Creating Menus, Printing Out Menus, Creating Faxmenus | AT&T 2.1.1

Fax Response Administration

—An ‘‘*’’appears before all announcements and faxes you enter in the Object field, signifying that the voice message has not been recorded or the fax message has not been loaded.

—A ‘‘-*’’ appears before all menus and faxmenus you enter in the Object field. The ‘‘-’’ signifies that the menu or faxmenu has not been defined yet, while the ‘‘*’’ signifies that the voice message has not been recorded for the menu or faxmenu.

4.When you are finished entering your data into the main menu, press F3 (SAVE) to save your work.

—You return to the FAX Response Workspace Administration menu.

Creating Menus

Menus can appear at any level of your Fax Response system. Whether you are creating a menu in the main menu or three levels lower, the procedures are the same. To create a menu, follow these steps:

1.In your main menu or a menu, move the cursor to the menu you want to define and press F4 (DEFINE).

—A new workspace appears with the Menu Name and Path already filled in.

2.Enter the data for this menu using the same techniques for entering data in the main menu.

3.When you are finished entering the data, press F3 (SAVE).

—You return to the main menu. Notice that the ‘‘-’’ in front of the menu you just defined has disappeared.

4.Repeat steps 1 to 3 for any other menus you want to create.

Printing Out Menus

After you define a menu, you should print out a copy of it for your records. To print a copy of a menu, follow these steps:

1.Move the cursor to the menu and press F4 (DEFINE).

—The menu you selected appears.

2.Press F7 (PRINT).

—A copy of the menu prints on the default printer.

3.Press F6 (CANCEL) to return to the previous menu.

Creating Faxmenus

Faxmenus can appear at any level of your Fax Response system. Whether you are creating a faxmenu in the main menu or three levels lower, the procedures are the same. To create a faxmenu, follow these steps:

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AT&T 2.1.1 manual Creating Menus, Printing Out Menus, Creating Faxmenus

Contents

AT&T FAX AttendantTM Release Trademarks Federal Communications Commission FCC StatementSecurity Ordering Information Contents Report Generation TroubleshootingSystem Operations User Interface FAX Attendant Menu Tree IndexIii Figures Fax Response Administration Page About This Guide Purpose and Scope Intended Audience Assistance How to Use This Guide Conventions Used in this Guide Xii Typical Function Key Labels Related Documents Xiii Introduction Overview FAX Attendant Services FAX Attendant Features Delivery Reports Intelligent Auto-RetryEconomy Delivery Distribution Lists Personal Fax Extensions Call Accounting IntegrationFax Machine Call Coverage Group Fax Numbers Autoprinting Message Waiting Lamp MWL NotificationOutcalling Plain Paper Printing New Features for ReleaseIntegrated Administration Co-residency with the Audix Voice Poer System Consolidated Delivery Reports Improved Component/Port Level DiagnosticsAdministrable Fax Mailbox Size Outbound Channel Limitations Telephone System Interface Switch-Integrated ModeSubscriber Name Administration Message Overflow to General Mailbox Co-Resident Configuration Review of System Planning Planning for FAX Attendant on Merlin Legend System Call Coverage Paths Calling Groups Assigning Services to Voice Channels Planning the FAX Attendant System Switch Interface Parameters Assigning Lines/Pools to Voice ChannelsSystem Parameters Fax Account Code Parameter Administration Fax Account Code List Administration Subscriber AdministrationExtension Directory Subscriber Administration Planning Types of Fax Subscribers Personal Fax Number Subscribers without Fax Machines Class Group Fax Number Administrator Fax Machine Call Coverage Subscribers Class Service Administrator Registration Outcalling Administration Planning Your Fax Response Service Customizing Voice Prompts Implementing FAX Attendant Entering FAX Attendant Data Information Conventions Logging In to IS-III Status Screen Integrated Solution Integrated Solution III Main Menu Audix Voice Power/FAX Attendant Menu Audix Voice Power/FAX Attendant General Fax System Parameter Administration Fax System Parameters Administration General Fax Parameters Administration Updating General Fax System Parameters Voice System Parameter Administration Voice System Parameter Administration Account Code Parameter Administration Updating System Parameters Account Code Parameter Administration form appears Account Code Parameter Administration Updating Account Code Parameters Account Code List Administration Account Code List Administration form appears Account Code List Administration 10. Account Code List Administration Form Updating Account Codes Adding a New Subscriber Extension Directory 11. Extension Directory Screen Audix Voice Power User 12. Audix Voice Power User Screen Subscriber Administration 13. Subscriber Administration Screen, Page 1 14. Subscriber Administration Screen, Page 2 Adding a Special Purpose Extension 15. Extension Directory Screen Special Purpose Extension Screen 16. Special Purpose Extension Screen 17. Audix Voice Power User Screen 18. Subscriber Administration Screen, Page 1 19. Subscriber Administration Screen, Page 2 Changing a Subscriber Profile 20. Extension Directory Screen 21. Audix Voice Power User Screen 22. Subscriber Administration Screen, Page 1 23. Subscriber Administration Screen, Page 2 Renumbering an Extension for a Subscriber Removing a Subscriber from Audix Voice Power/FAX Attendant Deleting a Subscriber’s Profile from the System Displaying the Subscriber Database Printing the Subscriber Database Service Administrator Registration 24. Service Administrator Registration Form Updating Service Administrator Registration Outcalling Administration Fax Group List Administration Creating a Fax Distribution ListUpdating Outcalling Parameters Fax Group List Administration 26. Fax Group List Administration Form Fax Group List Editing 27. Fax Group List Editing Form 28. Fax Group List Administration Form Modifying a Fax Distribution List Deleting a Fax Distribution List 29. Fax Group List Administration Form Custom Voice Prompts Logging In to the Voice System General Fax Mail Greeting Administration Recording Custom Fax Mail Greetings General Fax Call Answer Greeting AdministrationListening to the Fax Mail Greeting Message Selecting Greetings Listening to the Fax Call Answer Greeting Recording Custom Fax Call Answer Greetings Subscriber Recorded Name Administration General Mailbox Greeting Administration Listening to the General Mailbox Greeting Message Recording a General Mailbox Greeting Message Changing the Greeting In Use Accessing Fax Response Entering Fax Response DataLogging Status Screen Fax Response Administration Audix Voice Power/FAX Attendant Menu Implementing a New Fax Response Service Fax Response Administration Fax Response Workspace Administration Fax Response Workspace Administration Menu Edit Workspace/Edit Inactive Fax Messages Edit Workspace/Edit Inactive Fax Messages Form Creating Menus Printing Out MenusCreating Faxmenus Edit FaxMenu Edit FaxMenu Form Administering the Main Menu FaxMenu Message Administration Administer Fax Mail Greeting Main Menu General Administration Listening to the Main MenuRecording the Main Menu Recording Menu Messages, Faxmenu Messages Announcements Page Loading Fax Messages FAX-ADM Installing the Workspace Page Administering the Touch-Tone Gate Prompt and Goodbye Message Page Touch-Tone Gate Prompt General Administration Listening to the Custom Touch-Tone Gate PromptRecording a Custom Touch-Tone Gate Prompt Goodbye Message General Administration Selecting Touch-Tone Gate Prompts Listening to the Custom Goodbye Message Recording a Custom Goodbye MessageSelecting the Goodbye Message Fax Coversheet Header Information Fax Response Coversheet AdministrationDesigning the Fax Response Coversheet Loading the Fax Response Coversheet FAX Response Coversheet Administration Fax Response Coversheet Administration Screen Modifying Your Existing Fax Response Service Viewing the Fax CoversheetPrinting the Fax Coversheet 10. Fax Response Workspace Administration Menu Administering Menus Copy Service Into Workspace Modifying Menus Modifying Non-Deep Menus Modifying Deep Menus Removing Menus Administering Faxmenus 12. Edit FaxMenu Form 13. FaxMenu Message Administration Form Modifying Faxmenus Removing Faxmenus Helpful Hints Creating and Loading Fax Response Service Allowing Callers to Return to the Main Menu Test Your Fax Response Service View Service 14. View Service screen Backing Up Your Fax Response Service Page Starting the voice system Resetting the voice systemIntroduction Stopping the voice system System Management Operations Retrieving Messages from the General Mailbox Discarding Old Fax Messages Viewing the Event Log Using the Explain Command TSMRCV, Critical Operating FAX Attendant Starting the Voice System Stopping the Voice System Resetting the Voice System Displaying the System Status Shutting Down and Rebooting the Unix System Displaying the System Monitor Changing the State of Voice Channels Changing the Refresh Rate Backing Up Files Fax Equipment OperationsRestoring Files Fax Equipment Administration Fax Channel Administration FAX Equipment Operations Fax Channel Administration Change State of Fax Equipment Change State of Fax Equipment Change State of Fax Equipment Form Administering Fax Lines Administer FAX Line Extension Fax Transmission Control Fax Equipment Diagnostics Canceling Subscriber Fax Transmissions Fax Equipment Diagnostics Fax Equipment Diagnostics Screen Fax Equipment Diagnostics-Results Fax Equipment Diagnostics Results Generating FAX Attendant Reports Reaching the Reports Menu Accessing FAX Attendant Reports Reports Audix Voice Power/FAX Attendant Reports Menu Fax Channel Utilization Report Print Option Reset Log OptionFax Channel Utilization Report Fax Response Usage Report Mailbox Usage Report Fax Subscriber Usage ReportFax Subscriber Usage Print Option Mailbox Usage Print OptionPage Subscribers Over Mailbox Print Option Phone Line Usage Print OptionSubscribers Over Mailbox Limit Report Most Recent Audit Accessing System Reports System Reports Event Log Report Event Log Report Options Page Event Log Print Option Troubleshooting Application operation problemsHardware verification Hardware Verification Master Controller Verification Circuit Board Diagnostics Fax Board Diagnostics Application Operation Problems Trouble Indication User Response Trouble Indication Trouble Indication Trouble Indication Trouble Indication User Response Trouble Indication User Response FAX Attendant is failing to make calls outside the switch Trouble Indication Trouble Indication User Response Trouble Indication Trouble Indication Trouble Indication Accessing Windows User Interface Information Types of Windows On-line HelpMoving Within a Window Cursor Movement Menu Selection AlternativesType of Movement Keys Function Keys Form Fill-in Alternatives Standard Function Keys Frame Management Reshape Window List Open WindowsMove Active Window Refresh Window Command Menu Procedures System Messages Introduction to System MessagesPage Software Architecture System Message Format Critical 904 Cscfuse Cabinet Fuse Blown SPPNOSAVE, Major System Message ListingsSpeech Processing Library Spplib Cannot Save Shared Memory integer During string To Disk Transaction State Machine TSM Process TSMNOSCRIPT, Major TSMTRAN, MajorTSMNOSLOT, Major TSMSCRD, Major TSMTSTART, Major TSMSHMFAIL, CriticalTSMPCFAIL, Major TSMNOSCPTP, Major TSMNOSPACE, Major TSMSEPREAD, MajorTSMINVLDMSG, Inform TSMTRCMD, Major VROPLRULIST, Major Voice Response Output Process VropVROPRESIZESP, Major VROPUSAGECNT, Major VROPNOSPACE, Critical VROPCONFIG, MajorVROPHWERR, Major VROPBADFS, Major VROPSHMERR, Major VROPTIMEOUT, InformVROPNONEX, Major VROPMSGERR, Major VROPBADCODE, Major VROPBADTAG, InformVROPNOSPCHBLK, Major VROPBADPHR, Major VROPBADFREE, Major VROPFSIO, Major READDB, Status Error Tracker ET ProcessSHMEMSHOW, Status ETATT, Inform ETMSGRCV, Critical ETCKSHMEM, MajorETESLOT, Inform ETMSGSND, Critical ETNOVAR, Inform ETNORULES, MajorETNOSHMEM, Critical ETSHMIT, Inform ETWIPE, Inform ETURS, CriticalETURB, Critical ETSTUCK, Major ETNEWS, Status ETNEWPID, MajorETDYKE, Status ETPRIORITY, Status Maintenance MTC Process UNKTYPE, Major RCVEMSG, CriticalSENDMSG, Critical SYSFAIL, Major SHMINVD, Critical SETSEMA, MajorSHMFAIL, Critical CLRSEMA, Major Data Base Initialization Dbinit Tip/Ring Interface Process Trip TRIPEVNT, Critical TRIPDTBL, CriticalTrip Shared Memory devtbl Attach Failure, Reason integer Trip Tip/Ring Event Receipt Failure, Reason integer LIBSYSERR, Major Fax Database Library Error MessagesUser Applications APP LIBOUTERR, Inform LIBPHRDEL, Inform LIBSCRERR, MajorLIBMSGERR, Major LIBREQERR, Major LIBMSGSRC, Inform LIBUNKCALL, Inform FAX Attendant DIP Error Messages VMDOUTERR, Inform VMDPHRDEL, Inform VMDSCRERR, MajorVMDMSGERR, Major VMDREQERR, Major VMDSTARTUP, Critical startup failed VMDADMERR, Major admin process error stringVMDMSGSRC, Inform VMDMSGUNEX, Inform unrecognized message FFAXMGRTERM, Major Fax Manager DIP Error MessagesFFAXIODISABLE, Critical FFAXIOTERM, Major FMAILBOXFAIL, Major FPRINTFAIL, MajorFNOTIFYFAIL, Major FMEMORYFAIL, Major FUNIDENTIFIED, Major FUPDATEFAIL, MajorFLOOKUPFAIL, Major FTRANSFERFAIL, Major FRXDISC, Inform Voice Mail Database DIP Error MessagesFTXDISC, Inform VMDSYSERR, Major VMDOUTERR, Inform VMDMSGUNEX, Inform unrecognized message integer VMDVROPERR, Major Vrop problem string VMDSHMFAIL, Major problem with shmem stringVMDMDWARN, Major couldn’t send MD warning string Admsyserr Major Administration Error MessagesDCP Communications Process Error Messages Admmsgerr Major Dcpbadname Inform Dcpmsgerr Major Dcpgetscr MajorDcpdcpifail Major Dcpmsgsrc Inform Rptsyserr Major Reports Error MessagesDcpdcpiprob Inform Rptmsgerr Major Outcalling Error Messages RPTMEMERR, MajorOcsyserr Major Ocreqerr Major Ocscrerr MajorOcmsgerr Major Ocmsgsrc Inform Ocbadext Inform Ocgetscr MajorOclongnbr Inform Fax Data Interface Process FAXCNGINFO, InformFAXCNGWARN, Warning FAXCNGMAJOR, Major Could not malloc memory Invalid state for channel channel numberFAXCNGMAJOR, Major Could not attach shared memory FAXCNGMAJOR, Major Failure on TRopen ATSHMFL, Major string Switch Information Data Interface ProcessCREATSHMFL, Major string MSGRECVERR, Major string FAX Attendant Menu Tree FAX Attendant Menu Trees Index IN-1 IN-2 IN-3 IN-4 IN-5 IN-6 IN-7