Creating a New Entry | Sharp OZ-5500 manual

Creating a New Entry

In Index or View mode, pressing NEW opens a blank form for creating a new entry.

Make the following new Tel entry:

Name John Smith

Tel. 201-529-8200

Fax. 201-529-9695

Address 123 Main Street, Mahwah, NJ 07430

1.Press TEL to open the application. The application opens in Index mode.

2.Press NEW on the keyboard.

A blank form opens in Edit mode.

#2-3-1 Display

3.Type in the name Smith, John.

4.	Press ˜ or NEXT to move to the NUMBER field.
5.	Type in 201-529-8200and then press ➞		.

Notice that the cursor has moved to the next line and the size of the field box has been automatically adjusted.

#2-3-2 Display

6.Type in 201-529-9695 FAX.

7. Press ˜ or NEXT to move to the ADDRESS field.

8.Type in 123 Main Street followed by ➞ . Type in Mahwah, NJ 07430.

9.Press ENTER to store the entry.

The message “Stored!” appears briefly. The entry is now stored in the Organizer’s memory and displayed in Index mode.

➛For other useful methods available in Edit mode, see below.

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Sharp OZ-5500 operation manual Creating a New Entry, Name John Smith Tel Fax Address 123 Main Street, Mahwah, NJ

Contents

OZ-5500 Sharp Corporation Introduction Contents Time Management Memo and Outlining 103 Money & Account Management 133 Features and Utilities for Added Power 161 Index 205 Quick Start Important things to do Installing or replacing the batteries Initializing the Organizer Page Setting up the Organizer Page User’s Preferences Templates More Clock Settings Making your first entry in the Tel application #Q-8-1 Recording an appointment Changing an appointment Entering a To Do item Using the Calendar views #Q-12-1 Press to mark the selected entry as completed Editing an entry Deleting an entry Deleting multiple entries Searching for information anywhere in the Organizer Finding an entry using Index mode Copying and pasting text between applications Using the Calculator Creating a new Money Tracking account #Q-20-2 Entering a new Money Tracking transaction Use and to select. Wording used varies Answers to Commonly Asked Questions Want to print out my information. What do I need? How can I back up my data? Switch simply re-starts the Organizer Page What Your Organizer Can Do About this Manual Using the Optional Peripherals Personalizing Your OrganizerAppendices Conventions Used in this Manual ∙ Clean the Organizer only with a Caring for the Organizer Getting Started Part Names and Functions Installing the batteries Getting the Organizer Up and Running Initializing Setting the Owner’s Information Welcome messages and instructions Setting the Clock Address Setting the User’s Preferences Tel/User File TemplatesUser File Templates Setting the Start-up Display Setting the Password and Locking Organizer Setting the World CityTo start working with the Organizer Auto power off Turning the Organizer on and offTurning off the initial display To turn off the initial message Getting to Know Your Organizer Turning the key beep on and offApplications Menu operations Pop-up menusKeyboard Display symbols When built-in help is not availableBuilt-in help and other messages 2nd How to use built-in Help General Operation Opening an Application Index mode Selecting the Display Modes View mode Edit mode Creating a New Entry Name John Smith Tel Fax Address 123 Main Street, Mahwah, NJ Editing an Existing Entry Editing TechniquesFields Symbols CursorTyping in text Letters lower-case and upper-case Moving around the display Inserting and overwriting textDeleting text Working with blocks of text Scrolling the display Using Index mode Using keywords By date Deleting entries using the application menu Deleting EntriesDeleting single entries Checking the Time and Date Submenu appears #2-6-1 Display Checking the Memory Tools Menu the Organizer’s Basic Utilities Time Management Calendar ApplicationSelecting a Calendar view Monthly view Monthly view Monthly Goals display Daily view Weekly view Finding entries using the Calendar views Selecting a dateMaking new Schedule, To Do and Ann entries Calendar application menu #3-1-8 Display Schedule Application Making new entries Using Index mode Using the Calendar viewSearching using keywords Finding Schedule entries Deleting entries Deleting single entriesDeleting all entries Selecting a specific date Making entries for recurring and extended EventsDeletion of entries over a specific period Daily Work dayWeekly Bi-weekly Setting a Schedule alarm Lunch with Sally Clearing a set alarm To Do ApplicationSchedule application menu Assigning priority to entries Assigning due dates to entries Finding entries using Index mode Entering a monthly goal Controlling how the Calendar displays To Do Information Checking off entries using the Calendar Editing entriesChecking off completed entries Using categories Making entries using categoriesChecking off entries in the To Do application Assigning categories using the category list Alpha Project ˜ Accessing the To Do entries by category Updating the Category list Deleting To Do entries Deleting To Do entries by typeDeleting To Do entries by Category To Do application menu Deleting all To Do entries Ann Anniversary Application Making new entries in the ANN 1 fileMaking new entries in the ANN 2 file Using keywords Finding entries Editing Ann entries Deleting Ann entries Ann application menu Page Creating Your Own Database Tel and User File Applications Selecting a file Creating new entries Editing entries Deleting file entries Tel application menuUser File application menu Deleting all entries in all files Customizing the Tel and User File Applications Changing file names Configuring fields 100 Customizing the Index display Modifying the Index sort order101 Modifying the templates 102 Memo and Outlining Memo ApplicationCreating documents 103 104 Changing the Index order Editing Memo entries Deleting Memo entries105 Changing the way text is displayed 106 Outline Application Turning word wrap on and offMemo application menu Creating an outline 108 Using Index mode to find an outline Locating outlinesDisplaying full topics 109 Revising outlines 110Selecting topics Editing text 111 Moving topicsJoining two topics into one Deleting Outline topics 112Splitting one topic into two Deleting an outline Using subtopics children 113Deleting all outlines 114 Entering subtopicsCollapsing families 115 Expanding familiesRestructuring families Outline application menu 116 Desk Accessories Using the arithmetic calculatorCalc Calculator Application 117 Paperless printer 118Performing calculations 119 Checking intermediate resultsInserting new figures Changing part of a calculation Calculating dates 120Deleting a line Calculating the number of days between two dates Using the Calculator with other applications 121Transferring data from an application entry into Calc When E appears 122 Setting the number of decimal places Re-calculating using different values123 Calculation examples 124 Calc application menu 125 Clock Application Changing the Local city126 Setting the time and date 127 Checking the time in a city 128 Adding a User-defined city 129 Setting daily alarms Daylight Saving Time DST130 Assigning DST to a city Turning alarms on and off Disabling all alarms131 Clock application menu 132 Money & Account Management Money Tracking applicationWhat it can do Introducing Money Tracking concepts Things to Know about Money Tracking 134 Setting up Money Tracking accounts 135 136 Viewing account information Editing or viewing account detailsEntering Money Tracking transactions 137 138 139 Viewing account transactions 140 Displaying transactions in detail View mode Editing/updating existing transactions Edit Mode141 Listing all transactions Closer look at Money Tracking transactions142 Using the Filter to display selected Transactions 143 144 Canceling an active Filter Using the pre-defined CategoriesAbout Categories 145 Adding your own Categories Editing Category names146 Split function 147Creating a Split transaction 148 Automatic transfers 149 150 Making a transfer for a Split transaction 151 Account balancing & reconciliation Performing account balancingMarking transactions as Cleared 152 Postponing the Account Balancing Procedure 153 Balancing the account and reconciling Transactions 154 Handling unbalanced accounts 155 When the Organizer is Locked Removing transactions after account Balancing156 Deleting Money Tracking entries 157Transaction view Account list 158 Deleting all transactions within an accountDeleting Filtered transactions Deleting all transactions 159 Deleting all categoriesDeleting all Money Tracking accounts Money Tracking application menu 160 Copying or Moving Blocks of Text 161 Copying or Moving Entries 162 Time Stamp and Date Stamp Functions 163 Word Key Defining your words or phrasesInserting a word or phrase 164 Filter Function Editing a word or phraseDeleting a word or phrase Turning the Filter on Turning the Filter off Deleting filtered entries166 Schedule, Money Tracking and Memo entries Special Characters 167 168 Using the Optional Peripherals Peripherals Menu169 Setting printer emulation Printing from the Organizer170 Printing the current display Printing a single entryPrinting a specified group of To Do entries 171 Printing Schedule entries for specific periods Printing all entries172 To Do application Transferring Data 173 Transferring between OZ-5500 Organizers 174Initial set-up 175 Transferring single entriesTransferring all entries in an application Exchanging data with other Organizers 176 177 Transferring data BOX and in BOX Viewer Removing entries from the in BOX178 Assigning entries to the in BOX from Applications 179To remove all entries in the in BOX select Exchanging Information with a Personal Computer 180 Points to remember when using peripherals 181 182 Personalizing Your Organizer Start-Up DisplaySelecting the start-up display 183 Responses to the start-up display 184 185 Locking the Organizer Turning on the Lock186 Accessing Secret entries Marking/unmarking entries as Secret187 Changing or deleting the password If you forget your passwordAutomatic Relocking 188 Setting the monthly format Setting up the default Calendar view189 Setting up the date format Selecting the Bold display font190 Appendices List of Key Notations191 Key 192 Opens the Memo application 193 Selects text for deleting, cuttingOr copying 194 Caps 195 Resetting the Organizer 196 All reset operation 197 Troubleshooting Battery ReplacementProblem Solution General guidelines Replacing the operating batteries 199 Replacing the memory backup battery If nothing happens when you press on200 201 Specifications 202Calculator Clock 203 Peripherals and data transfer interfaceCommon 204 Index 205 206 207 208 209 210 211 212