Ricoh SP C240SF, C242SF Printing Confidential Documents, Storing a Locked Print file

Printing Confidential Documents

Printing Confidential Documents

If you use the Locked Print function, you can password protect your print job.

This means that your job is printed only after you enter the password using the machine's control panel. This function prevents unauthorized users seeing sensitive documents at the machine.

• This function is available for the Type 2 model only.

• This function is only available when using the PCL printer driver, and printing from a computer	3
running a Windows operating system.

Storing a Locked Print file

This section describes how to store a Locked Print file in the machine using the printer driver.

1.Open the file you want to print on your computer.

2.Open the printer driver's properties.

3.Click the [Setup] tab, and then select [Locked Print]. The [Password:] and [User ID:] text boxes become available.

The [User ID:] text box contains the login user name of your computer account or the user code that you used for the previous Locked Print job.

4.Type the password (containing 4 to 8 digits) and user ID (containing 1 to 9 alphanumeric characters), and then click [OK].

The user code will be used to identify your Locked Print file on the machine's control panel.

5.Execute a print command.

The print job is stored in the machine as a Locked Print file. You can print the file by entering the password using the control panel.

•The Locked Print file is automatically erased from the machine's memory when it is printed out, or when the machine's power is turned off.

•The machine can store a maximum of 5 jobs or 5 MB of Locked Print data at a time.

•Even if the machine cannot store any more Locked Print files, the machine holds a new Locked Print file for the period of time specified in [Locked Print] under system settings before canceling the job. Within this time, you can print or delete the new Locked Print file. You can also print or delete an existing Locked Print file so that the new Locked Print file can be stored in the machine.

•When a Locked Print job is canceled, the machine automatically records the cancellation in a log. You can use this log to identify which Locked Print jobs have been canceled.

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