Editing Ann entries, Deleting Ann entries | Sharp OZ-5500 guide

2.Type in any word that you think appears in the DESCRIPTION field of the anniversary entry you are looking for.

3.Press ENTER .

If you still do not see the desired entry, press NEXT to display the following matching entries.

4.Press ENTER when you have selected the desired entry.

☞This function does not distinguish between upper- and lower-case letters.

Editing Ann entries

1.Select the file in which the desired entry is stored.

2.Select the entry in Index mode.

3.Press EDIT to open Edit mode.

4.Make the desired changes.

5.Press ENTER .

The new, correct entry is now stored.

Deleting Ann entries

Deleting single entries

1.Highlight the entry in Index mode or display it in View mode.

2.Press MENU and select DATA DELETION. A submenu opens.

3.Select SELECTED ENTRY, then press ENTER .

A confirmation message will appear asking if you are sure you want to delete the entry.

4.	Press Y	(or N to cancel the deletion).
	In Index mode, you can also delete single entries by
	pressing	DEL after selecting the entry to be deleted.

Deleting all entries

1.Press MENU , select DATA DELETION, then press

ENTER .

A submenu appears.

2.Select ALL ANN 1 BY DATE or ALL ANN 2 BY DAY as required, then press ENTER .

A confirmation message appears asking if you are sure you want to delete all entries in the file.

3. Press Y (or N to cancel the deletion).

You can also delete all entries in both ANN files at once. Simply select ALL ANN FILES in step 2 above.

☞It is not possible to delete all entries simultaneously if the unit is locked. See p.186.

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Sharp OZ-5500 operation manual Editing Ann entries, Deleting Ann entries

Contents

OZ-5500 Sharp Corporation Introduction Contents Time Management Memo and Outlining 103 Money & Account Management 133 Features and Utilities for Added Power 161 Index 205 Quick Start Important things to do Installing or replacing the batteries Initializing the Organizer Page Setting up the Organizer Page User’s Preferences Templates More Clock Settings Making your first entry in the Tel application #Q-8-1 Recording an appointment Changing an appointment Entering a To Do item Using the Calendar views #Q-12-1 Press to mark the selected entry as completed Editing an entry Deleting an entry Deleting multiple entries Searching for information anywhere in the Organizer Finding an entry using Index mode Copying and pasting text between applications Using the Calculator Creating a new Money Tracking account #Q-20-2 Entering a new Money Tracking transaction Use and to select. Wording used varies Answers to Commonly Asked Questions Want to print out my information. What do I need? How can I back up my data? Switch simply re-starts the Organizer Page What Your Organizer Can Do About this Manual Personalizing Your Organizer Using the Optional PeripheralsAppendices Conventions Used in this Manual ∙ Clean the Organizer only with a Caring for the Organizer Getting Started Part Names and Functions Installing the batteries Getting the Organizer Up and Running Initializing Setting the Owner’s Information Welcome messages and instructions Setting the Clock Address Tel/User File Templates Setting the User’s PreferencesUser File Templates Setting the Start-up Display Setting the World City Setting the Password and Locking OrganizerTo start working with the Organizer Turning off the initial display Auto power offTurning the Organizer on and off To turn off the initial message Turning the key beep on and off Getting to Know Your OrganizerApplications Pop-up menus Menu operationsKeyboard Built-in help and other messages Display symbolsWhen built-in help is not available 2nd How to use built-in Help General Operation Opening an Application Index mode Selecting the Display Modes View mode Edit mode Creating a New Entry Name John Smith Tel Fax Address 123 Main Street, Mahwah, NJ Editing Techniques Editing an Existing EntryFields Typing in text SymbolsCursor Letters lower-case and upper-case Deleting text Moving around the displayInserting and overwriting text Working with blocks of text Scrolling the display Using Index mode Using keywords By date Deleting Entries Deleting entries using the application menuDeleting single entries Checking the Time and Date Submenu appears #2-6-1 Display Checking the Memory Tools Menu the Organizer’s Basic Utilities Calendar Application Time ManagementSelecting a Calendar view Monthly view Monthly view Monthly Goals display Daily view Weekly view Selecting a date Finding entries using the Calendar viewsMaking new Schedule, To Do and Ann entries Calendar application menu #3-1-8 Display Schedule Application Making new entries Searching using keywords Using Index modeUsing the Calendar view Finding Schedule entries Deleting single entries Deleting entriesDeleting all entries Making entries for recurring and extended Events Selecting a specific dateDeletion of entries over a specific period Weekly DailyWork day Bi-weekly Setting a Schedule alarm Lunch with Sally To Do Application Clearing a set alarmSchedule application menu Assigning priority to entries Assigning due dates to entries Finding entries using Index mode Entering a monthly goal Controlling how the Calendar displays To Do Information Editing entries Checking off entries using the CalendarChecking off completed entries Making entries using categories Using categoriesChecking off entries in the To Do application Assigning categories using the category list Alpha Project ˜ Accessing the To Do entries by category Updating the Category list Deleting To Do entries by type Deleting To Do entriesDeleting To Do entries by Category To Do application menu Deleting all To Do entries Making new entries in the ANN 1 file Ann Anniversary ApplicationMaking new entries in the ANN 2 file Using keywords Finding entries Editing Ann entries Deleting Ann entries Ann application menu Page Creating Your Own Database Tel and User File Applications Selecting a file Creating new entries Editing entries User File application menu Deleting file entriesTel application menu Deleting all entries in all files Customizing the Tel and User File Applications Changing file names Configuring fields 100 Modifying the Index sort order Customizing the Index display101 Modifying the templates 102 Creating documents Memo and OutliningMemo Application 103 104 Changing the Index order Deleting Memo entries Editing Memo entries105 Changing the way text is displayed 106 Memo application menu Outline ApplicationTurning word wrap on and off Creating an outline 108 Displaying full topics Using Index mode to find an outlineLocating outlines 109 Selecting topics Revising outlines110 Editing text Moving topics 111Joining two topics into one Splitting one topic into two Deleting Outline topics112 Deleting an outline 113 Using subtopics childrenDeleting all outlines Entering subtopics 114Collapsing families Expanding families 115Restructuring families Outline application menu 116 Calc Calculator Application Desk AccessoriesUsing the arithmetic calculator 117 118 Paperless printerPerforming calculations Inserting new figures 119Checking intermediate results Changing part of a calculation Deleting a line Calculating dates120 Calculating the number of days between two dates 121 Using the Calculator with other applicationsTransferring data from an application entry into Calc When E appears 122 Re-calculating using different values Setting the number of decimal places123 Calculation examples 124 Calc application menu 125 Changing the Local city Clock Application126 Setting the time and date 127 Checking the time in a city 128 Adding a User-defined city 129 130 Setting daily alarmsDaylight Saving Time DST Assigning DST to a city Disabling all alarms Turning alarms on and off131 Clock application menu 132 What it can do Money & Account ManagementMoney Tracking application Introducing Money Tracking concepts Things to Know about Money Tracking 134 Setting up Money Tracking accounts 135 136 Entering Money Tracking transactions Viewing account informationEditing or viewing account details 137 138 139 Viewing account transactions 140 Editing/updating existing transactions Edit Mode Displaying transactions in detail View mode141 Closer look at Money Tracking transactions Listing all transactions142 Using the Filter to display selected Transactions 143 144 About Categories Canceling an active FilterUsing the pre-defined Categories 145 Editing Category names Adding your own Categories146 147 Split functionCreating a Split transaction 148 Automatic transfers 149 150 Making a transfer for a Split transaction 151 Marking transactions as Cleared Account balancing & reconciliationPerforming account balancing 152 Postponing the Account Balancing Procedure 153 Balancing the account and reconciling Transactions 154 Handling unbalanced accounts 155 Removing transactions after account Balancing When the Organizer is Locked156 Transaction view Deleting Money Tracking entries157 Account list Deleting Filtered transactions 158Deleting all transactions within an account Deleting all transactions Deleting all categories 159Deleting all Money Tracking accounts Money Tracking application menu 160 Copying or Moving Blocks of Text 161 Copying or Moving Entries 162 Time Stamp and Date Stamp Functions 163 Inserting a word or phrase Word KeyDefining your words or phrases 164 Deleting a word or phrase Filter FunctionEditing a word or phrase Turning the Filter on 166 Turning the Filter offDeleting filtered entries Schedule, Money Tracking and Memo entries Special Characters 167 168 Peripherals Menu Using the Optional Peripherals169 Printing from the Organizer Setting printer emulation170 Printing a specified group of To Do entries Printing the current displayPrinting a single entry 171 172 Printing Schedule entries for specific periodsPrinting all entries To Do application Transferring Data 173 174 Transferring between OZ-5500 OrganizersInitial set-up Transferring single entries 175Transferring all entries in an application Exchanging data with other Organizers 176 177 Transferring data Removing entries from the in BOX BOX and in BOX Viewer178 179 Assigning entries to the in BOX from ApplicationsTo remove all entries in the in BOX select Exchanging Information with a Personal Computer 180 Points to remember when using peripherals 181 182 Selecting the start-up display Personalizing Your OrganizerStart-Up Display 183 Responses to the start-up display 184 185 Turning on the Lock Locking the Organizer186 Marking/unmarking entries as Secret Accessing Secret entries187 Automatic Relocking Changing or deleting the passwordIf you forget your password 188 Setting up the default Calendar view Setting the monthly format189 Selecting the Bold display font Setting up the date format190 191 AppendicesList of Key Notations Key 192 Opens the Memo application Selects text for deleting, cutting 193Or copying 194 Caps 195 Resetting the Organizer 196 All reset operation 197 Problem Solution TroubleshootingBattery Replacement General guidelines Replacing the operating batteries 199 If nothing happens when you press on Replacing the memory backup battery200 201 Calculator Specifications202 Clock Peripherals and data transfer interface 203Common 204 Index 205 206 207 208 209 210 211 212