Sending a fax after a conversation, 219 | Ricoh SP C240SF, C242SF

Sending a Fax

3.Press the [On Hook Dial] key.

CES181

"On Hook" appears on the screen.

4.Specify the destination using the number keys.

5.If you hear a high pitched tone, press the [B&W Start] key.

6

CES172

6.Press [TX], and then press the [B&W Start] key.

• For details about selecting the transmission mode, see p.209 "Selecting Transmission Mode".

Sending a fax after a conversation

An external telephone allows you to send a fax after finishing your conversation, without having to disconnect and redial. This function is useful when you want to ensure that the fax will be received.

1.Place the original.

2.Pick up the handset of the external telephone.

3.Specify the destination using the external telephone.

4.When the other party answers, ask them to press their fax start button.

219

Image 221

Ricoh SP C240SF, C242SF Sending a fax after a conversation, Press the On Hook Dial key, On Hook appears on the screen, 219

Contents

User Guide Page Table of Contents 111 108113 118 136 135138 140 172 169173 175 237 234240 241 291 288292 293 330 329331 332 383 377393 399 435 433436 438Page Trademarks Guide to the Machine Product names of Windows Server 2008 R2 are as follows Disclaimer Manuals for This Machine 120 Model-Specific Information Units List of Option Symbols How to Read This ManualThis manual uses the following symbols About IP Address Installing Manuals on Your Computer Using Manuals Opening from the desktop icon Opening ManualsOpening from the Start menu Opening from the CD-ROM Removing Manuals from Your Computer Using the Machine as a Printer Feature HighlightsConnecting via USB Connecting via a network Printing confidential documents Making enlarged or reduced copies Using the Machine as a CopierPrinting directly from a Digital Camera PictBridge Copying multiple pages onto a single sheet of paper Making 2-sided copies Copying both sides of an ID card onto one side of paper Preparation for sorting the output paper Using the Machine as a ScannerSorting the output paper Scanning from a computer Sending scanned files to an FTP server Sending scanned files via e-mail Sending scanned files to a computers shared folder Sending scanned files to a USB flash disk Using the Machine as a Fax MachineUsing as a fax machine Sending faxes from a computer LAN-Fax Using the machine with an external telephone CES191 Exterior Front View Guide to Components Exterior Rear View CES099 Interior Control Panel Fax Received indicator Guide to Components CES152 Out Faxes Stored in Memory Guide to the Machine Where to Put the Machine Installing the Machine Getting Started Installing the Machine Large quantities, you might detect an odd smell Unpacking Installing the Machine CER088 CES032 Lift the paper feed roller slightly to remove it Open the ADF cover Return the paper feed roller to its original position Pull the protective sheet to remove it Close the ADF cover Lower the lever until it clicks into place Pull up the fusing unit levers Remove the protection tapes CES031 Apply the indicated sticker as in the illustration below Turning the Power on Installing the Machine Plug in the power cord Initial Setup Changing Operation Modes Function Priority Energy Saver modeSaving Energy Multi-access Fax memory reception storing Simultaneously Fax immediate printing Internet Fax reception no printingPrinting out the received Internet Fax Internet Fax Receiving a LAN-Fax job from Getting Started Remove the cable cover Connecting the MachineConnecting with a Computer Using a USB Cable Attach the cable cover Connecting with a Digital Camera Using a USB Cable Connecting with a Network Cable Connect the Ethernet cable to the Ethernet port Reading the LED lamps Connecting to a Telephone Line Connect a telephone line cord to Line If using an external telephone, connect the telephone to TEL Attach the cable cover in place Press the User Tools key Configuring the Machine Assigning the machines IPv4 address manually Configuring the IPv6 Address Settings Setting the machine to receive an IPv6 address automatically Assigning the machines IPv6 address manually Selecting the telephone line type Configuring Telephone Network Settings Selecting the telephone network connection type Setting the outside line access number Press the User Tools key Click OK Sharing the Printer on a Network Installing the Paper Feed Unit Tray Installing Option Check that the package contains paper feed unit Lift using the inset grips on both sides of the machine CER005 Supported Paper for Each Tray Paper and Other Media B6 JIS 16 to 43 lb 80 g/m2, 20 lb Middle thick paper Thick paper 1 Getting Started 16 to 43 lb Middle thick paper Thick paper 1 × 267 mm Specifications of Paper TypesNone Half that of middle thick paper Paper and Other Media Plain Paper, Thick Paper 1, or Thick Paper None Approximately half that of middle thick paper Print cartridges photo conductor unit Fan envelopes, and then align their edges before loading Unsupported Types of Paper Printable Area Paper Storage Precautions CER117 Pull out tray 1 carefully with both hands Loading PaperLoading Paper in Tray Push the metal plate down until it clicks into place to lock Place the tray on a flat surface Load the new paper stack print side up 102 103 Loading paper longer than A4Carefully push tray 1 straight into the machine 104 Remove the rear cover using a coin 105 CER104 CER103 CER106 109 Press down on the bottom plate until it clicks 110 Lift and slide the tray, then push it all the way Loading Paper in the Bypass Tray Insert the top edge of the paper into the machine Adjust the paper guides to the paper size Loading Envelopes Lowering the fusing unit levers 114 Lower the fusing unit leversLoading envelopes in tray 115 Set the envelopes in Tray 1 with the printing side facing up 117 Loading envelopes in the bypass trayInsert the edge of the envelope into the machine Specifying Paper Type and Paper Size Adjust the paper guides to the envelope size Specifying the paper type This section describes how to specify the paper type Specifying a custom paper size This section describes how to specify a custom paper sizeSpecifying the standard paper size Press the User Tools key Recommended size of originals Placing OriginalsAbout Originals Unscannable image area Lift the ADF Placing OriginalsPlacing originals on the exposure glass Adjust the guides according to the size of the original By using the ADF, you can scan multiple pages at oncePlacing originals in the Auto Document Feeder Lower the ADF CES200 Entering Characters Getting Started Restricting Machine Functions According to User Enabling the User Restriction Settings List of currently registered user entries appears 130 Click Available Functions per User Modifying user entries This section describes how to modify user entriesClick Apply Close the Web browser List of currently registered user entries appears Deleting user entries Press the OK key When Machine Functions are Restricted Getting Started Following procedure is based on Windows XP as an example Configuring Option and Paper SettingsWindows This chapter describes the printer functions Click OK to close the printer properties dialog box Mac OS XMac OS X 10.5/10.6 137 Windows Accessing the Printer PropertiesAccessing the Printer Properties from an Application 139 Mac OS If a Paper Mismatch Occurs Basic Operation in Printer ModeFollowing procedure explains how to perform basic printing Continuing printing using mismatched paper Canceling a Print JobResetting the print job Canceling a print job before printing has started Cancel the print job using the control panel Canceling a print job while printingMac OS X 10.5/10.6 Press the Clear/Stop key Press Yes Storing a Locked Print file Printing Confidential Documents Press Print For details about Locked Print, see p.274 System SettingsPrinting a Locked Print file To do so Deleting a Locked Print file Locked Print file is deleted Checking which Locked Print File Jobs Have Been CanceledPress Delete Press Delete. The log is deleted Page Direct Printing from a Digital Camera PictBridge What Is PictBridge?PictBridge Printing This function is compatible with USB Index printing What Can Be Done on this Machine Use the following procedure to quit the PictBridge mode When PictBridge Printing Does Not WorkExiting PictBridge Paper size Settings are enabled Problem Cause Solution PictBridge is not availableMachine has fully booted Printing is disabled Paper size setting for this Print Quality Functions Using Various Print FunctionsCan configure are described below Changing orientation or rotating the image Print Output Functions Using Various Print Functions 156 This chapter describes the copier functions Screen in Copier ModeScreen in standby mode Using the Copier Function Press the Copy key Basic Operation in Copier Mode Canceling a Copy 161 Press the Clear/Stop key Making Enlarged or Reduced Copies Press the Reduce/Enlarge key Combining Multiple Pages In-1 modeCopying Two or Four Pages onto One Sheet Portrait Portrait T to B Top to Bottom Portrait L to R Left to RightLandscape L to R Left to Right Landscape T to B Top to Bottom Press Reduce, press the keys to select Comb on 1 or Comb on Copying Both Sides of an ID Card onto One Side of Paper 167 Press the ID Card Copy key Card copy mode Top to Top Making 2-sided CopiesTop to Bottom Top to Bottom 169 Keys Use this procedure to set the machine to make 2-sided copies Making 2-sided Copies Press the Density key Specifying Scan SettingsAdjusting Image Density Press the Image Quality key Selecting the Document Type According to Original Using the Copier Function Screen in Scanner Mode Using the Scanner Function Using the Scanner Function Registering Scan Destinations Characters EntryRequired Scale Pages in a document, but Jpeg does not Required Support multiple pages in a document 178 Resolution Optional Setting DescriptionScan Size Optional Then specify the width and length Are stored. Can contain up to 64 characters Directory Optional Service Name Required Setting Description Quick Dial Number OptionalCan contain up to 32 characters Login Password Optional Then specify the width and length Resolution Optional Modifying Scan Destinations Related settings using Web Image Monitor Deleting Scan Destinations This section describes how to delete registered destinations Basic Operation for Scan to E-mail/FTP/Folder Scanning Using the Control PanelSpecified destination Press the Scanner key 185 Press the Address Book key Specifying the scan destination Basic Operation for Scan to USB 188 Insert your USB flash disk into the USB flash disk port 189 When in halftone black-and-white scanning modeWhen in color or gray scale black-and-white scanning mode Remove the USB flash disk from the machine Specifying the Scan SettingsConfirm that Ready appears on the display Press the Reduce/Enlarge key or Scn Size Adjusting image density Specifying resolution Basic Operation for Twain Scanning Scanning from a ComputerScanning from a computer Windows This section describes the basic Twain scanning operation 195 Scanning from a computer Mac OS Settings you can configure in the Twain dialog box 197 ADF-Better 198 This chapter describes the fax functions Screen in Fax Mode Using the Fax Function Setting the Date and Time Using the Fax Function Registering Fax Destinations Registering Fax Destinations Using the Control Panel Modifying fax destinations Mode from pulse to tone temporarily Deleting fax destinations Current name is deleted Registering Fax Destinations Using Web Image MonitorCurrent number is deleted Before the fax number Forwarding Speed Dial Number Dial or Speed Dial destinationCharacters Fax Number Optional 208 This section describes how to delete registered destination Press the Facsimile key Selecting Transmission ModeSending a Fax Press the keys Internet Fax Transmission Overview This section describes the basic operation for sending a fax Basic Operation for Sending a Fax Scanned Press the B&W Start key 213 Canceling a fax Specifying the Fax Destination Touch button Specifying the destination using the One Touch buttonsSpecifying the destination using Speed Dial Press the Address Book key Add a destination by using one of the following methods Specifying the destination using the broadcast functionSpecifying the destination using the redial function Useful Sending Functions Sending a fax using On Hook DialPress the Pause/Redial key This section explains some useful fax functions Press the On Hook Dial key Sending a fax after a conversationOn Hook appears on the screen Press TX, and then press the B&W Start key Specifying the Scan Settings 221 Specifying the resolution 222 Configuring the LAN-Fax Address Book Using the Fax Function from a Computer LAN- FaxThis section describes how to open the LAN-Fax Address Book Opening the LAN-Fax Address Book Click the Address Book tab Registering destinationsAll Displays all destinations 224 Modifying destinations 226 Registering groupsAllows you to register it under the same name Deleting individual destinations or groups This section describes how to modify registered groupsModifying groups Confirmation message appears Exporting/Importing LAN-Fax Address Book dataClick Yes 228 Following operations For each field, select an appropriate item from the list Repeat this step to add more destinations 230 Basic Operation for Sending Faxes from a ComputerRepeat this step to add more destinations 231 Edit the cover sheet as necessary, and then click OKClick Send Editing a Fax Cover Sheet 233 Settings you can configure for the fax cover sheets LAN-Fax driver properties dialog box appears Configuring Transmission Settings 235 Settings you can configure in the LAN-Fax drivers properties Using the Fax Function This section describes fax reception functions Receiving a Fax 238 Receiving a fax in FAX/TEL Manual modeKeys to select Fax Features, and then press the OK key Press the B&W Start key Replace the handset Receiving a fax in Fax Only modeReceiving a fax in FAX/TEL Automatic mode You can manually receive a fax during silence detection Receiving a fax in FAX/TAD modeReceiving an Internet Fax Forwarding or Storing Faxes in Memory Configuring the forwarding conditions Configuring the storing conditions Press RX File Printing Out Faxes Stored in Memory Registering the Special Senders Receiving or Rejecting Faxes from Special Senders 246 Limiting the incoming faxesFax number can contain 0 to 9, , and space Basic Operation Using the Menu Screen Configuring the Machine Using the Control Panel Configuring the Machine Using the Control Panel This section lists the parameters included in each menu Menu Chart Configuring the Machine Using the Control Panel Pstn / PBX Configuring the Machine Using the Control Panel This section describes how to configure the copy settings Copy SettingsChanging Copy Settings Copy Setting Parameters Comb on 255 256 Copy Settings 258 Changing Scanner Settings Scanner Settings Scanner Setting Parameters Scanner Settings Changing Fax Transmission Settings Fax Transmission Settings Fax Transmission Setting Parameters Configuring the Machine Using the Control Panel Changing Fax Feature Settings Fax Feature SettingsFax Feature Setting Parameters This section describes fax feature setting parameters FAX/TAD Destination Delete Selected File 268 Fax Feature Settings Jbig Fax Feature Settings Registering Fax Destinations in Fax Quick Dial/Speed Dial Fax Address Book SettingsFax Address Book Parameters Entries Fax Address Book Settings Changing System Settings System SettingsSystem Setting Parameters This section describes the machines operational settings System Settings Default Middle Thick Paper Facsimile 277 Job, the printed image will be croppedCopier USB Default 60 seconds 15 sec 300 sec Network Settings made on the control panel Default Off Toner Saving Configuring the Machine Using the Control Panel System Settings Configuring the Machine Using the Control Panel Changing Network Settings Network SettingsNetwork Setting Parameters This section describes the network settings Dhcp Default Configuring the Machine Using the Control Panel Follow the procedure below to print the configuration Printing the ConfigurationPrinting Lists/Reports Types of Report Reading the Configuration Printing Lists/Reports IP Address Dhcp Stateless Address Link-local Address 290 Mail IPv6 Configuration Shows the IPv6 settings Reading the Fax Journal Reading the TX/RX Standby File List Reading the Scanner Journal Configuring the Machine Using the Control Panel Changing Administrator Settings Administrator SettingsAdministrator Setting Parameters This section describes administrator settings Specifies the user information for sending a fax Default Copier Facsimile Scanner System Auto Reset Timer Default Pstn Fax transmissions Be sure not to clear the settings by mistakeReset All Settings Administrator Settings Changing Printer Feature Settings Printer Feature SettingsPrinter Feature Setting Parameters This section describes the printer feature settings Printer Feature Settings Default Off Printer Feature Settings Solid Colour Presentation Photographic Off 304 Using Web Image Monitor Configuring the Machine Using Web Image Monitor Configuring the Machine Using Web Image Monitor Displaying Top Changing the Interface Language Contact Checking the System InformationChecking the Status Information Intermediate Transfer Checking the Counter InformationFull or Full Checking the System Information Covered A4 pages Functions, and lists/reportsAccumulated value of cyan toner A4 page coverage in percent Fully-covered A4 pages Fully-covered A4 pages Yellow Using the printer function Covered A4 pages Magenta Using the printer function Checking the Machine Information Configuring the Sound Volume Configuring the System Settings 75-90g/m2, Thick Paper 1 91-105g/m2, Recycled Paper, Color Configuring the Paper SettingsPaper, Cardstock, Envelope, Thick Paper 2 106-160g/m2 Paper, Letterhead, Preprinted Paper, Prepunched Paper Settings of the machine and printer driver do not match 317 Machine’s settings Specifying the Size of Paper for Printing Copies Configuring the Fax SettingsTray 2, Bypass Tray, A4, or 8 1/2 × Tray to continue printing Select Paper Tray Description Administrator Fax Received File Processing DescriptionContinue printing Sure to select a tray that contains paper of the valid size Be sent even if this setting is enabled Address in the AdministratorPrint Automatically Automatically or stored for later manual printing Receive Conditions Specifying the Priority TraySenders Special Sender Switches to the other tray to continue printing Configuring the Toner Saving SettingPriority Tray Description Printer Or tray Toner Saving Description Configuring the I/O Timeout SettingsOut copies Machines or not under USB connection Locked Print Timeout Configuring the Black-and-White Print Priority SettingsWarm-up time for maintenance will also be lowered Seconds Registering Destinations Registering Fax Special Senders Restricting Machine Functions According to User Items below cannot be configured Configuring the Network SettingsChecking the Network Status Firmware Gateway Enter the IPv4 address of the network gateway Configuring the IPv6 SettingsNetwork settings For details about IPv6, see p.283 Network Settings Configuring the Network Application SettingsSelect to enable the Scan to FTP feature Folder Select to enable the Scan to Folder feature 330 Configuring the DNS Settings Configuring the Auto E-mail Notification Settings Configuring the Snmp Settings Trap Description Target Trap Select whether to enable the machine to use Snmp servicesNMS Host 2 below become unavailable Characters Password Configuring the Smtp SettingsDescription Primary Smtp Server Characters 335 Configuring the POP3 Settings Configuring the Internet Fax Settings Server only POP Server E-mailConnections to the POP3 server to acquire new e-mails 2 to Minutes Configuring the IPsec Global Settings Configuring the IPsec Settings Security Configuring the IPsec Policy Can contain up to 39 characters Prefix Length IP Policy Settings DescriptionAny subsequent policies will be renumbered accordingly Authentication and data encryption IKE SettingsAuthentication Drop IP packets are discarded Seconds IKE Diffie-Hellman Description Authentication Configuring the Machine Using Web Image Monitor Prints a list of scan destinations Scanner Journal List Sent, or forwardedPrints a list of Quick Dial entries Configuring the Machine Using Web Image Monitor Enter the same password again, to confirm Configuring the Administrator SettingsConfiguring the Administrator Password and E-mail Address Backing Up the Machines Settings Resetting the Machine’s SettingsSelect to restore network settings to their defaults Reset Menu Settings 349 Menu Settings insteadBacks up fax destinations and Special Sender list to a file File Restoring the Machines Settings from a Backup FileRestore Setting Description File to Restore Configuring the Energy Saver Mode Settings Configuring the Date and Time Settings Saver mode 1 than in Energy Saver mode Energy Saver Mode DescriptionThan from Energy Saver mode Machine has been idle for about 30 seconds Overview Troubleshooting Common Problems Common Problems Paper Feed Problems Such as a desk Problem SolutionSee p.86 Paper and Other Media Paper gets wrinkles More frequently Printed paper is curled Removing Printing Jams 359 If paper jams inside the fusing unit Pull the paper downward to remove it. Do not pull it upward If paper jams inside a tray 362 Pull out the jammed paper carefully 363 If paper jams inside the transfer unit Removing Scanning Jams Check that the error is cleared 365 366 Gently pull the jammed original to remove it 367 368 Close the ADF Checking the Condition of the Machine Print Quality ProblemsMachines location Being used See p.423 Consumables Printer Problems About Locked Print, see p.274 System Settings Locked Print file is canceledDeleting a Locked Print file Process Changing the Printer Driver Settings Print Positions Do Not Match Display Positions Printed Colors Do Not Match Displayed Colors Copier Problems Cleaning Problem Solution Image density is too highToner on the printed surface is not dry Photocopied paper is dirty Scanner Problems Fax in Immediate Transmission mode 1XXX11 Fax ProblemsNetwork. See p.295 Administrator Settings 377 See p.364 Removing Scanning Jams If the problem persists, contact your sales or service Error Code Solution An error occurred while sending a faxOr to send at a lower resolution An error occurred while receiving a fax Error Code Solution 3XXX11 To check the e-mail settings Error Code Solution 4XXX21Sender to check the e-mail settings E-mail had an invalid Content-Type, or an Send at a lower resolution Error Code Solution 4XXX43Compression method of the received Tiff file was Tiff file Cannot print received faxes See p.99 Loading Paper Adjusting image densityLoad paper of the right size in the paper tray Received Correct orientation. See p.122 Placing Originals Print cartridge. See p.393 Error and Status Messages on the ScreenJammed paper. See p.358 Large Removing Printing Jams See p.274 System Settings Copy SettingsPrepare a new waste toner bottle Waste Toner Bottle Full Specify the tray containing the A4 Could not be performed Set Original to ADF Press JobReset to cancel the jobPaper type set for Check Paper Type Disconnect the telephone line from Connection Failed Resolution. See p.259 Scanner Settings to reduce the scanningTimeout period set in I/O If I/O Timeout is set to 15 seconds Canceled To Standard or High Quality 387 Message Causes SolutionsComplex to print Machine with the printer Machine, and then print Cancel to cancel CancelTransmission mode Misfeed Dup. Unit Memory Overflow Paper Loading Paper Press No to cancel the job Message Causes Solutions Out of PaperTransfer belt is no longer Contact your sales or service Machine Restarted Machine failed to proceed Remove Paper An error occurred Message Causes Solutions Server ConnectionNetwork administrator Because the destination could Preprinted or prepunched System Settings TX Comm. Error Fax could not beMachine will redial the number and try Transmitted correctly Write Protect Press Message Causes Solutions USB MemoryKey Replacing Print Cartridges 394 Store print cartridges in a cool dark place 395 396 Remove the cover from the print cartridge 398 Replacing the Waste Toner Bottle 400 Slide both levers on the front cover forward CES073 Leave the bottle cap open 402 Close the bottle cap 403 Place the transfer unit down on the front cover This chapter describes how to maintain the machine Cleaning Lift out the rearmost print cartridge Cleaning the Toner Density Sensor Slide the lever only once Slide the toner density sensor lever once to the leftCarefully insert the print cartridge removed in vertically 407 Cleaning the Friction Pad and Paper Feed Roller 409 Wipe the friction pad with a damp cloth Cleaning the Registration Roller and Paper Tray CES059 412 Wipe the inside of the paper tray with a cloth CES089 Following procedure describes how to clean the ADF Cleaning the Exposure GlassCleaning the Auto Document Feeder Moving the Machine Moving over a Short Distance If you have removed tray 2, reinstall itMoving over a Long Distance Be sure to check the following points Be sure to check the following points Disposal Preparing the Machine for a Long Period of Inactivity Turn off the power switch Pull out the plug from the socketIf the Machine is Not Going to Be Used for a Long Time Close the front cover with both hands carefully Lower the fusing unit lever 421 Pull up the fusing unit lever Where to Inquire Print Cartridges Consumables Waste Toner Bottle Print via FTP Available Functions Appendix ESP Protocol Transmission Using IPsecEncryption and Authentication by IPsec Security Association Specifying Encryption Key Exchange Settings Encryption Key Exchange Settings Configuration Flow Click OK twice Specifying IPsec Settings on the ComputerIf the settings are not displayed, click Add 431 Click OK three times Click Next Click Finish Click OK Click Close Enabling and Disabling IPsec Using the Control PanelNew IP security policy IPsec settings is specified This section lists the machines specifications Specifications of the MachineGeneral Function Specifications 420 × 493 × 476 *1 mm 16.6 × 19.5 × 18.8 *1 inches Copier Function Specifications Printer Function SpecificationsMaximum resolution scanning and printing Type 2 model PCL6, PCL5c, PostScript 3, PictBridge Fonts Printing 600 × 600 dpi Scanner Function Specifications ADF Internet Fax transmission and reception Fax Function SpecificationsFax transmission and reception Encoding 439 SMTP, TCP/IP Original size A4 Resolution dpi 200 × 100, 200 × 440 Paper capacity Sheets Paper size Specifications of OptionsPaper Feed Unit TK1010 Electromagnetic Interference Expat Copyright Information about Installed Applications 444 Index 446 447 448 449 300, 333 WIA scanning 450 451 452 2011 Operating Instructions User Guide