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Sharp OZ-5500 operation manual

Models: OZ-5500

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In the Schedule, Money Tracking and Memo applications, a window opens for the user the enter a date range and/or description as the selection criteria, as shown below:

		#8-5-2 Display
4.
	Press		2nd	– to check the SECRET ONLY box
	and extract secret entries only (see p.186). (This box
	will not be displayed if the Organizer is locked.) You
	can extract all the secret entries in the application by
	skipping step 5 below.
(Press 2nd			–	again to deselect the feature.)

5.Enter the information you want to use as the filter’s selection criteria.

In the User File or Tel application, enter any keywords for the fields defined for that user file. The more fields you enter keywords for, the more selective the filtering process will be.

In the Schedule, Money Tracking and Memo applications, you may specify a range of dates as well as a keyword. To do so, enter the FROM and TO dates by either typing the dates in the respective fields or selecting the dates using

˜and the arrow keys. Any keyword(s) you wish to specify must appear in the DESCRIPTION field of the

Schedule, Money Tracking and Memo entries.

6.Press ENTER .

The application returns to Index mode, but now only those entries that meet the Filter’s selection criteria are displayed.

Within the PREFERENCES menu, SET FILTER STATUS is now displayed with a ✓ to indicate that the Filter function is turned on.

If no matching entries are found, a message indicates this.

☞If a new entry is made or an entry is transferred from another device while the Filter function is on, the entry will be displayed even though it may not meet the criteria. If you want to remove these new entries, first turn the Filter function off then repeat the above procedure.

Turning the Filter off

To turn off the Filter function, deselect SET FILTER STATUS in the PREFERENCES menu.

Deleting filtered entries

The Filter function also makes it possible to delete a group of entries related to one or several topics. This can be extremely useful, for example, if you complete a project that has several entries relating to it, saving you time by deleting them as a group instead of individually.

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Sharp OZ-5500 operation manual

Contents

OZ-5500 Sharp Corporation Introduction Contents Time Management Memo and Outlining 103 Money & Account Management 133 Features and Utilities for Added Power 161 Index 205 Quick Start Important things to doInstalling or replacing the batteries Initializing the Organizer Page Setting up the Organizer Page User’s Preferences TemplatesMore Clock Settings Making your first entry in the Tel application #Q-8-1Recording an appointment Changing an appointment Entering a To Do item Using the Calendar views #Q-12-1Press to mark the selected entry as completed Editing an entry Deleting an entry Deleting multiple entries Searching for information anywhere in the Organizer Finding an entry using Index mode Copying and pasting text between applications Using the Calculator Creating a new Money Tracking account #Q-20-2Entering a new Money Tracking transaction Use and to select. Wording used varies Answers to Commonly Asked Questions Want to print out my information. What do I need? How can I back up my data?Switch simply re-starts the Organizer Page What Your Organizer Can Do About this Manual Using the Optional Peripherals Personalizing Your OrganizerAppendices Conventions Used in this Manual ∙ Clean the Organizer only with a Caring for the OrganizerGetting Started Part Names and Functions Installing the batteries Getting the Organizer Up and RunningInitializing Setting the Owner’s Information Welcome messages and instructionsSetting the Clock AddressSetting the User’s Preferences Tel/User File TemplatesUser File Templates Setting the Start-up Display Setting the Password and Locking Organizer Setting the World CityTo start working with the Organizer Auto power off Turning the Organizer on and offTurning off the initial display To turn off the initial messageGetting to Know Your Organizer Turning the key beep on and offApplications Menu operations Pop-up menusKeyboard Display symbols When built-in help is not availableBuilt-in help and other messages 2ndHow to use built-in Help General Operation Opening an ApplicationIndex mode Selecting the Display ModesView mode Edit modeCreating a New Entry Name John Smith Tel Fax Address 123 Main Street, Mahwah, NJEditing an Existing Entry Editing TechniquesFields Symbols CursorTyping in text Letters lower-case and upper-caseMoving around the display Inserting and overwriting textDeleting text Working with blocks of textScrolling the display Using Index mode Using keywordsBy date Deleting entries using the application menu Deleting EntriesDeleting single entries Checking the Time and Date Submenu appears #2-6-1 DisplayChecking the Memory Tools Menu the Organizer’s Basic Utilities Time Management Calendar ApplicationSelecting a Calendar view Monthly view Monthly view Monthly Goals displayDaily view Weekly viewFinding entries using the Calendar views Selecting a dateMaking new Schedule, To Do and Ann entries Calendar application menu #3-1-8 DisplaySchedule Application Making new entriesUsing Index mode Using the Calendar viewSearching using keywords Finding Schedule entriesDeleting entries Deleting single entriesDeleting all entries Selecting a specific date Making entries for recurring and extended EventsDeletion of entries over a specific period Daily Work dayWeekly Bi-weeklySetting a Schedule alarm Lunch with SallyClearing a set alarm To Do ApplicationSchedule application menu Assigning priority to entries Assigning due dates to entriesFinding entries using Index mode Entering a monthly goalControlling how the Calendar displays To Do Information Checking off entries using the Calendar Editing entriesChecking off completed entries Using categories Making entries using categoriesChecking off entries in the To Do application Assigning categories using the category list Alpha Project ˜Accessing the To Do entries by category Updating the Category listDeleting To Do entries Deleting To Do entries by typeDeleting To Do entries by Category To Do application menu Deleting all To Do entriesAnn Anniversary Application Making new entries in the ANN 1 fileMaking new entries in the ANN 2 file Using keywords Finding entriesEditing Ann entries Deleting Ann entriesAnn application menu Page Creating Your Own Database Tel and User File ApplicationsSelecting a file Creating new entriesEditing entries Deleting file entries Tel application menuUser File application menu Deleting all entries in all filesCustomizing the Tel and User File Applications Changing file namesConfiguring fields 100Customizing the Index display Modifying the Index sort order101 Modifying the templates 102Memo and Outlining Memo ApplicationCreating documents 103104 Changing the Index orderEditing Memo entries Deleting Memo entries105 Changing the way text is displayed 106Outline Application Turning word wrap on and offMemo application menu Creating an outline108 Using Index mode to find an outline Locating outlinesDisplaying full topics 109Revising outlines 110Selecting topics Editing text111 Moving topicsJoining two topics into one Deleting Outline topics 112Splitting one topic into two Deleting an outlineUsing subtopics children 113Deleting all outlines 114 Entering subtopicsCollapsing families 115 Expanding familiesRestructuring families Outline application menu 116Desk Accessories Using the arithmetic calculatorCalc Calculator Application 117Paperless printer 118Performing calculations 119 Checking intermediate resultsInserting new figures Changing part of a calculationCalculating dates 120Deleting a line Calculating the number of days between two datesUsing the Calculator with other applications 121Transferring data from an application entry into Calc When E appears 122Setting the number of decimal places Re-calculating using different values123 Calculation examples 124Calc application menu 125Clock Application Changing the Local city126 Setting the time and date 127Checking the time in a city 128Adding a User-defined city 129Setting daily alarms Daylight Saving Time DST130 Assigning DST to a cityTurning alarms on and off Disabling all alarms131 Clock application menu 132Money & Account Management Money Tracking applicationWhat it can do Introducing Money Tracking conceptsThings to Know about Money Tracking 134Setting up Money Tracking accounts 135136 Viewing account information Editing or viewing account detailsEntering Money Tracking transactions 137138 139 Viewing account transactions 140Displaying transactions in detail View mode Editing/updating existing transactions Edit Mode141 Listing all transactions Closer look at Money Tracking transactions142 Using the Filter to display selected Transactions 143144 Canceling an active Filter Using the pre-defined CategoriesAbout Categories 145Adding your own Categories Editing Category names146 Split function 147Creating a Split transaction 148 Automatic transfers 149150 Making a transfer for a Split transaction 151Account balancing & reconciliation Performing account balancingMarking transactions as Cleared 152Postponing the Account Balancing Procedure 153Balancing the account and reconciling Transactions 154Handling unbalanced accounts 155When the Organizer is Locked Removing transactions after account Balancing156 Deleting Money Tracking entries 157Transaction view Account list158 Deleting all transactions within an accountDeleting Filtered transactions Deleting all transactions159 Deleting all categoriesDeleting all Money Tracking accounts Money Tracking application menu 160Copying or Moving Blocks of Text 161Copying or Moving Entries 162Time Stamp and Date Stamp Functions 163Word Key Defining your words or phrasesInserting a word or phrase 164Filter Function Editing a word or phraseDeleting a word or phrase Turning the Filter onTurning the Filter off Deleting filtered entries166 Schedule, Money Tracking and Memo entriesSpecial Characters 167168 Using the Optional Peripherals Peripherals Menu169 Setting printer emulation Printing from the Organizer170 Printing the current display Printing a single entryPrinting a specified group of To Do entries 171Printing Schedule entries for specific periods Printing all entries172 To Do applicationTransferring Data 173Transferring between OZ-5500 Organizers 174Initial set-up 175 Transferring single entriesTransferring all entries in an application Exchanging data with other Organizers 176177 Transferring dataBOX and in BOX Viewer Removing entries from the in BOX178 Assigning entries to the in BOX from Applications 179To remove all entries in the in BOX select Exchanging Information with a Personal Computer 180Points to remember when using peripherals 181182 Personalizing Your Organizer Start-Up DisplaySelecting the start-up display 183Responses to the start-up display 184185 Locking the Organizer Turning on the Lock186 Accessing Secret entries Marking/unmarking entries as Secret187 Changing or deleting the password If you forget your passwordAutomatic Relocking 188Setting the monthly format Setting up the default Calendar view189 Setting up the date format Selecting the Bold display font190 Appendices List of Key Notations191 Key192 Opens the Memo application193 Selects text for deleting, cuttingOr copying 194 Caps 195Resetting the Organizer 196All reset operation 197Troubleshooting Battery ReplacementProblem Solution General guidelinesReplacing the operating batteries 199Replacing the memory backup battery If nothing happens when you press on200 201 Specifications 202Calculator Clock203 Peripherals and data transfer interfaceCommon 204 Index 205206 207 208 209 210 211 212