Managing Department Codes For Administrators 140 | Toshiba GA-1201

MANAGING DEPARTMENT CODES ON TopAccess (FOR ADMINISTRATORS)

This chapter describes how to have department codes managed by an administrator.

Managing Department Codes (For Administrators)

140

Image 141

Toshiba GA-1201 setup guide Managing Department Codes on TopAccess for Administrators

Contents

Setup Guide for Scanning Functions Page Preface Grant of License Software License Agreement Disclaimer of Warranty Lineup of our manuals Before Reading This ManualBasic functions Facsimile functions Scanning functions Trademarks How to read this manual Symbols in this manual Contents Maintenance Menu Registration Menu Contents Overview Overview Overview Contents Use environments of TopAccess Setup Guide for Printing FunctionsNetwork Web browser Various Screens Basic Operations on Each Screen Basic Operations on Screens Equipment Ready Screen Copy mode main screen Mode Main ScreensVarious Screens Error Message Screen Menu Selection ScreenDigit Entry Screen To return to main screen for each mode To select mode main screenBasic Operations on Each Screen User Functions button and screen transition Button Function To select each menu COMM.OPTION Example of menu selection Button /Digital key Function To key in digitsPage To Enable Templates Setting Templates Equipment Press or to select Template and press the Enter button To Enable Templates To Print Lists Printing Lists Equipment To Print Lists ConfigurationPress the User Functions button Press or to select LISTS, and then press the Enter button Menu List Page Mode of TopAccess Mode of TopAccess End User Mode Mode of TopAccess Administrator Mode Page Managing Address Book Checking Public TemplatesManaging Mailboxes Managing Inbound FAX Routing By TSI Checking public templates from the Panel View Checking Public Templates Checking public templates from the List View Managing Address Book Managing contacts in the address bookAdding or editing a contact Enter following items to specify the recipient information Click Fax Setting Click Email Setting Contact Properties page, click Save to add new contact Set the item of Email Setting and click Save Deleting a contact Click the link that you want to delete in the contacts listClick Delete Adding or editing a group Managing groups in the address book Enter following items to specify the group properties Deleting a group Confidential Mailbox Managing MailboxesBulletin Board Mailbox Forward Mailbox Setting up an Open Mailbox Setting up or editing a mailboxEnter the password for the mailbox and click OK Click Edit Select agents and click Select Agent MailBox setting PasswordBox Number Selecting the recipients from the address book Destination setting Mailbox Click ADD Selecting the groups from the address bookCheck the Group boxes that contains the desired recipients Selected contacts are removed from the recipient list Relay end terminal report Deleting an Open Mailbox Enter the password for the mailbox and click OK Selected mailbox is deleted Managing Inbound FAX Routing By TSI Setting up Inbound FAX routing by TSIYou want to edit in the mailboxes list Inbound FAX routing by TSI menu page is displayed Click Edit Select agent and click Select Agent Managing Inbound FAX Routing By TSI Inbound FAX Setting Destination Setting Inbound FAX routing by TSI Address Book page is displayed Address Group page is displayed Email Setting Inbound FAX routing by TSI Destination Remote Save As File Setting Inbound FAX routing by TSIProtocol Server Name Login User Name Port Number CommandRetype Password Network Path Deleting Inbound FAX routing by TSI Viewing Counters TopAccess Counter TAB Displaying the total counter Viewing CountersYou can check the total counter in this Print Counter Click the Counters tab and the Department menu Displaying the department counterDepartment Code field and click Enter Department menu page is displayedPage Setting up Email Settings Setting up Save As File SettingsSetting up InternetFax Settings Displaying Version Information Click the Setup menu and Network submenu Setting up Network Settings Scanning Function Click OK to apply the changes Setting up the SMB Session Setting up the Smtp Client Setting up the Smtp Server Setting up the POP3 Network Service Default Port Number Setting up the FTP Client Click the Setup menu and Save as file submenu Setting up Save As File Settings Setting up Remote 1 and Remote Allows a network folder to be registered as a destination Click the Setup menu and Email submenu Setting up Email Settings Email Settings Default Body Strings Click the Setup menu and InternetFax submenu Setting up InternetFax Settings Fragment Page Size InternetFax Setting Body Strings Transmission Setting up Print Service Settings Scanning Function Click the Setup menu and Print Service submenuRequired Enable Print Header Setting up the Email PrintEnable Print Message Body Maximum Email Body Print Enable Email Error Forward Enable Print Email ErrorEmail Error Transfer Address Enable Partial Email Displaying Version Information Click the Setup menu and Version submenuPage Backing up Data TopAccess Administration TAB page Maintenance Menu About the Maintenance Functions Switching Languages Click the Maintenance menu and Install Language submenuSelect the desired language in the Select drop down box TopAccess language Click OpenClick Upload Click the Maintenance menu and Backup submenu Click Create New File for the data that you want to backupBacking up Data Right-click the File Name link and select Save Target As Click Refresh on the right side Click Save Click the Maintenance menu and Restore submenu Restoring Data from Backup File Select a backup file and click Open Click Refresh on the right side Click the Maintenance menu and the Notification submenu Setting up Notification Functions Click Save Name Importing Address Book Data Click Browse... in the Address Book area Click the Maintenance menu and Import submenu Click Import Click the Maintenance menu and the Export submenu Exporting Address Book DataClick Create New File in the Address Book area Save As dialog box is displayed Click Browse... in the Department Code area Importing Department Code Data Click the Refresh on the right side Click Create New File in the Department Code Export area Exporting Department Code Data Save As dialog box is displayed Page 130 Registration Menu About Registration Functions Click the Registration menu and the Public Template submenu Registering Public Templates Template Properties page for selecting agents is displayed Select agent and click Select Agent Registering Public Templates Panel Setting Entering destinations manually Destination Setting Public TemplateRecipient List To enter more than one destination, repeat steps from 2 to Selecting destination group from address book Selected destination is deleted from the Recipient List Email Setting Public Template Save As File Setting Public Template Port Number Command Scan Setting Twain Setting Resetting Public Templates ExposureOriginal Size Click Reset Template Click Reset Click Select Agent Registering Fax and InternetFax Received Forward Registering Fax and InternetFax Received Forward Destination Setting Fax/InternetFax Received Forward Click Save Address Group page is displayed Email Setting Fax/InternetFax Received Forward Save As File Setting Fax/InternetFax Received Forward Enter a password to access an SMB server or an FTP server Registering Fax and InternetFax Received Forward Managing Department Codes For Administrators 140 Managing Department Codes on TopAccess for Administrators Managing Department Codes For Administrators List Print Format 142 Appendix List Print Format Configuration Page Example Menu List Program Menu List ExamplePage Index 57, 101 Twain Index GA-1201 OME09008300 GA-1201