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Xerox Pro 580 manual Sending a Fax Using Group Dialing Multi- Address Transmission

Models: Pro 580

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Sending a Fax Using Group Dialing (Multi- Address Transmission)

You can use Group Dialing for the Delayed Transmission or Memory Transmission.

Follow the procedure of the desired operation (Broadcasting transmission - page 3.46, Delayed transmission - page 3.48, and Toll Save transmission - page 3.61). When the display requests you to enter the remote fax number, press the one- touch button where you stored the group number. You can use only one group number for each operation. Continue the procedure to complete the desired operation.

The machine automatically scans the document into memory and dials each of the numbers included in the group.

Fax and Copy Operations 3.39

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Xerox Pro 580 manual Sending a Fax Using Group Dialing Multi- Address Transmission

Contents

Page 2001 by Xerox Corporation. All rights reserved Getting Started CONTENTSInstalling Software Fax and Copy Operations Printing MaintenancePrinting 3.57Appendix TroubleshootingIntroduction GETTING STARTEDInstalling the WorkCentre Pro Copy IntroductionWelcome PrintInformation and Service Supplies Safety Notes Never spill liquid of any kind on the WorkCentre Pro Use of an extension cord with the WorkCentre Pro 580 is not recommended or authorized Document exit tray ContentsPower cord WorkCentre ProAutomatic document feeder Document exit tray Main Components and FunctionsScanner Components Document input tray Supports original documents Document guidesPaper guides Printer Path ComponentsAutomatic paper feeder extension tray Paper Exit trayTelephone line jack Extension IEEE 1284 Parallel cable Rear ViewInside View Power cord connectorTwenty One-Touch Buttons Store frequently dialed fax numbers Control Panel ComponentsToner Save Turns Toner Save mode on or off Redial/Pause Flash/StatusPreparing Your Machine for Use Installing the WorkCentre ProChoosing a Location Extender Attaching the TraysDocument Input Tray Document Exit TrayHandset and Handset Cradle Extension Phone Connecting to the Phone LineTelephone Line 1.18 Getting Started Connecting to the ComputerPlugging In the AC Power Cord Loading Paper 3 Insert the paper with the print side facing you and the top of the page going into the tray first 1.22 Getting Started Installing the Laser Printer CartridgeGetting Started 4 Locate the cartridge slots inside the machine, one on each side6 Close the cover. Make sure that the cover is securely closed Setting the Date and Time Setting Your Fax Number and Name System ID 1.26 Getting Started Entering Alphanumeric Characters Assigned numbers, letters, or characters Keypad Character AssignmentsEditing Name Using Save ModesToner Save Mode Power Save ModeAlthough you turned Power Save mode off by pressing Paper Save Mode 2-up 1.32 Getting Started Toll Save ModeSystem Requirements INSTALLING SOFTWAREInstalling the Software Un-installing SoftwareRecommended System RequirementsMinimal requirements Memory 32 MBInstalling the Software 4 The installation will proceed, displaying the progress screens Un-installing Software 2.6 Installing Software 4 When un-installation is done, click OK5 Restart your computer manually to complete the un- installation 3.12 Setting up the WorkCentre ProFAX AND COPY OPERATIONS Sending a FaxRinger Volume Setting up the WorkCentre ProSetting Volume Speaker Volume Setting Alert Tones3.4 Fax and Copy Operations 3 Press the Start/Enter button to access the Key Volume menu5 To return to Standby mode, press the Stop button Setting a Feature Setting User-Selectable FeaturesSEND FROM MEMORY Selectable OptionsLANGUAGE AUTO REDUCTION SENDING CONFIRMFAX PAPER SIZE RINGS TO ANSWER DISCARD SIZECALLER ID ECM MODESTAMP RCV. NAME Start/Enter button JUNK FAX BARRIER Press or repeatedly to select your desired setting Preparing Documents for Faxing or Copying Sending a Fax2 or More Sheets Setting Document Resolution and ContrastACCEPTABLE DOCUMENTS for ADF Recommended for ResolutionContrast ModeLoading Documents Confirming a Transmission Canceling a TransmissionSending a Fax Automatically Last Number Redialing Sending a Fax After TalkingAutomatic Redialing Sending a Voice Request Voice RequestAnswering a Voice Request About Reception Modes Receiving a FaxJUL-21 1530 FAX Current reception mode Receiving in AUTO Mode Receiving Automatically in FAX Mode3 If a fax signal is not sensed when the machine answers the call, you will hear a second ringing tone indicating a voice phone call Receiving Automatically in ANS/ FAX Mode Receiving Manually Using an Extension Telephone Receiving Manually in TEL Mode3.26 Fax and Copy Operations Copying Overview Making a CopyMaking a Quick Copy Using Advanced Copy Features Inserting a Pause Automatic DialingStoring a Number for One-Touch dialing One-Touch DialingEditing a Number for One-Touch Dialing Sending a Fax Using a One-Touch NumberUsing Address Label Storing a Number for Speed Dialing Speed DialingEditing a Number for Speed Dialing Sending a Fax Using a Speed NumberStoring One-Touch or Speed Dial Numbers for Group Dialing Group Dialing for Multi-Address TransmissionOr If you do not want to assign a name, skip this procedure Editing Group Dial Numbers Sending a Fax Using Group Dialing Multi- Address Transmission ControlCentre Lite NOTE To enter a pause in the phone number, input the letter P 3 Choose Save Phonebook Saving and Using PhonebooksSearching Sequentially through the Memory Searching for a Programmed Number in the MemorySearching by the First Letter Chain Dialing Broadcasting Advanced Faxthe Start/Enter button. The stored number appears on the display 3.48 Fax and Copy Operations Delayed FaxThe current time Priority Fax One-touch by pressing a one-touch button Polling Transmission What is Polling?Polling 7 Press or to highlight YES or NO, then press the Start/Enter button Polling Reception Fax and Copy Operations Adding Documents To a Scheduled Operation3.56 Fax and Copy Operations Canceling a Scheduled OperationSending a Flash Additional FunctionsForwarding Received Faxes Setting Time and Destination for Forwarding FaxesMonitoring a Dual Job Status Turning Fax Forwarding On or Off Editing Fax Forwarding Sending a Toll Save Fax Setting Time for Toll Save FaxToll Save Faxing 3.62 Fax and Copy Operations Sent Journal Printing ReportsTo Print Lists HelpSystem Data List Power Failure ReportSending Confirmation Schedule InformationFitting Your Document To a Selected Paper Size PRINTINGPrint Media PrintingWhat to Consider Print MediaSelecting Print Media Selecting Media TypesPaper that Might Not Work Selecting Media SizesGet the Right Paper Other Custom Size Using the Automatic Paper FeederFor paper Print Side Up Manual paper feeder Using the Manual Paper FeederLoad the label sheet with the adhesive backing facing away from you Start/Enter Specialty Paper Guidelines Printing a Document Printing4.12 Printing 7 Click OK to start printing 3. Select the WorkCentre Pro Canceling a Print JobPrinting Several Pages Per Sheet Printing HelpScaling Your Document Fitting Your Document To a Selected Paper Size Select the paper size 4.18 PrintingSelect the poster style Printing PostersOverlap=0Overlap=5 4.20 PrintingTo use an existing watermark Printing Watermarks4.22 Printing To create or edit a watermarkTo delete a watermark Using Page OverlayWhat is an Overlay? Creating a New Page Overlay Using Page Overlay Answering No to the message box cancels overlay printing 3 Click Delete Overlay Deleting a Page OverlayPrinting in a Network Environment Setting Up Host Computer2 Open your network folder in the left column Setting Up Client PC5 From the Start menu, select Settings, then Printers 1 Right-click the Start menu, and select Explorer4.30 Printing The topics included in this chapter are MAINTENANCE5.2 Maintenance Guidelines for MaintenanceClearing Memory Maintenance Cleaning the OPC DrumSetting the Machine to be Checked by Phone Adjusting ShadingAuto Supply Ordering 5.6 Maintenance Cleaning the Inside Cleaning the MachineCleaning the Outside Cleaning the Document Scanner 5 Carefully wipe the scanning glass with a soft, dry cloth Maintenance3 Wipe the roller surface with a soft cloth dampened with water 5.10 Maintenance 7 Perform the shading adjustment. See “Adjusting Shading” on pageReplacing the Laser Printer Cartridge Caring for the Laser Printer CartridgeExpected Cartridge Life 5.12 Maintenance 6 Close the front cover firmly until it snaps closed Automatic Document Feeder Rubber Pad Replacement General Printing Problems TROUBLESHOOTINGLCD Error Messages Fax ProblemsDocument Jams While Sending a Fax Clearing JamsPaper Jams While the Machine is Printing Paper Jams Inside the WorkCentre Pro Troubleshooting WARNING The fuser is hot. Use caution when removing the jammed paper3 Using both hands, gently pull the paper towards you 5 Reinstall the laser printer cartridge and close the front coverTips for Avoiding Paper Jams Meaning LCD Error MessagesSolution DisplayThe remote machine has SolutionDisplay MeaningWait until the WorkCentre Pro SolutionDisplay MeaningCause and Solution Fax ProblemsSymptom You may have chosen the wrong paper settings SymptomCause and Solution Line errors due to excessive noise on the phonePossible Cause and Remedy General Printing ProblemsProblem Possible Cause and Remedy Problemthe Start menu, select Settings and Printers AaBbCc Print Quality ProblemsAaBbCc AaBbCcAaBbCc AaBbCcProblem AaBbCcAaBbCc ProblemAaBbCc AaBbCcPossible Cause and Remedy ProblemAaBbCc AaBbCc AaBbCc AaBbCc AaBbCc AaBbCc ProblemAaBbCc AaBbCcNOTE This programming sequence must be performed within 1.5 seconds Resetting the Machine1 Press the Stop button 2 Press the Scroll/Volume button 3 Press the Scroll/Volume button 4 Press the Stop buttonThis page intentionally left blank 6.20 TroubleshootingPrint Media APPENDIXSpecifications Laser SafetyItems SpecificationsSpecification PowerScan SpecificationItems PrintTelephone SpecificationItems CopyPaper Feeder SpecificationItems AutomaticDocument SpecificationItems AutomaticWhat to Consider Print MediaSelecting Print Media Selecting Media TypesA.8 Appendix Other Custom Size Do not use the following types of paper with the WorkCentre ProSelecting Media Sizes Specialty Paper Guidelines Send Header Requirements Safety InformationFCC Regulations Data Coupler Information Immediately notify you of their temporary action Canadian Certification Appendix A.15 Consult the dealer or an experienced radio/TV technician for help Radio Frequency EmissionsReorient or relocate the receiving antenna Increase the separation between the equipment and receiverAppendix A.17 Laser SafetyA.18 Appendix This page intentionally left blankINDEX Page Page watermarks, printing uninstall