephone
3.26 Fax and Copy Operations
Making a Copy
Copying Overview
Making a Quick Copy
Using Advanced Copy Features
Automatic Dialing
Inserting a Pause
One-Touch Dialing
Storing a Number for One-Touch dialing
Sending a Fax Using a One-Touch Number
Editing a Number for One-Touch Dialing
Using Address Label
Speed Dialing
Storing a Number for Speed Dialing
Sending a Fax Using a Speed Number
Editing a Number for Speed Dialing
Group Dialing for Multi-Address Transmission
Storing One-Touch or Speed Dial Numbers for Group Dialing
Or If you do not want to assign a name, skip this procedure
Editing Group Dial Numbers
Sending a Fax Using Group Dialing Multi- Address Transmission
ControlCentre Lite
NOTE To enter a pause in the phone number, input the letter P
Saving and Using Phonebooks
3 Choose Save Phonebook
Searching for a Programmed Number in the Memory
Searching Sequentially through the Memory
Searching by the First Letter
Chain Dialing
Advanced Fax
Broadcasting
the Start/Enter button. The stored number appears on the display
Delayed Fax
3.48 Fax and Copy Operations
The current time
Priority Fax
One-touch by pressing a one-touch button
What is Polling?
Polling
Polling Transmission
7 Press or to highlight YES or NO, then press the Start/Enter button
Polling Reception
Adding Documents To a Scheduled Operation
Fax and Copy Operations
Canceling a Scheduled Operation
3.56 Fax and Copy Operations
Additional Functions
Sending a Flash
Setting Time and Destination for Forwarding Faxes
Monitoring a Dual Job Status
Forwarding Received Faxes
Turning Fax Forwarding On or Off
Editing Fax Forwarding
Setting Time for Toll Save Fax
Toll Save Faxing
Sending a Toll Save Fax
3.62 Fax and Copy Operations
Help
Printing Reports
To Print Lists
Sent Journal
Schedule Information
Power Failure Report
Sending Confirmation
System Data List
Printing
PRINTING
Print Media
Fitting Your Document To a Selected Paper Size
Selecting Media Types
Print Media
Selecting Print Media
What to Consider
Selecting Media Sizes
Get the Right Paper
Paper that Might Not Work
Using the Automatic Paper Feeder
Other Custom Size
For paper
Print Side Up
Using the Manual Paper Feeder
Manual paper feeder
Load the label sheet with the adhesive backing facing away from you
Start/Enter
Specialty Paper Guidelines
Printing
Printing a Document
4.12 Printing
7 Click OK to start printing
Canceling a Print Job
3. Select the WorkCentre Pro
Printing Help
Printing Several Pages Per Sheet
Scaling Your Document
Fitting Your Document To a Selected Paper Size
4.18 Printing
Select the paper size
Printing Posters
Select the poster style
4.20 Printing
Overlap=0Overlap=5
Printing Watermarks
To use an existing watermark
To create or edit a watermark
4.22 Printing
Using Page Overlay
What is an Overlay?
To delete a watermark
Creating a New Page Overlay
Using Page Overlay
Answering No to the message box cancels overlay printing
Deleting a Page Overlay
3 Click Delete Overlay
Setting Up Host Computer
Printing in a Network Environment
1 Right-click the Start menu, and select Explorer
Setting Up Client PC
5 From the Start menu, select Settings, then Printers
2 Open your network folder in the left column
4.30 Printing
MAINTENANCE
The topics included in this chapter are
Guidelines for Maintenance
Clearing Memory
5.2 Maintenance
Cleaning the OPC Drum
Maintenance
Adjusting Shading
Setting the Machine to be Checked by Phone
Auto Supply Ordering
5.6 Maintenance
Cleaning the Machine
Cleaning the Outside
Cleaning the Inside
Cleaning the Document Scanner
Maintenance
3 Wipe the roller surface with a soft cloth dampened with water
5 Carefully wipe the scanning glass with a soft, dry cloth
7 Perform the shading adjustment. See “Adjusting Shading” on page
5.10 Maintenance
Caring for the Laser Printer Cartridge
Expected Cartridge Life
Replacing the Laser Printer Cartridge
5.12 Maintenance
6 Close the front cover firmly until it snaps closed
Automatic Document Feeder Rubber Pad Replacement
Fax Problems
TROUBLESHOOTING
LCD Error Messages
General Printing Problems
Clearing Jams
Document Jams While Sending a Fax
Paper Jams While the Machine is Printing
Paper Jams Inside the WorkCentre Pro
5 Reinstall the laser printer cartridge and close the front cover
WARNING The fuser is hot. Use caution when removing the jammed paper
3 Using both hands, gently pull the paper towards you
Troubleshooting
Tips for Avoiding Paper Jams
Display
LCD Error Messages
Solution
Meaning
Meaning
Solution
Display
The remote machine has
Meaning
Solution
Display
Wait until the WorkCentre Pro
Fax Problems
Symptom
Cause and Solution
Line errors due to excessive noise on the phone
Symptom
Cause and Solution
You may have chosen the wrong paper settings
General Printing Problems
Problem
Possible Cause and Remedy
Problem
the Start menu, select Settings and Printers
Possible Cause and Remedy
AaBbCc
Print Quality Problems
AaBbCc
AaBbCc
AaBbCc
AaBbCc
Problem
AaBbCc
AaBbCc
Problem
AaBbCc
AaBbCc
Problem
AaBbCc AaBbCc AaBbCc AaBbCc AaBbCc
Possible Cause and Remedy
AaBbCc
Problem
AaBbCc
AaBbCc
3 Press the Scroll/Volume button 4 Press the Stop button
Resetting the Machine
1 Press the Stop button 2 Press the Scroll/Volume button
NOTE This programming sequence must be performed within 1.5 seconds
6.20 Troubleshooting
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Laser Safety
APPENDIX
Specifications
Print Media
Power
Specifications
Specification
Items
Print
Specification
Items
Scan
Copy
Specification
Items
Telephone
Automatic
Specification
Items
Paper Feeder
Automatic
Specification
Items
Document
Selecting Media Types
Print Media
Selecting Print Media
What to Consider
A.8 Appendix
Do not use the following types of paper with the WorkCentre Pro
Selecting Media Sizes
Other Custom Size
Specialty Paper Guidelines
Safety Information
FCC Regulations
Send Header Requirements
Data Coupler Information
Immediately notify you of their temporary action
Canadian Certification
Appendix A.15
Increase the separation between the equipment and receiver
Radio Frequency Emissions
Reorient or relocate the receiving antenna
Consult the dealer or an experienced radio/TV technician for help
Laser Safety
Appendix A.17
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A.18 Appendix
INDEX
Page
Page
uninstall
watermarks, printing