Muratec Series 41500E Using department codes, Enter Dept. Code Select Department No 001 0011555

If you have not entered any codes in your fax, skip to step 4. Otherwise, go on to step 3.

2 Press or /PROGRAM until you see the code you want to clear. Here, we’ve selected “3111”.

3 Press CANCEL.

3111:Erase Dpt. Code Check Program/Enter

Beyond the Basics

Using department codes

You can keep track of how your machine is used through its department code feature. When the department code setting is activated, the machine reminds each user to enter the department code before sending or polling a document. The Activity Journal then keeps track of fax transactions by department.

After you turn on this setting, assign specific code numbers to your office’s fax users and tell them to enter these department codes before sending faxes.

Note: Please note that using this setting may block access to the fax machine.

Entering a department code

Your machine can hold up to 100 separate department codes.

To enter a department code:

1 Press /PROGRAM, M, 2, ENTER. Depending upon whether you’ve already entered a department code, the LCD shows:

Enter Dept. Code	or	Select Department No
001:_		001:1555

Note: If department code operation is protected (see page 2.63), the fax beeps briefly and then returns to standby mode. You will have to turn off the protection first, then repeat this step.

2

3 To enter a new code in a department code list that’s already been started, press ENTER. The fax will skip to the next empty position in the list.

Note: If you want to modify an existing entry in the department code, you first clear a department code you want to modify and then enter a new code (see “Clearing a department code,” right column).

4 Use the numeric keypad to enter the four-digit department code, 0000–9999.Here, we’ve entered 1555:

Enter Dept. Code 001:1555

To change one digit, press to move left or /PROGRAM to move right until the cursor is under the digit, then use the numeric keypad to enter the correct number.

5 Press ENTER to save the setting.

To enter another department code, repeat steps 4–5.

To stop entering department codes, press STOP to return to standby mode.

Clearing a department code

1 Press /PROGRAM, M, 2, ENTER. The LCD shows:

Select Department No 001:1555

Note: If department code operation is protected (see next page), the fax beeps briefly and then returns to standby mode. You will have to turn off the protection first, then repeat this step.

Important: If you want to quit without clearing the department code you’ve selected, press /PROGRAM. The fax returns to step 2.

4 Press ENTER to clear the department code.

To clear another department code, repeat steps 2–4.

If you don’t want to clear another department code, press STOP to return to standby mode.

Turning the department code setting on and off

1 Press /PROGRAM, M, 3, ENTER. The LCD shows:

Dept. On/Off :Off

Program/Enter

Note: If department code operation is protected (see next page), the fax beeps briefly and then returns to standby mode. You will have to turn off the protection first, then repeat this step.

2 Press or /PROGRAM until you see the setting you want.

Dept. On/Off :On

Program/Enter

3 Press ENTER.

2.62