Toshiba GA-1201 guide

6 TopAccess REGISTRATION TAB PAGE

4 Enter following items to specify the group properties.

Group Number — Enter the group number. (You can enter a different numbers between 1 to 9999.)

Group Name — Enter the group name. (You can enter up to 40 characters.) Group Type — Select “Fax” or “Email”.

One Touch Number — Key in the one-touch number of the group. (Up to 50 different numbers.You can specify a different numbers between 1 to 75.)

yYou can clear the entered values in each field by clicking [Reset].

yYou can cancel adding or editing a group by clicking [Cancel].

yFax numbers and Email addresses cannot be registered in the same group.

5 Check the Fax or Email boxes of users to add the recipients.

6 Click [OK].

The group is created.

A message notifying you that a one touch number you keyed in is already registered may be displayed. In this case, click [Return] and key in the correct number.

42 Managing Address Book

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Toshiba GA-1201 setup guide Enter following items to specify the group properties

Contents

Setup Guide for Scanning Functions Page Preface Software License Agreement Grant of License Disclaimer of Warranty Before Reading This Manual Lineup of our manualsBasic functions Facsimile functions Scanning functions How to read this manual Symbols in this manual Trademarks Contents Maintenance Menu Registration Menu Contents Overview Overview Contents Overview Network Use environments of TopAccessSetup Guide for Printing Functions Web browser Basic Operations on Screens Equipment Various Screens Basic Operations on Each Screen Various Screens Ready Screen Copy mode main screenMode Main Screens Digit Entry Screen Error Message ScreenMenu Selection Screen To select mode main screen To return to main screen for each modeBasic Operations on Each Screen User Functions button and screen transition To select each menu Button Function Example of menu selection COMM.OPTION To key in digits Button /Digital key FunctionPage Setting Templates Equipment To Enable Templates To Enable Templates Press or to select Template and press the Enter button Printing Lists Equipment To Print Lists Configuration To Print ListsPress the User Functions button Press or to select LISTS, and then press the Enter button Menu List Page Mode of TopAccess Mode of TopAccess Mode of TopAccess End User Mode Administrator Mode Page Checking Public Templates Managing Address BookManaging Mailboxes Managing Inbound FAX Routing By TSI Checking Public Templates Checking public templates from the Panel View Checking public templates from the List View Adding or editing a contact Managing Address BookManaging contacts in the address book Click Fax Setting Enter following items to specify the recipient information Click Email Setting Set the item of Email Setting and click Save Contact Properties page, click Save to add new contact Click Delete Deleting a contactClick the link that you want to delete in the contacts list Managing groups in the address book Adding or editing a group Enter following items to specify the group properties Deleting a group Managing Mailboxes Confidential MailboxBulletin Board Mailbox Forward Mailbox Enter the password for the mailbox and click OK Click Edit Setting up an Open MailboxSetting up or editing a mailbox Select agents and click Select Agent Box Number MailBox settingPassword Destination setting Mailbox Selecting the recipients from the address book Check the Group boxes that contains the desired recipients Click ADDSelecting the groups from the address book Selected contacts are removed from the recipient list Relay end terminal report Enter the password for the mailbox and click OK Deleting an Open Mailbox Selected mailbox is deleted Setting up Inbound FAX routing by TSI Managing Inbound FAX Routing By TSIYou want to edit in the mailboxes list Inbound FAX routing by TSI menu page is displayed Click Edit Select agent and click Select Agent Managing Inbound FAX Routing By TSI Inbound FAX Setting Destination Setting Inbound FAX routing by TSI Address Book page is displayed Address Group page is displayed Email Setting Inbound FAX routing by TSI Save As File Setting Inbound FAX routing by TSI Destination RemoteProtocol Server Name Port Number Command Login User NameRetype Password Network Path Deleting Inbound FAX routing by TSI TopAccess Counter TAB Viewing Counters Viewing Counters Displaying the total counterYou can check the total counter in this Print Counter Displaying the department counter Click the Counters tab and the Department menuDepartment Code field and click Enter Department menu page is displayedPage Setting up Save As File Settings Setting up Email SettingsSetting up InternetFax Settings Displaying Version Information Setting up Network Settings Scanning Function Click the Setup menu and Network submenu Click OK to apply the changes Setting up the SMB Session Setting up the Smtp Client Setting up the Smtp Server Setting up the POP3 Network Service Setting up the FTP Client Default Port Number Setting up Save As File Settings Click the Setup menu and Save as file submenu Setting up Remote 1 and Remote Allows a network folder to be registered as a destination Setting up Email Settings Click the Setup menu and Email submenu Email Settings Default Body Strings Setting up InternetFax Settings Click the Setup menu and InternetFax submenu InternetFax Setting Fragment Page Size Body Strings Transmission Required Setting up Print Service Settings Scanning FunctionClick the Setup menu and Print Service submenu Setting up the Email Print Enable Print HeaderEnable Print Message Body Maximum Email Body Print Enable Print Email Error Enable Email Error ForwardEmail Error Transfer Address Enable Partial Email Click the Setup menu and Version submenu Displaying Version InformationPage TopAccess Administration TAB page Maintenance Menu Backing up Data About the Maintenance Functions Select the desired language in the Select drop down box Switching LanguagesClick the Maintenance menu and Install Language submenu Click Upload TopAccess languageClick Open Backing up Data Click the Maintenance menu and Backup submenuClick Create New File for the data that you want to backup Click Refresh on the right side Right-click the File Name link and select Save Target As Click Save Restoring Data from Backup File Click the Maintenance menu and Restore submenu Select a backup file and click Open Click Refresh on the right side Setting up Notification Functions Click the Maintenance menu and the Notification submenu Click Save Importing Address Book Data Name Click the Maintenance menu and Import submenu Click Browse... in the Address Book area Click Import Click Create New File in the Address Book area Click the Maintenance menu and the Export submenuExporting Address Book Data Save As dialog box is displayed Importing Department Code Data Click Browse... in the Department Code area Click the Refresh on the right side Exporting Department Code Data Click Create New File in the Department Code Export area Save As dialog box is displayed Page Registration Menu 130 About Registration Functions Registering Public Templates Click the Registration menu and the Public Template submenu Template Properties page for selecting agents is displayed Select agent and click Select Agent Registering Public Templates Panel Setting Destination Setting Public Template Entering destinations manuallyRecipient List To enter more than one destination, repeat steps from 2 to Selecting destination group from address book Selected destination is deleted from the Recipient List Email Setting Public Template Save As File Setting Public Template Port Number Command Twain Setting Scan Setting Original Size Resetting Public TemplatesExposure Click Reset Template Click Reset Registering Fax and InternetFax Received Forward Click Select Agent Registering Fax and InternetFax Received Forward Destination Setting Fax/InternetFax Received Forward Click Save Address Group page is displayed Email Setting Fax/InternetFax Received Forward Save As File Setting Fax/InternetFax Received Forward Enter a password to access an SMB server or an FTP server Registering Fax and InternetFax Received Forward Managing Department Codes on TopAccess for Administrators Managing Department Codes For Administrators 140 Managing Department Codes For Administrators Appendix List Print Format 142 Configuration Page Example List Print Format Menu List Example Menu List ProgramPage Index 57, 101 Twain Index GA-1201 OME09008300 GA-1201