Using Index mode, Using keywords | Sharp OZ-5500 manual

Finding Specific Entries in Your Organizer

There are a number of ways that you can locate entries and information in your Organizer. One is to scroll between entries using the NEXT and PREV keys. Others are as follows.

Using Index mode

Index mode gives you a listing of all the entries in a particular application.

Index mode gives you a listing of all the entries in a particular application. It is useful for providing a summary list of the entries contained for that application, from which a desired entry may be selected.

Many applications open in whichever mode was active when they were last used, ie. View, Edit or Index mode.

1.Press the desired application key.

2.If it is not already displayed, switch to Index mode by pressing CANCEL .

A list of the existing entries appears.

3.If the desired entry is not displayed, you can scroll the

list of entries by pressing ¶ and ˜ .

#2-5-1 Display

2

4.When the desired entry is displayed, select it and press ENTER to see the entry in full.

Using keywords

If you have no idea where an entry is or what letters it begins with, you can use the Search function to find your information easily. For example, suppose that you find a piece of paper with a phone number but no name, and who want to know whose number it is.

1.Press 2nd SEARCH . The Search window will open.

#2-5-2 Display

2.Enter the phone number you have found. For example, type 529-8200.

☞To search only secret entries (see p.186), press 2nd

-to check the SECRET ONLY box.

63

Image 65

Sharp OZ-5500 operation manual Using Index mode, Using keywords

Contents

OZ-5500 Sharp Corporation Introduction Contents Time Management Memo and Outlining 103 Money & Account Management 133 Features and Utilities for Added Power 161 Index 205 Important things to do Quick Start Installing or replacing the batteries Initializing the Organizer Page Setting up the Organizer Page Templates User’s Preferences More Clock Settings #Q-8-1 Making your first entry in the Tel application Recording an appointment Changing an appointment Entering a To Do item #Q-12-1 Using the Calendar views Press to mark the selected entry as completed Editing an entry Deleting an entry Deleting multiple entries Searching for information anywhere in the Organizer Finding an entry using Index mode Copying and pasting text between applications Using the Calculator #Q-20-2 Creating a new Money Tracking account Entering a new Money Tracking transaction Use and to select. Wording used varies Answers to Commonly Asked Questions How can I back up my data? Want to print out my information. What do I need? Switch simply re-starts the Organizer Page What Your Organizer Can Do About this Manual Appendices Using the Optional PeripheralsPersonalizing Your Organizer Conventions Used in this Manual Caring for the Organizer ∙ Clean the Organizer only with a Getting Started Part Names and Functions Getting the Organizer Up and Running Installing the batteries Initializing Welcome messages and instructions Setting the Owner’s Information Address Setting the Clock User File Templates Setting the User’s PreferencesTel/User File Templates Setting the Start-up Display To start working with the Organizer Setting the Password and Locking OrganizerSetting the World City Turning the Organizer on and off Auto power offTurning off the initial display To turn off the initial message Applications Getting to Know Your OrganizerTurning the key beep on and off Keyboard Menu operationsPop-up menus When built-in help is not available Display symbolsBuilt-in help and other messages 2nd How to use built-in Help Opening an Application General Operation Selecting the Display Modes Index mode Edit mode View mode Name John Smith Tel Fax Address 123 Main Street, Mahwah, NJ Creating a New Entry Fields Editing an Existing EntryEditing Techniques Cursor SymbolsTyping in text Letters lower-case and upper-case Inserting and overwriting text Moving around the displayDeleting text Working with blocks of text Scrolling the display Using keywords Using Index mode By date Deleting single entries Deleting entries using the application menuDeleting Entries Submenu appears #2-6-1 Display Checking the Time and Date Checking the Memory Tools Menu the Organizer’s Basic Utilities Selecting a Calendar view Time ManagementCalendar Application Monthly view Monthly Goals display Monthly view Weekly view Daily view Making new Schedule, To Do and Ann entries Finding entries using the Calendar viewsSelecting a date #3-1-8 Display Calendar application menu Making new entries Schedule Application Using the Calendar view Using Index modeSearching using keywords Finding Schedule entries Deleting all entries Deleting entriesDeleting single entries Deletion of entries over a specific period Selecting a specific dateMaking entries for recurring and extended Events Work day DailyWeekly Bi-weekly Lunch with Sally Setting a Schedule alarm Schedule application menu Clearing a set alarmTo Do Application Assigning due dates to entries Assigning priority to entries Entering a monthly goal Finding entries using Index mode Controlling how the Calendar displays To Do Information Checking off completed entries Checking off entries using the CalendarEditing entries Checking off entries in the To Do application Using categoriesMaking entries using categories Alpha Project ˜ Assigning categories using the category list Updating the Category list Accessing the To Do entries by category Deleting To Do entries by Category Deleting To Do entriesDeleting To Do entries by type Deleting all To Do entries To Do application menu Making new entries in the ANN 2 file Ann Anniversary ApplicationMaking new entries in the ANN 1 file Finding entries Using keywords Deleting Ann entries Editing Ann entries Ann application menu Page Tel and User File Applications Creating Your Own Database Creating new entries Selecting a file Editing entries Tel application menu Deleting file entriesUser File application menu Deleting all entries in all files Changing file names Customizing the Tel and User File Applications 100 Configuring fields 101 Customizing the Index displayModifying the Index sort order 102 Modifying the templates Memo Application Memo and OutliningCreating documents 103 Changing the Index order 104 105 Editing Memo entriesDeleting Memo entries 106 Changing the way text is displayed Turning word wrap on and off Outline ApplicationMemo application menu Creating an outline 108 Locating outlines Using Index mode to find an outlineDisplaying full topics 109 110 Revising outlinesSelecting topics Editing text Joining two topics into one 111Moving topics 112 Deleting Outline topicsSplitting one topic into two Deleting an outline Deleting all outlines Using subtopics children113 Collapsing families 114Entering subtopics Restructuring families 115Expanding families 116 Outline application menu Using the arithmetic calculator Desk AccessoriesCalc Calculator Application 117 Performing calculations Paperless printer118 Checking intermediate results 119Inserting new figures Changing part of a calculation 120 Calculating datesDeleting a line Calculating the number of days between two dates Transferring data from an application entry into Calc Using the Calculator with other applications121 122 When E appears 123 Setting the number of decimal placesRe-calculating using different values 124 Calculation examples 125 Calc application menu 126 Clock ApplicationChanging the Local city 127 Setting the time and date 128 Checking the time in a city 129 Adding a User-defined city Daylight Saving Time DST Setting daily alarms130 Assigning DST to a city 131 Turning alarms on and offDisabling all alarms 132 Clock application menu Money Tracking application Money & Account ManagementWhat it can do Introducing Money Tracking concepts 134 Things to Know about Money Tracking 135 Setting up Money Tracking accounts 136 Editing or viewing account details Viewing account informationEntering Money Tracking transactions 137 138 139 140 Viewing account transactions 141 Displaying transactions in detail View modeEditing/updating existing transactions Edit Mode 142 Listing all transactionsCloser look at Money Tracking transactions 143 Using the Filter to display selected Transactions 144 Using the pre-defined Categories Canceling an active FilterAbout Categories 145 146 Adding your own CategoriesEditing Category names Creating a Split transaction Split function147 148 149 Automatic transfers 150 151 Making a transfer for a Split transaction Performing account balancing Account balancing & reconciliationMarking transactions as Cleared 152 153 Postponing the Account Balancing Procedure 154 Balancing the account and reconciling Transactions 155 Handling unbalanced accounts 156 When the Organizer is LockedRemoving transactions after account Balancing 157 Deleting Money Tracking entriesTransaction view Account list Deleting all transactions within an account 158Deleting Filtered transactions Deleting all transactions Deleting all Money Tracking accounts 159Deleting all categories 160 Money Tracking application menu 161 Copying or Moving Blocks of Text 162 Copying or Moving Entries 163 Time Stamp and Date Stamp Functions Defining your words or phrases Word KeyInserting a word or phrase 164 Editing a word or phrase Filter FunctionDeleting a word or phrase Turning the Filter on Deleting filtered entries Turning the Filter off166 Schedule, Money Tracking and Memo entries 167 Special Characters 168 169 Using the Optional PeripheralsPeripherals Menu 170 Setting printer emulationPrinting from the Organizer Printing a single entry Printing the current displayPrinting a specified group of To Do entries 171 Printing all entries Printing Schedule entries for specific periods172 To Do application 173 Transferring Data Initial set-up Transferring between OZ-5500 Organizers174 Transferring all entries in an application 175Transferring single entries 176 Exchanging data with other Organizers Transferring data 177 178 BOX and in BOX ViewerRemoving entries from the in BOX To remove all entries in the in BOX select Assigning entries to the in BOX from Applications179 180 Exchanging Information with a Personal Computer 181 Points to remember when using peripherals 182 Start-Up Display Personalizing Your OrganizerSelecting the start-up display 183 184 Responses to the start-up display 185 186 Locking the OrganizerTurning on the Lock 187 Accessing Secret entriesMarking/unmarking entries as Secret If you forget your password Changing or deleting the passwordAutomatic Relocking 188 189 Setting the monthly formatSetting up the default Calendar view 190 Setting up the date formatSelecting the Bold display font List of Key Notations Appendices191 Key Opens the Memo application 192 Or copying 193Selects text for deleting, cutting 194 195 Caps 196 Resetting the Organizer 197 All reset operation Battery Replacement TroubleshootingProblem Solution General guidelines 199 Replacing the operating batteries 200 Replacing the memory backup batteryIf nothing happens when you press on 201 202 SpecificationsCalculator Clock Common 203Peripherals and data transfer interface 204 205 Index 206 207 208 209 210 211 212