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Ricoh C242SF, SP C240SF - page 44

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1. Guide to the Machine

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Contents

Main User Guide Operating Instructions Page TABLE OF CONTENTS 1. Guide to the Machine 2. Getting Started Page 3. Using the Printer Function 4. Using the Copier Function 5. Using the Scanner Function 6. Using the Fax Function 7. Configuring the Machine Using the Control Panel 8. Configuring the Machine Using Web Image Monitor 9. Troubleshooting 10. Maintenance 11. Appendix INDEX Page 1. Guide to the Machine Introduction Trademarks Page Disclaimer Manuals for This Machine Model-Specific Information Page Page How to Read This Manual Symbols [ ] Notes About IP Address Using Manuals Installing Manuals on Your Computer Opening Manuals Opening from the desktop icon Opening from the [Start] menu Opening from the CD-ROM Removing Manuals from Your Computer Feature Highlights Using the Machine as a Printer Connecting via USB Connecting via a network Printing confidential documents Printing directly from a Digital Camera (PictBridge) Using the Machine as a Copier Making enlarged or reduced copies Copying multiple pages onto a single sheet of paper Copying both sides of an ID card onto one side of paper Making 2-sided copies Sorting the output paper Using the Machine as a Scanner Scanning from a computer Sending scanned files via e-mail Sending scanned files to an FTP server Sending scanned files to a computer's shared folder Sending scanned files to a USB flash disk Using the Machine as a Fax Machine Using as a fax machine Using the machine with an external telephone Sending faxes from a computer (LAN-Fax) Page Guide to Components This section lists the names and functions of the parts of this machine. Exterior: Front View 34 Exterior: Rear View Page Interior Control Panel Page Page Page Page 2. Getting Started Installing the Machine Where to Put the Machine Page Page Unpacking Page Page Page Page Page Page Page Page Page Turning the Power on Page Page Initial Setup Changing Operation Modes Saving Energy Multi-access Page Page Page Page Page Connecting with a Digital Camera Using a USB Cable Connecting with a Network Cable Reading the LED lamps Connecting to a Telephone Line Page Page Configuring the Machine Configuring the IPv4 Address Settings Setting the machine to receive an IPv4 address automatically Assigning the machine's IPv4 address manually Configuring the IPv6 Address Settings Setting the machine to receive an IPv6 address automatically Assigning the machine's IPv6 address manually Configuring Telephone Network Settings Selecting the telephone line type Selecting the telephone network connection type Setting the outside line access number Page Sharing the Printer on a Network Installing Option Installing the Paper Feed Unit (Tray 2) Page Page Page Page Page Page Specifications of Paper Types Page Page Page Page Page Unsupported Types of Paper Paper Storage Precautions Printable Area Page Loading Paper Loading Paper in Tray 1 Page Page Page Loading paper longer than A4 Page Page Page Page Loading Paper in Tray 2 Page Page Loading Paper in the Bypass Tray Page Loading Envelopes Loading envelopes in tray 1 Page Page Loading envelopes in the bypass tray Specifying Paper Type and Paper Size Specifying the paper type Specifying the standard paper size Specifying a custom paper size Page Placing Originals About Originals Recommended size of originals Types of originals not supported by the Auto Document Feeder Unscannable image area Placing Originals Placing originals on the exposure glass Placing originals in the Auto Document Feeder Page Entering Characters Page Restricting Machine Functions According to User Enabling the User Restriction Settings Page Modifying user entries Deleting user entries When Machine Functions are Restricted Page 3. Using the Printer Function Configuring Option and Paper Settings Windows Mac OS X 10.3 Mac OS X 10.4 Mac OS X 10.5/10.6 Page Accessing the Printer Properties Accessing the Printer Properties from the [Printers and Faxes] Window Accessing the Printer Properties from an Application Windows Mac OS X Basic Operation in Printer Mode If a Paper Mismatch Occurs Continuing printing using mismatched paper Resetting the print job Canceling a Print Job Canceling a print job before printing has started Canceling a print job while printing Printing Confidential Documents Storing a Locked Print file Printing a Locked Print file Deleting a Locked Print file Checking which Locked Print File Jobs Have Been Canceled Page Page Direct Printing from a Digital Camera (PictBridge) What Is PictBridge? PictBridge Printing What Can Be Done on this Machine Index printing Paper size N-up layout Exiting PictBridge When PictBridge Printing Does Not Work Page Using Various Print Functions Print Quality Functions Print Output Functions Page Page 4. Using the Copier Function The Screen in Copier Mode [] 1 Page Basic Operation in Copier Mode Canceling a Copy Page Making Enlarged or Reduced Copies Page Combining Multiple Pages Copying Two or Four Pages onto One Sheet Page Copying Both Sides of an ID Card onto One Side of Paper Page Page Making 2-sided Copies Page Page Specifying Scan Settings Adjusting Image Density Selecting the Document Type According to Original Page 5. Using the Scanner Function The Screen in Scanner Mode Page Registering Scan Destinations Page Page Page Page Modifying Scan Destinations Deleting Scan Destinations Scanning Using the Control Panel Basic Operation for Scan to E-mail/FTP/Folder Page Specifying the scan destination Basic Operation for Scan to USB Page Page Specifying the Scan Settings Specifying the scanning size according to the size of the original Adjusting image density Specifying resolution Scanning from a Computer Basic Operation for TWAIN Scanning Scanning from a computer (Windows) Scanning from a computer (Mac OS X) Settings you can configure in the TWAIN dialog box Page 198 6. Using the Fax Function The Screen in Fax Mode Page Setting the Date and Time Page Registering Fax Destinations Registering Fax Destinations Using the Control Panel Modifying fax destinations Deleting fax destinations Registering Fax Destinations Using Web Image Monitor Page Modifying fax destinations Deleting fax destinations Sending a Fax Selecting Transmission Mode Internet Fax Transmission Overview Basic Operation for Sending a Fax Page Canceling a fax Specifying the Fax Destination Specifying the destination using the One Touch buttons Specifying the destination using Speed Dial Page Specifying the destination using the broadcast function Specifying the destination using the redial function Useful Sending Functions Sending a fax using On Hook Dial Sending a fax after a conversation Specifying the Scan Settings Adjusting image density Specifying the resolution Page Using the Fax Function from a Computer (LAN- Fax) Configuring the LAN-Fax Address Book Opening the LAN-Fax Address Book Registering destinations Modifying destinations Registering groups Modifying groups Deleting individual destinations or groups Exporting/Importing LAN-Fax Address Book data Page Basic Operation for Sending Faxes from a Computer Canceling a fax Editing a Fax Cover Sheet Settings you can configure for the fax cover sheets This section describes the settings you can configure for the fax cover sheets. 233 Configuring Transmission Settings Settings you can configure in the LAN-Fax driver's properties This section describes the settings you can configure in the LAN-Fax driver's properties. 235 Page Receiving a Fax Selecting Reception Mode Receiving a fax in FAX/TEL Manual mode Receiving a fax in Fax Only mode Receiving a fax in FAX/TEL Automatic mode Receiving a fax in FAX/TAD mode Receiving an Internet Fax Forwarding or Storing Faxes in Memory Configuring the forwarding conditions Configuring the storing conditions Printing Out Faxes Stored in Memory Receiving or Rejecting Faxes from Special Senders Registering the Special Senders Limiting the incoming faxes 7. Configuring the Machine Using the Control Panel Basic Operation Using the Menu Screen Page Menu Chart Page Page Page Copy Settings Changing Copy Settings Copy Setting Parameters Page Page Page Page Scanner Settings Changing Scanner Settings Scanner Setting Parameters Page Fax Transmission Settings Changing Fax Transmission Settings Fax Transmission Setting Parameters Page Fax Feature Settings Changing Fax Feature Settings Fax Feature Setting Parameters Page Page Page Page Page Page Fax Address Book Settings Registering Fax Destinations in Fax Quick Dial/Speed Dial Fax Address Book Parameters Page System Settings Changing System Settings System Setting Parameters Page Page Page Page Page Page Page Page Network Settings Changing Network Settings Network Setting Parameters Page Page Page Printing Lists/Reports Printing the Configuration Page Types of Report Reading the Configuration Page Page Page Reading the Fax Journal Reading the TX/RX Standby File List Reading the Scanner Journal Page Administrator Settings Changing Administrator Settings Administrator Setting Parameters Page Page Page Page Printer Feature Settings Changing Printer Feature Settings Printer Feature Setting Parameters Page Page Page Page 8. Configuring the Machine Using Web Image Monitor Using Web Image Monitor Page Displaying Top Page Changing the Interface Language Checking the System Information Checking the Status Information Checking the Counter Information Page Page Page Checking the Machine Information Configuring the System Settings Configuring the Sound Volume Configuring the Paper Settings Page Specifying the Size of Paper for Printing Copies Configuring the Fax Settings Page Page Specifying the Priority Tray Configuring the Toner Saving Setting Configuring the I/O Timeout Settings Configuring the Black-and-White Print Priority Settings Page Page Restricting Machine Functions According to User Configuring the Network Settings Checking the Network Status Configuring the IPv6 Settings Configuring the Network Application Settings Configuring the DNS Settings Configuring the Auto E-mail Notification Settings Configuring the SNMP Settings Page Configuring the SMTP Settings Configuring the POP3 Settings Configuring the Internet Fax Settings Page Configuring the IPsec Settings Configuring the IPsec Global Settings Configuring the IPsec Policy Page Page Page Page Printing Lists/Reports Page Configuring the Administrator Settings Configuring the Administrator Password and E-mail Address Resetting the Machines Settings Backing Up the Machine's Settings Page Restoring the Machine's Settings from a Backup File Configuring the Date and Time Settings Configuring the Energy Saver Mode Settings Page 9. Troubleshooting Overview Common Problems Page Paper Feed Problems Page Removing Printing Jams If paper jams inside the fusing unit Page If paper jams inside a tray Page If paper jams inside the transfer unit Removing Scanning Jams Page Page Page Page Print Quality Problems Checking the Condition of the Machine Printer Problems Page Changing the Printer Driver Settings Printed Colors Do Not Match Displayed Colors Print Positions Do Not Match Display Positions Copier Problems Page Scanner Problems Fax Problems Page Page Page Page Page Error and Status Messages on the Screen Page Page Page Page Page Page Page Page Page Replacing Print Cartridges Page Page Page Page Page Replacing the Waste Toner Bottle Page Page Page Page Page 10. Maintenance Cleaning Cautions to Take When Cleaning Cleaning the Toner Density Sensor Page Cleaning the Friction Pad and Paper Feed Roller Page Cleaning the Registration Roller and Paper Tray Page Page Page Cleaning the Exposure Glass Cleaning the Auto Document Feeder Moving the Machine Moving over a Short Distance Moving over a Long Distance Page Page If the Machine is Not Going to Be Used for a Long Time Preparing the Machine for a Long Period of Inactivity Using the Machine Again After It Has Been Inactive for a Long Period Page Page Consumables Print Cartridges Waste Toner Bottle 11. Appendix Functions and Network Settings Available in an IPv6 Environment Available Functions Page Transmission Using IPsec Encryption and Authentication by IPsec Security Association Encryption Key Exchange Settings Configuration Flow Specifying Encryption Key Exchange Settings Specifying IPsec Settings on the Computer Page Enabling and Disabling IPsec Using the Control Panel Specifications of the Machine General Function Specifications Page Printer Function Specifications Copier Function Specifications Scanner Function Specifications Page Fax Function Specifications Fax transmission and reception Internet Fax transmission and reception Page Page Specifications of Options Paper Feed Unit TK1010 Page Copyright Information about Installed Applications expat JPEG LIBRARY Page INDEX

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