Handling unbalanced accounts
When the sum of the cleared transactions does not equal the difference between the START BAL and the END BAL amounts, this means that the account is out of balance and the account’s transactions have not been correctly reconciled. The Organizer indicates this has occurred, but it is up to the user to locate and rectify the cause of the problem.
If a difference was detected:
A warning message is displayed to informing the user of the problem, together with the amount of the discrepancy.
1.Press ENTER to proceed with checking the problem.
2.Select the desired option and press ENTER :
POSTPONE – returns to the account’s index view. All transactions are displayed. The Balancing operation is terminated.
RETURN TO BALANCING – returns the user to the account Index view to recheck the CLEARED transactions.
ADJUST BALANCE - the Organizer asks for confirmation that an adjustment transaction should be created. The PAYEE of the account is given as <ADJUSTMENT>, and the amount necessary to balance the account is shown in the AMOUNT field.
3. | Press Y to proceed with creating this special |
| transaction to balance the account (or N to reselect |
| an option from the list in step 2 above). |
☞When the adjustment transaction is created, all other fields in the transaction are blank, except for: DATE = (today’s date), ACCOUNT = (currently selected account), TYPE = (depends on whether the amount is credit or debit), CLEARED = “R”.
A final message appears asking the user to confirm to creation of the adjustment transaction.
4. | Press Y to proceed with creating this transaction to |
| balance the account (or N to reselect an option |
| from the list in step 2 above). |
The adjustment transaction is created automatically. A message of congratulations appears, informing the user that the account is now balanced.
5.Press ENTER to acknowledge this message.
The display returns to the Index view for the account. All transactions which were marked as CLEARED (C) are now marked as RECONCILED (R), indicating that they have been reconciled. The account balancing process is now complete.
7
