Toshiba GA-1201 Managing Address Book

6 TopAccess REGISTRATION TAB PAGE

36 Managing Address Book

Managing Address Book

This equipment comes with the Address Book feature that enables users to manage who

receives Fax and InternetFax transmission.

In the Address Book menu page at the Registration tab in TopAccess, you can add, edit and

delete recipient information, such as Email addresses and Fax numbers.You can also create

groups to which multiple contacts can be assigned.

 P.36 “Managing contacts in the address book”

 P.41 “Managing groups in the address book”

Address Book can be also managed using the Control Panel. See the Operator’s Manual for

Facsimile Functions or Scanning Guide.

Managing contacts in the address book

You can add or edit a contact by entering recipient information. You can also delete the contact

from the Address Book.

 P.36 “Adding or editing a contact”

 P.40 “Deleting a contact”

Adding or editing a contact

1

Click the Registration tab and the Address Book menu.

The Address Book menu page is displayed.

2

Click [Add Address] to add new contact, or click the contact link

that you want to edit in the contacts list.

The Contact Properties page is displayed.

When a telephone number with a PIN code (charge code) is registered on an abbrevi-

ated number or a one touch dial number from this equipment, the PIN code is displayed

in “$”. On the TopAccess screens the PIN code is displayed as it is.

Contents

Main Page Preface 1 Preface 2 Software License Agreement Software License Agreement Grant of License Term Software License Agreement 3 Disclaimer of Warranty Limitation of Liability U.S. Government Restricted Rights General Before Reading This Manual Lineup of our manuals Basic functions Facsimile functions Printing functions To read manuals in the PDF file format 6 Before Reading This Manual How to read this manual Symbols in this manual Trademarks CONTENTS Chapter 7 TopAccess COUNTER TAB PAGE Chapter 8 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Scanning Function) Chapter 9 TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU Page Page Page 12 Overview Overview Contents Scan-related settings using the control panel of this equipment Scan-related settings and management of this equipment using TopAccess Overview 13 Use environments of TopAccess Network 14 Overview Web browser Page Various Screens Page Basic Operations on Each Screen To select mode main screen Basic Operations on Each Screen 19 To select each menu [ENTER] button [CANCEL] button / buttons Page Basic Operations on Each Screen 21 To key in digits Page Page To Enable Templates Page 26 To Print Lists To Print Lists Configuration Page USER FUNCTIONS Press the [USER FUNCTIONS] button. Press or to select LISTS, and then press the [ENTER] button. Menu List Page Page 30 The Mode of TopAccess The Mode of TopAccess End User Mode The Mode of TopAccess 31 Administrator Mode Page TopAccess REGISTRATION TAB PAGE 34 Checking Public Templates Checking Public Templates Checking public templates from the Panel View Click the Registration tab and the Template menu. Click the Panel View submenu. Page 36 Managing Address Book Managing Address Book Managing contacts in the address book Adding or editing a contact Click the Registration tab and the Address Book menu. Managing Address Book 37 Enter following items to specify the recipient information. Click [Fax Setting]. 38 Managing Address Book Enter following items according to the capabilities of recipient fac- simile, and click [Save]. Click [Email Setting]. Page Page Page 42 Managing Address Book Enter following items to specify the group properties. Check the Fax or Email boxes of users to add the recipients. Click [OK]. Page 44 Managing Mailboxes Managing Mailboxes Page 46 Managing Mailboxes Select agents and click [Select Agent]. Click the button of each item to set the mailbox properties. After configuring the desired mailbox properties, click [Save]. Page Page Page Page Relay end terminal report Page Page Managing Inbound FAX Routing By TSI Setting up Inbound FAX routing by TSI Managing Inbound FAX Routing By TSI 55 Click [Edit]. Select agent and click [Select Agent]. 56 Managing Inbound FAX Routing By TSI Click each button to set the mailbox properties. After configuring the desired mailbox properties, click [Save]. Managing Inbound FAX Routing By TSI 57 Inbound FAX Setting Page Page Page Managing Inbound FAX Routing By TSI 61 Email Setting (Inbound FAX routing by TSI) 62 Managing Inbound FAX Routing By TSI Save As File Setting (Inbound FAX routing by TSI) Managing Inbound FAX Routing By TSI 63 Page Page 66 Viewing Counters Viewing Counters Displaying the total counter Click the Counters tab and the Total Count menu. You can check the total counter in this page. Displaying the department counter Page TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Scanning Function) Setting up Network Settings (Scanning Function) Setting up Network Settings (Scanning Function) 71 Click [OK]. Click [OK] to save the settings and close the sub window. 72 Setting up Network Settings (Scanning Function) Setting up the SMB Session Setting up Network Settings (Scanning Function) 73 Setting up the SMTP Client 74 Setting up Network Settings (Scanning Function) Setting up the SMTP Server Setting up Network Settings (Scanning Function) 75 Setting up the POP3 Network Service 76 Setting up Network Settings (Scanning Function) Setting up the FTP Client Setting up Save As File Settings 78 Setting up Save As File Settings Setting up Remote 1 and Remote 2 Setting up Save As File Settings 79 Setting up Email Settings Setting up Email Settings 81 Click [OK] to apply the changes Email Settings Page Setting up InternetFax Settings 84 Setting up InternetFax Settings InternetFax Setting Page Setting up Print Service Settings (Scanning Function) Setting up Print Service Settings (Scanning Function) 87 Setting up the Email Print 88 Setting up Print Service Settings (Scanning Function) Page Page Page 92 About the Maintenance Functions About the Maintenance Functions Page Page Page Page Page Restoring Data from Backup File Page Page Page Page Importing Address Book Data 103 Importing Address Book Data Page Page Page Page Importing Department Code Data Page Exporting Department Code Data Page Page PAGE - REGISTRATION MENU 114 About Registration Functions About Registration Functions Registering Public Templates Page Registering Public Templates 117 Select agent and click [Select Agent]. Click the button of each item to configure or edit the template prop- erties. 118 Registering Public Templates After having configured the template properties, click [Save]. Registering Public Templates 119 Panel Setting Page Page Page Registering Public Templates 123 Email Setting (Public Template) 124 Registering Public Templates Save As File Setting (Public Template) Registering Public Templates 125 126 Registering Public Templates TWAIN Setting Scan Setting Registering Public Templates 127 Resetting Public Templates Resetting selected public templates Select the [Administration] tab, enter the administrator's password and click [Login]. Click the Registration menu and the Public Template submenu. Page Page Registering Fax and InternetFax Received Forward Page Page Page Page Registering Fax and InternetFax Received Forward 135 Email Setting (Fax/InternetFax Received Forward) 136 Registering Fax and InternetFax Received Forward Save As File Setting (Fax/InternetFax Received Forward) Registering Fax and InternetFax Received Forward 137 Page Page Managing Department Codes (For Administrators) Page 12 APPENDIX 142 List Print Format List Print Format Configuration Page (Example) List Print Format 143 Menu List (Example) Items relating to scanning are printed on the second page of the menu list. MENU LIST (PROGRAM) PAGE TIME TEL NUMBER NAME : 001 : AUG-20-2007 11:56AM : XXX-XXX-XXXX : XXXXXXXXXX Page INDEX