About the Maintenance Functions | Toshiba GA-1201 guide

9TopAccess ADMINISTRATION TAB PAGE -

MAINTENANCE MENU

About the Maintenance Functions

In the Maintenance menu of the TopAccess administrator mode, an administrator can perform the following maintenance:

Install Language

The administrator can change the language displayed in the TopAccess screen.

P.93 “Switching Languages”

Backing up data

An administrator can create backup files of address book and template.

P.95 “Backing up Data”

Restoring data from the backup files

An administrator can restore the address book from the backup files.

P.98 “Restoring Data from Backup File”

Setting up notification functions

The administrator can enable the notification functions with Emails, and also can set on which event each notification will be sent.

P.101 “Setting up Notification Functions”

Importing address book data

This equipment allows you to import address book data in CSV format.

P.103 “Importing Address Book Data”

Exporting address book data

The address book data can be exported in a CSV format.

P.106 “Exporting Address Book Data”

Importing department code data

This equipment allows you to import department code data in CSV format.

P.108 “Importing Department Code Data”

Exporting department code data

The department code data can be exported in a CSV format.

P.110 “Exporting Department Code Data”

When the address book data of the equipment are backed up, restored or imported/exported, updating the data may take a while depending on their data size. Do not turn the power of the equipment OFF until the data are updated.

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Toshiba GA-1201 setup guide About the Maintenance Functions

Contents

Setup Guide for Scanning Functions Page Preface Software License Agreement Grant of License Disclaimer of Warranty Basic functions Before Reading This ManualLineup of our manuals Facsimile functions Scanning functions How to read this manual Symbols in this manual Trademarks Contents Maintenance Menu Registration Menu Contents Overview Overview Contents Overview Setup Guide for Printing Functions Use environments of TopAccessNetwork Web browser Basic Operations on Screens Equipment Various Screens Basic Operations on Each Screen Mode Main Screens Ready Screen Copy mode main screenVarious Screens Menu Selection Screen Error Message ScreenDigit Entry Screen Basic Operations on Each Screen To select mode main screenTo return to main screen for each mode User Functions button and screen transition To select each menu Button Function Example of menu selection COMM.OPTION To key in digits Button /Digital key FunctionPage Setting Templates Equipment To Enable Templates To Enable Templates Press or to select Template and press the Enter button Printing Lists Equipment To Print Lists Press the User Functions button ConfigurationTo Print Lists Press or to select LISTS, and then press the Enter button Menu List Page Mode of TopAccess Mode of TopAccess Mode of TopAccess End User Mode Administrator Mode Page Managing Mailboxes Checking Public TemplatesManaging Address Book Managing Inbound FAX Routing By TSI Checking Public Templates Checking public templates from the Panel View Checking public templates from the List View Managing contacts in the address book Managing Address BookAdding or editing a contact Click Fax Setting Enter following items to specify the recipient information Click Email Setting Set the item of Email Setting and click Save Contact Properties page, click Save to add new contact Click the link that you want to delete in the contacts list Deleting a contactClick Delete Managing groups in the address book Adding or editing a group Enter following items to specify the group properties Deleting a group Bulletin Board Mailbox Managing MailboxesConfidential Mailbox Forward Mailbox Setting up or editing a mailbox Setting up an Open MailboxEnter the password for the mailbox and click OK Click Edit Select agents and click Select Agent Password MailBox settingBox Number Destination setting Mailbox Selecting the recipients from the address book Selecting the groups from the address book Click ADDCheck the Group boxes that contains the desired recipients Selected contacts are removed from the recipient list Relay end terminal report Enter the password for the mailbox and click OK Deleting an Open Mailbox Selected mailbox is deleted You want to edit in the mailboxes list Setting up Inbound FAX routing by TSIManaging Inbound FAX Routing By TSI Inbound FAX routing by TSI menu page is displayed Click Edit Select agent and click Select Agent Managing Inbound FAX Routing By TSI Inbound FAX Setting Destination Setting Inbound FAX routing by TSI Address Book page is displayed Address Group page is displayed Email Setting Inbound FAX routing by TSI Protocol Save As File Setting Inbound FAX routing by TSIDestination Remote Server Name Retype Password Port Number CommandLogin User Name Network Path Deleting Inbound FAX routing by TSI TopAccess Counter TAB Viewing Counters You can check the total counter in this Viewing CountersDisplaying the total counter Print Counter Department Code field and click Enter Displaying the department counterClick the Counters tab and the Department menu Department menu page is displayedPage Setting up InternetFax Settings Setting up Save As File SettingsSetting up Email Settings Displaying Version Information Setting up Network Settings Scanning Function Click the Setup menu and Network submenu Click OK to apply the changes Setting up the SMB Session Setting up the Smtp Client Setting up the Smtp Server Setting up the POP3 Network Service Setting up the FTP Client Default Port Number Setting up Save As File Settings Click the Setup menu and Save as file submenu Setting up Remote 1 and Remote Allows a network folder to be registered as a destination Setting up Email Settings Click the Setup menu and Email submenu Email Settings Default Body Strings Setting up InternetFax Settings Click the Setup menu and InternetFax submenu InternetFax Setting Fragment Page Size Body Strings Transmission Click the Setup menu and Print Service submenu Setting up Print Service Settings Scanning FunctionRequired Enable Print Message Body Setting up the Email PrintEnable Print Header Maximum Email Body Print Email Error Transfer Address Enable Print Email ErrorEnable Email Error Forward Enable Partial Email Click the Setup menu and Version submenu Displaying Version InformationPage TopAccess Administration TAB page Maintenance Menu Backing up Data About the Maintenance Functions Click the Maintenance menu and Install Language submenu Switching LanguagesSelect the desired language in the Select drop down box Click Open TopAccess languageClick Upload Click Create New File for the data that you want to backup Click the Maintenance menu and Backup submenuBacking up Data Click Refresh on the right side Right-click the File Name link and select Save Target As Click Save Restoring Data from Backup File Click the Maintenance menu and Restore submenu Select a backup file and click Open Click Refresh on the right side Setting up Notification Functions Click the Maintenance menu and the Notification submenu Click Save Importing Address Book Data Name Click the Maintenance menu and Import submenu Click Browse... in the Address Book area Click Import Exporting Address Book Data Click the Maintenance menu and the Export submenuClick Create New File in the Address Book area Save As dialog box is displayed Importing Department Code Data Click Browse... in the Department Code area Click the Refresh on the right side Exporting Department Code Data Click Create New File in the Department Code Export area Save As dialog box is displayed Page Registration Menu 130 About Registration Functions Registering Public Templates Click the Registration menu and the Public Template submenu Template Properties page for selecting agents is displayed Select agent and click Select Agent Registering Public Templates Panel Setting Recipient List Destination Setting Public TemplateEntering destinations manually To enter more than one destination, repeat steps from 2 to Selecting destination group from address book Selected destination is deleted from the Recipient List Email Setting Public Template Save As File Setting Public Template Port Number Command Twain Setting Scan Setting Exposure Resetting Public TemplatesOriginal Size Click Reset Template Click Reset Registering Fax and InternetFax Received Forward Click Select Agent Registering Fax and InternetFax Received Forward Destination Setting Fax/InternetFax Received Forward Click Save Address Group page is displayed Email Setting Fax/InternetFax Received Forward Save As File Setting Fax/InternetFax Received Forward Enter a password to access an SMB server or an FTP server Registering Fax and InternetFax Received Forward Managing Department Codes on TopAccess for Administrators Managing Department Codes For Administrators 140 Managing Department Codes For Administrators Appendix List Print Format 142 Configuration Page Example List Print Format Menu List Example Menu List ProgramPage Index 57, 101 Twain Index GA-1201 OME09008300 GA-1201