Toshiba GA-1201 setup guide Importing Address Book Data, Name

Importing Address Book Data

You can import the address book data in a CSV format to TopAccess. The data need to be comma-deliminated CSV files complying with the address book data format of TopAccess. Cre- ate the file in the following format:

"NAME","Email Address","Tel Number","ABB_ID","OT_ID","Search Letter" "Use01","user01@toshibatec-ifax.com","000000000001","1","1","A" "Use02","user02@toshibatec-ifax.com","000000000002","","2","B" "Use03","user03@toshibatec-ifax.com","000000000003","2","","A"

Each item in the address book data is imported to TopAccess under the following item names:

Item Names in	Item Names in TopAccess	Maximum Number of letters
Address Book		Acceptable
NAME	Name	20 one-byte letters / 10 two-byte letters
Email Address	Email Address	192 one-byte letters
Tel Number	Fax Number	128 one-byte letters
		(Digits and signs “*”, “#”, “-“)
ABB_ID	ABB. Number	3 one-byte letters
		(Digits from 001 to 999)
OT_ID	One Touch Number	2 one-byte letters
		(Digits from 1 to 75)
Search Letter	(Import disabled)	-

yBe sure to enter “NAME”, and also enter either “Tel Number” or “Email Address”. If not, the user data will not be imported.

yData with letters exceeding the maximum number shown above cannot be imported.

yBe sure to enter either “ABB_ID” or “OT_ID”.

yA maximum of 300 abbreviated numbers (“ABB_ID”) and a maximum of 75 one-touch num- bers (“OT_ID”) can be imported.

yIf an abbreviated number (“ABB_ID”) already registered for one user is used for another, only the data of the user first registered in this abbreviated number will be imported. (The same procedure is taken in one-touch numbers (“OT_ID”).)

yFor letters accepted for “Search Letter”, see the Operator’s Manual for Facsimile Function.

yThe imported address book data do not include the items for groups.

yWhen address book data are imported, the imported data are added to the existing data.

Before importing the address book data, confirm that this equipment meets the conditions shown below. If this equipment does not meet any of the following conditions, the address book data will not be imported:

yThe main screen of any operation modes (e.g. copy mode) is displayed or this equipment has entered into the energy saving mode from the status displaying the main screen of any operation modes.

yNo reserved jobs or jobs in process exist.

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