Click Fax Setting | Toshiba GA-1201 guide

3 Enter following items to specify the recipient information.

Name — Enter the name of the recipient. You can enter up to 20 letters.

Email Address — Enter the email address of the recipient. You can enter up to 192 letters.

Fax Number — Enter the Fax number of the recipient. You can enter up to 128 letters. (“Space” and parentheses “(” or “)” cannot be used.)

2nd Fax Number — Enter the 2nd Fax number of the recipient. You can enter up to 128 letters. (“Space” and parentheses “(” or “)” cannot be used.)

“2nd Fax Number” is an alternative Fax number used when communication cannot be made by redialing the Fax number entered in “Fax Number”.

ABB Number — Key in the abbreviated number of the recipient. (Up to 300 abbreviation numbers. You can specify a different number between 1 to 999.)

One Touch Number — Key in the one-touch number of the recipient. (Up to 75 different numbers.)

yTo register contact information, you must enter the “Name” and either the “Email Address” or “Fax Number”. Also you must key in either of “ABB. Number” or “One Touch Number”.

yUsually, enter the Fax number in “Fax Number” and “2nd Fax Number” without a hyphen ( - ). If a hyphen is entered, a pause is set making a dial gap of approx. 3 sec.

yFor “ABB Number” and "One Touch Number”, if "One Touch Number” is registered first, “ABB Number” cannot be added afterward.

yFor Fax transmission of originals, the Fax Kit (optional) is necessary. Without this kit, Fax transmission cannot be made even if Fax numbers are set.

yYou can clear the entered values in each field by clicking [Reset].

yYou can cancel adding or editing a contact by clicking [Cancel].

4 Click [Fax Setting].

The Fax Settings page is displayed.

Managing Address Book 37

Image 39

Toshiba GA-1201 setup guide Enter following items to specify the recipient information, Click Fax Setting

Contents

Setup Guide for Scanning Functions Page Preface Grant of License Software License Agreement Disclaimer of Warranty Facsimile functions Before Reading This ManualLineup of our manuals Basic functions Scanning functions Trademarks How to read this manual Symbols in this manual Contents Maintenance Menu Registration Menu Contents Overview Overview Overview Contents Use environments of TopAccess Setup Guide for Printing FunctionsNetwork Web browser Various Screens Basic Operations on Each Screen Basic Operations on Screens Equipment Ready Screen Copy mode main screen Mode Main ScreensVarious Screens Error Message Screen Menu Selection ScreenDigit Entry Screen User Functions button and screen transition To select mode main screenTo return to main screen for each mode Basic Operations on Each Screen Button Function To select each menu COMM.OPTION Example of menu selection Button /Digital key Function To key in digitsPage To Enable Templates Setting Templates Equipment Press or to select Template and press the Enter button To Enable Templates To Print Lists Printing Lists Equipment Press or to select LISTS, and then press the Enter button ConfigurationTo Print Lists Press the User Functions button Menu List Page Mode of TopAccess Mode of TopAccess End User Mode Mode of TopAccess Administrator Mode Page Managing Inbound FAX Routing By TSI Checking Public TemplatesManaging Address Book Managing Mailboxes Checking public templates from the Panel View Checking Public Templates Checking public templates from the List View Managing Address Book Managing contacts in the address bookAdding or editing a contact Enter following items to specify the recipient information Click Fax Setting Click Email Setting Contact Properties page, click Save to add new contact Set the item of Email Setting and click Save Deleting a contact Click the link that you want to delete in the contacts listClick Delete Adding or editing a group Managing groups in the address book Enter following items to specify the group properties Deleting a group Forward Mailbox Managing MailboxesConfidential Mailbox Bulletin Board Mailbox Setting up an Open Mailbox Setting up or editing a mailboxEnter the password for the mailbox and click OK Click Edit Select agents and click Select Agent MailBox setting PasswordBox Number Selecting the recipients from the address book Destination setting Mailbox Click ADD Selecting the groups from the address bookCheck the Group boxes that contains the desired recipients Selected contacts are removed from the recipient list Relay end terminal report Deleting an Open Mailbox Enter the password for the mailbox and click OK Selected mailbox is deleted Inbound FAX routing by TSI menu page is displayed Setting up Inbound FAX routing by TSIManaging Inbound FAX Routing By TSI You want to edit in the mailboxes list Click Edit Select agent and click Select Agent Managing Inbound FAX Routing By TSI Inbound FAX Setting Destination Setting Inbound FAX routing by TSI Address Book page is displayed Address Group page is displayed Email Setting Inbound FAX routing by TSI Server Name Save As File Setting Inbound FAX routing by TSIDestination Remote Protocol Network Path Port Number CommandLogin User Name Retype Password Deleting Inbound FAX routing by TSI Viewing Counters TopAccess Counter TAB Print Counter Viewing CountersDisplaying the total counter You can check the total counter in this Department menu page is displayed Displaying the department counterClick the Counters tab and the Department menu Department Code field and click EnterPage Displaying Version Information Setting up Save As File SettingsSetting up Email Settings Setting up InternetFax Settings Click the Setup menu and Network submenu Setting up Network Settings Scanning Function Click OK to apply the changes Setting up the SMB Session Setting up the Smtp Client Setting up the Smtp Server Setting up the POP3 Network Service Default Port Number Setting up the FTP Client Click the Setup menu and Save as file submenu Setting up Save As File Settings Setting up Remote 1 and Remote Allows a network folder to be registered as a destination Click the Setup menu and Email submenu Setting up Email Settings Email Settings Default Body Strings Click the Setup menu and InternetFax submenu Setting up InternetFax Settings Fragment Page Size InternetFax Setting Body Strings Transmission Setting up Print Service Settings Scanning Function Click the Setup menu and Print Service submenuRequired Maximum Email Body Print Setting up the Email PrintEnable Print Header Enable Print Message Body Enable Partial Email Enable Print Email ErrorEnable Email Error Forward Email Error Transfer Address Displaying Version Information Click the Setup menu and Version submenuPage Backing up Data TopAccess Administration TAB page Maintenance Menu About the Maintenance Functions Switching Languages Click the Maintenance menu and Install Language submenuSelect the desired language in the Select drop down box TopAccess language Click OpenClick Upload Click the Maintenance menu and Backup submenu Click Create New File for the data that you want to backupBacking up Data Right-click the File Name link and select Save Target As Click Refresh on the right side Click Save Click the Maintenance menu and Restore submenu Restoring Data from Backup File Select a backup file and click Open Click Refresh on the right side Click the Maintenance menu and the Notification submenu Setting up Notification Functions Click Save Name Importing Address Book Data Click Browse... in the Address Book area Click the Maintenance menu and Import submenu Click Import Click the Maintenance menu and the Export submenu Exporting Address Book DataClick Create New File in the Address Book area Save As dialog box is displayed Click Browse... in the Department Code area Importing Department Code Data Click the Refresh on the right side Click Create New File in the Department Code Export area Exporting Department Code Data Save As dialog box is displayed Page 130 Registration Menu About Registration Functions Click the Registration menu and the Public Template submenu Registering Public Templates Template Properties page for selecting agents is displayed Select agent and click Select Agent Registering Public Templates Panel Setting To enter more than one destination, repeat steps from 2 to Destination Setting Public TemplateEntering destinations manually Recipient List Selecting destination group from address book Selected destination is deleted from the Recipient List Email Setting Public Template Save As File Setting Public Template Port Number Command Scan Setting Twain Setting Resetting Public Templates ExposureOriginal Size Click Reset Template Click Reset Click Select Agent Registering Fax and InternetFax Received Forward Registering Fax and InternetFax Received Forward Destination Setting Fax/InternetFax Received Forward Click Save Address Group page is displayed Email Setting Fax/InternetFax Received Forward Save As File Setting Fax/InternetFax Received Forward Enter a password to access an SMB server or an FTP server Registering Fax and InternetFax Received Forward Managing Department Codes For Administrators 140 Managing Department Codes on TopAccess for Administrators Managing Department Codes For Administrators List Print Format 142 Appendix List Print Format Configuration Page Example Menu List Program Menu List ExamplePage Index 57, 101 Twain Index GA-1201 OME09008300 GA-1201