Toshiba GA-1201 About the Maintenance Functions

9 TopAccess ADMINISTRATION TAB PAGE -

MAINTENANCE MENU

92 About the Maintenance Functions

About the Maintenance Functions

In the Maintenance menu of the TopAccess administrator mode, an administrator can perform

the following maintenance:

Install Language

The administrator can change the language displayed in the TopAccess screen.

 P.93 “Switching Languages”

Backing up data

An administrator can create backup files of address book and template.

 P.95 “Backing up Data”

Restoring data from the backup files

An administrator can restore the address book from the backup files.

 P.98 “Restoring Data from Backup File”

Setting up notification functions

The administrator can enable the notification functions with Emails, and also can set on which

event each notification will be sent.

 P.101 “Setting up Notification Functions”

Importing address book data

This equipment allows you to import address book data in CSV format.

 P.103 “Importing Address Book Data”

Exporting address book data

The address book data can be exported in a CSV format.

 P.106 “Exporting Address Book Data”

Importing department code data

This equipment allows you to import department code data in CSV format.

 P.108 “Importing Department Code Data”

Exporting department code data

The department code data can be exported in a CSV format.

 P.110 “Exporting Department Code Data”

When the address book data of the equipment are backed up, restored or imported/exported,

updating the data may take a while depending on their data size. Do not turn the power of the

equipment OFF until the data are updated.

Contents

Main Page Preface 1 Preface 2 Software License Agreement Software License Agreement Grant of License Term Software License Agreement 3 Disclaimer of Warranty Limitation of Liability U.S. Government Restricted Rights General Before Reading This Manual Lineup of our manuals Basic functions Facsimile functions Printing functions To read manuals in the PDF file format 6 Before Reading This Manual How to read this manual Symbols in this manual Trademarks CONTENTS Chapter 7 TopAccess COUNTER TAB PAGE Chapter 8 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Scanning Function) Chapter 9 TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU Page Page Page 12 Overview Overview Contents Scan-related settings using the control panel of this equipment Scan-related settings and management of this equipment using TopAccess Overview 13 Use environments of TopAccess Network 14 Overview Web browser Page Various Screens Page Basic Operations on Each Screen To select mode main screen Basic Operations on Each Screen 19 To select each menu [ENTER] button [CANCEL] button / buttons Page Basic Operations on Each Screen 21 To key in digits Page Page To Enable Templates Page 26 To Print Lists To Print Lists Configuration Page USER FUNCTIONS Press the [USER FUNCTIONS] button. Press or to select LISTS, and then press the [ENTER] button. Menu List Page Page 30 The Mode of TopAccess The Mode of TopAccess End User Mode The Mode of TopAccess 31 Administrator Mode Page TopAccess REGISTRATION TAB PAGE 34 Checking Public Templates Checking Public Templates Checking public templates from the Panel View Click the Registration tab and the Template menu. Click the Panel View submenu. Page 36 Managing Address Book Managing Address Book Managing contacts in the address book Adding or editing a contact Click the Registration tab and the Address Book menu. Managing Address Book 37 Enter following items to specify the recipient information. Click [Fax Setting]. 38 Managing Address Book Enter following items according to the capabilities of recipient fac- simile, and click [Save]. Click [Email Setting]. Page Page Page 42 Managing Address Book Enter following items to specify the group properties. Check the Fax or Email boxes of users to add the recipients. Click [OK]. Page 44 Managing Mailboxes Managing Mailboxes Page 46 Managing Mailboxes Select agents and click [Select Agent]. Click the button of each item to set the mailbox properties. After configuring the desired mailbox properties, click [Save]. Page Page Page Page Relay end terminal report Page Page Managing Inbound FAX Routing By TSI Setting up Inbound FAX routing by TSI Managing Inbound FAX Routing By TSI 55 Click [Edit]. Select agent and click [Select Agent]. 56 Managing Inbound FAX Routing By TSI Click each button to set the mailbox properties. After configuring the desired mailbox properties, click [Save]. Managing Inbound FAX Routing By TSI 57 Inbound FAX Setting Page Page Page Managing Inbound FAX Routing By TSI 61 Email Setting (Inbound FAX routing by TSI) 62 Managing Inbound FAX Routing By TSI Save As File Setting (Inbound FAX routing by TSI) Managing Inbound FAX Routing By TSI 63 Page Page 66 Viewing Counters Viewing Counters Displaying the total counter Click the Counters tab and the Total Count menu. You can check the total counter in this page. Displaying the department counter Page TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Scanning Function) Setting up Network Settings (Scanning Function) Setting up Network Settings (Scanning Function) 71 Click [OK]. Click [OK] to save the settings and close the sub window. 72 Setting up Network Settings (Scanning Function) Setting up the SMB Session Setting up Network Settings (Scanning Function) 73 Setting up the SMTP Client 74 Setting up Network Settings (Scanning Function) Setting up the SMTP Server Setting up Network Settings (Scanning Function) 75 Setting up the POP3 Network Service 76 Setting up Network Settings (Scanning Function) Setting up the FTP Client Setting up Save As File Settings 78 Setting up Save As File Settings Setting up Remote 1 and Remote 2 Setting up Save As File Settings 79 Setting up Email Settings Setting up Email Settings 81 Click [OK] to apply the changes Email Settings Page Setting up InternetFax Settings 84 Setting up InternetFax Settings InternetFax Setting Page Setting up Print Service Settings (Scanning Function) Setting up Print Service Settings (Scanning Function) 87 Setting up the Email Print 88 Setting up Print Service Settings (Scanning Function) Page Page Page 92 About the Maintenance Functions About the Maintenance Functions Page Page Page Page Page Restoring Data from Backup File Page Page Page Page Importing Address Book Data 103 Importing Address Book Data Page Page Page Page Importing Department Code Data Page Exporting Department Code Data Page Page PAGE - REGISTRATION MENU 114 About Registration Functions About Registration Functions Registering Public Templates Page Registering Public Templates 117 Select agent and click [Select Agent]. Click the button of each item to configure or edit the template prop- erties. 118 Registering Public Templates After having configured the template properties, click [Save]. Registering Public Templates 119 Panel Setting Page Page Page Registering Public Templates 123 Email Setting (Public Template) 124 Registering Public Templates Save As File Setting (Public Template) Registering Public Templates 125 126 Registering Public Templates TWAIN Setting Scan Setting Registering Public Templates 127 Resetting Public Templates Resetting selected public templates Select the [Administration] tab, enter the administrator's password and click [Login]. Click the Registration menu and the Public Template submenu. Page Page Registering Fax and InternetFax Received Forward Page Page Page Page Registering Fax and InternetFax Received Forward 135 Email Setting (Fax/InternetFax Received Forward) 136 Registering Fax and InternetFax Received Forward Save As File Setting (Fax/InternetFax Received Forward) Registering Fax and InternetFax Received Forward 137 Page Page Managing Department Codes (For Administrators) Page 12 APPENDIX 142 List Print Format List Print Format Configuration Page (Example) List Print Format 143 Menu List (Example) Items relating to scanning are printed on the second page of the menu list. MENU LIST (PROGRAM) PAGE TIME TEL NUMBER NAME : 001 : AUG-20-2007 11:56AM : XXX-XXX-XXXX : XXXXXXXXXX Page INDEX